Office Administrator
NEW DIRECTION IRA INC, Louisville, CO, United States
Office Administrator
New Direction Trust Company (NDTCO) is seeking a professional, organized, and service-driven Office Administrator to lead our front desk experience and support daily office operations. This role is the first impression of our company and plays a critical part in creating a welcoming, polished, and efficient environment for clients, visitors, and employees.
Key Responsibilities
Front Desk & Client Experience
Serve as the first point of contact for clients, visitors, and vendors
Manage incoming mail & deliveries
Maintain a clean, professional, and organized front office
Coordinate visitor check-in and meeting logistics
Deliver a high-quality, consistent client experience
Office Operations & Administration
Manage office supplies, vendors, and facility needs
Coordinate maintenance and service providers
Maintain office procedures and documentation
Coordinate meeting spaces and internal events
Executive Support
Provide calendar, meeting, and travel support to leadership
Prepare reports, presentations, and correspondence
Handle confidential information with discretion
Track action items and support key initiatives
Qualifications
Required:
3+ years of experience in office administration or similar role
Strong organization and multitasking skills
Excellent communication skills
Proficiency in Microsoft Office or Google Workspace
High professionalism and attention to detail
Preferred:
Financial or professional services experience
Executive support experience
Vendor management experience
Adaptability in fast-paced environments
What Success Looks Like
Welcoming, professional front desk experience
Smooth and efficient office operations
Strong support to leadership and employees
Reliable, proactive, and service-oriented approach
Location: In-Office | MondayFriday, 8:30 AM 5:00 PM
New Direction Trust Company (NDTCO) is seeking a professional, organized, and service-driven Office Administrator to lead our front desk experience and support daily office operations. This role is the first impression of our company and plays a critical part in creating a welcoming, polished, and efficient environment for clients, visitors, and employees.
Key Responsibilities
Front Desk & Client Experience
Serve as the first point of contact for clients, visitors, and vendors
Manage incoming mail & deliveries
Maintain a clean, professional, and organized front office
Coordinate visitor check-in and meeting logistics
Deliver a high-quality, consistent client experience
Office Operations & Administration
Manage office supplies, vendors, and facility needs
Coordinate maintenance and service providers
Maintain office procedures and documentation
Coordinate meeting spaces and internal events
Executive Support
Provide calendar, meeting, and travel support to leadership
Prepare reports, presentations, and correspondence
Handle confidential information with discretion
Track action items and support key initiatives
Qualifications
Required:
3+ years of experience in office administration or similar role
Strong organization and multitasking skills
Excellent communication skills
Proficiency in Microsoft Office or Google Workspace
High professionalism and attention to detail
Preferred:
Financial or professional services experience
Executive support experience
Vendor management experience
Adaptability in fast-paced environments
What Success Looks Like
Welcoming, professional front desk experience
Smooth and efficient office operations
Strong support to leadership and employees
Reliable, proactive, and service-oriented approach
Location: In-Office | MondayFriday, 8:30 AM 5:00 PM