Administrative Assistant
Palm Tree Recruiters, New York, NY, United States
Executive Administrative Assistant
Location: Brooklyn, NY (Remote)
Employment Type: Full-Time, mostly remote
We are seeking a highly poised, proactive, and seasoned Executive Administrative Assistant to provide comprehensive support to our CEO. This is a critical role within a fast-paced, high-stakes investment environment. The ideal candidate will act as a strategic gatekeeper and "right hand," managing the CEO's professional and occasionally personal logistics with precision, discretion, and a high level of service.
We place a premium on professional stability; we are looking for a dedicated individual with a proven track record of long-term commitment in previous roles.
Key Responsibilities
Calendar & Inbox Management:
Proactively manage a complex, shifting calendar. Screen, prioritize, and draft responses for a high volume of emails and correspondences.
Meeting Coordination:
Organize internal and external meetings, including board presentations, investor calls, and committee meetings. Ensure the CEO is fully briefed with necessary materials (decks, bios, agendas) beforehand.
Travel Logistics:
Arrange sophisticated domestic and international travel itineraries, including private/commercial flights, ground transportation, and lodging.
Office Operations:
Serve as the primary point of contact for the CEO's office. Manage filing systems, expense reporting (via Concur or similar), and document signatures.
Liaison Duties:
Act as a professional bridge between the CEO and department heads, investors, and high-net-worth clients.
Personal Support & Errands:
Handle occasional personal tasks and errands to ensure the CEO's daily efficiency remains uninterrupted.
Qualifications & Requirements
Experience:
Minimum of 5+ years of experience in an administrative capacity.
Proven Longevity:
A stable work history demonstrating 3+ years of tenure in previous positions is a strict requirement.
NYC Professionalism:
Exceptional verbal and written communication skills with the "thick skin" and agility required for the New York investment landscape.
Technical Proficiency:
Mastery of Microsoft Office 365 (Outlook, Excel, PowerPoint).
Discretion:
Absolute integrity and the ability to handle sensitive, confidential financial information.
Adaptability:
Ability to be "on-call" as needed and pivot quickly when priorities change.
Why Join Us?
Competitive salary and performance-based bonus structure.
Generous PTO
Flexible hours
Potential growth within the company.
Location: Brooklyn, NY (Remote)
Employment Type: Full-Time, mostly remote
We are seeking a highly poised, proactive, and seasoned Executive Administrative Assistant to provide comprehensive support to our CEO. This is a critical role within a fast-paced, high-stakes investment environment. The ideal candidate will act as a strategic gatekeeper and "right hand," managing the CEO's professional and occasionally personal logistics with precision, discretion, and a high level of service.
We place a premium on professional stability; we are looking for a dedicated individual with a proven track record of long-term commitment in previous roles.
Key Responsibilities
Calendar & Inbox Management:
Proactively manage a complex, shifting calendar. Screen, prioritize, and draft responses for a high volume of emails and correspondences.
Meeting Coordination:
Organize internal and external meetings, including board presentations, investor calls, and committee meetings. Ensure the CEO is fully briefed with necessary materials (decks, bios, agendas) beforehand.
Travel Logistics:
Arrange sophisticated domestic and international travel itineraries, including private/commercial flights, ground transportation, and lodging.
Office Operations:
Serve as the primary point of contact for the CEO's office. Manage filing systems, expense reporting (via Concur or similar), and document signatures.
Liaison Duties:
Act as a professional bridge between the CEO and department heads, investors, and high-net-worth clients.
Personal Support & Errands:
Handle occasional personal tasks and errands to ensure the CEO's daily efficiency remains uninterrupted.
Qualifications & Requirements
Experience:
Minimum of 5+ years of experience in an administrative capacity.
Proven Longevity:
A stable work history demonstrating 3+ years of tenure in previous positions is a strict requirement.
NYC Professionalism:
Exceptional verbal and written communication skills with the "thick skin" and agility required for the New York investment landscape.
Technical Proficiency:
Mastery of Microsoft Office 365 (Outlook, Excel, PowerPoint).
Discretion:
Absolute integrity and the ability to handle sensitive, confidential financial information.
Adaptability:
Ability to be "on-call" as needed and pivot quickly when priorities change.
Why Join Us?
Competitive salary and performance-based bonus structure.
Generous PTO
Flexible hours
Potential growth within the company.