Secretary - Registrar
Wharton Independent School District, Wharton, TX, United States
Campus Academic Records Coordinator
Primary Purpose: Responsible for maintaining student academic records at the campus level under minimal supervision. Process student enrollment, transfers, and withdrawals for the campus.
Qualifications:
Education/Certification: High school or GED
Special Knowledge/Skills: Ability to maintain accurate and auditable records Ability to use software to develop or maintain spreadsheets and databases and do word processing Proficient keyboarding and file maintenance skills Basic math skills Strong organizational, communication, and interpersonal skills
Experience: 2 years clerical experience
Major Responsibilities and Duties:
Records, Reports, and Correspondence
Maintain student academic records and process requests for information and transcripts.
Process new student records, including requesting transcripts and records from other schools.
Coordinate grade reporting process, including verification and correction of grades and preparation and distribution of report cards.
Prepare and distribute University Scholastic League (UIL) eligibility lists.
Calculate grade point averages, class rank, and prepare honor rolls.
Assist counselors with the enrollment, withdrawals, and transfer of students.
Assist campus administration and counselors with the preparation of reports and student data information.
Compile, maintain, and file all reports, records and other documents as required.
Other
Coordinate the ordering and distribution of all graduate materials, including caps and gowns and diplomas.
Perform educational secretarial duties as assigned by supervisor / campus administration / district administration
Maintain confidentiality of information.
Supervisory Responsibilities: None.
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
Primary Purpose: Responsible for maintaining student academic records at the campus level under minimal supervision. Process student enrollment, transfers, and withdrawals for the campus.
Qualifications:
Education/Certification: High school or GED
Special Knowledge/Skills: Ability to maintain accurate and auditable records Ability to use software to develop or maintain spreadsheets and databases and do word processing Proficient keyboarding and file maintenance skills Basic math skills Strong organizational, communication, and interpersonal skills
Experience: 2 years clerical experience
Major Responsibilities and Duties:
Records, Reports, and Correspondence
Maintain student academic records and process requests for information and transcripts.
Process new student records, including requesting transcripts and records from other schools.
Coordinate grade reporting process, including verification and correction of grades and preparation and distribution of report cards.
Prepare and distribute University Scholastic League (UIL) eligibility lists.
Calculate grade point averages, class rank, and prepare honor rolls.
Assist counselors with the enrollment, withdrawals, and transfer of students.
Assist campus administration and counselors with the preparation of reports and student data information.
Compile, maintain, and file all reports, records and other documents as required.
Other
Coordinate the ordering and distribution of all graduate materials, including caps and gowns and diplomas.
Perform educational secretarial duties as assigned by supervisor / campus administration / district administration
Maintain confidentiality of information.
Supervisory Responsibilities: None.
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress