Administrative Assistant, Malvern PA
Siemens Healthineers, Malvern, PA, United States
Executive Assistant To The Head Of Hr, North America And Head Of Hr North America Operations
Join us in pioneering breakthroughs in healthcare. For everyone. Everywhere. Sustainably. Our inspiring and caring environment forms a global community that celebrates diversity and individuality. We encourage you to step beyond your comfort zone, offering resources and flexibility to foster your professional and personal growth, all while valuing your unique contributions.
The Executive Assistant to the Head of HR, North America and Head of HR North America Operations is responsible for providing comprehensive support and collaborating across the global Siemens Healthineers organization. This dynamic position requires the ability to anticipate needs, handle competing priorities, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. This position will be located in Malvern, PA and be required to be on-site 4 days a week.
Key Responsibilities:
Provide sophisticated calendar management for both HR Heads that includes ability to prioritize conflicts, make judgements and recommendations to ensure smooth day-to-day engagement in the organization.
Complete a broad variety of administrative tasks that facilitate two HR Heads the ability to effectively lead their organizations, including assisting with special projects; preparing presentations and supporting confidential documents; collecting and preparing information for meetings with staff and external parties; composing and preparing correspondence; arranging travel plans and completing expense reporting
Work closely with the two HR heads to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Anticipate their needs in advance of meetings, conferences, travel, etc.
Coordinate all leadership team meetings both virtual and in-person and assist with staff meetings and events as needed. Supports agenda creation for meetings and coordinates all logistics. Provide meeting minutes and capture actions from staff meetings. Proactively follow-up on team action items.
Serve as primary point of contact for the two HR heads including those of a highly confidential or critical nature. Answer, screen, and place phone calls; manage inbound and outbound correspondence as required.
Other projects / duties as assigned.
Required Education/Experience, Skills, and Qualifications:
Minimum of 3 years' experience as an Executive Assistant
Expert proficiency with MS Office tools (Excel, PowerPoint, Word) and other desktop tools; ability to design and edit presentation and materials
Strong verbal and written communication skills
Exceptional organizational skills and impeccable attention to detail
High degree of professionalism in dealing with other executives including board members, senior executives, staff, external customers, future talent, etc.
Proven ability to work independently and handle multiple tasks simultaneously
Ability to react with appropriate levels of urgency to situations or events that require quick response or turnaround
Able to maintain a high level of integrity and discretion in handling confidential information
Ability to work well within a global cross-functional team environment
Prefer candidates with an interest in developing a career in Human Resources
Please note: This role will be on-site in Malvern 4 days per week.
The base pay range for this position is:
$51,070 - $70,224
Factors which may affect starting pay within this range may include geography/market, skills, education, experience, and other qualifications of the successful candidate.
If this is a commission eligible position the commission eligibility will be in accordance with the terms of the Company's plan. Commissions are based on individual performance and/or company performance.
The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan. life insurance, long-term and short-term disability insurance, paid parking/public transportation, paid time off, paid sick and safe time.
Equal Employment Opportunity Statement: Siemens Healthineers is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.
Join us in pioneering breakthroughs in healthcare. For everyone. Everywhere. Sustainably. Our inspiring and caring environment forms a global community that celebrates diversity and individuality. We encourage you to step beyond your comfort zone, offering resources and flexibility to foster your professional and personal growth, all while valuing your unique contributions.
The Executive Assistant to the Head of HR, North America and Head of HR North America Operations is responsible for providing comprehensive support and collaborating across the global Siemens Healthineers organization. This dynamic position requires the ability to anticipate needs, handle competing priorities, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. This position will be located in Malvern, PA and be required to be on-site 4 days a week.
Key Responsibilities:
Provide sophisticated calendar management for both HR Heads that includes ability to prioritize conflicts, make judgements and recommendations to ensure smooth day-to-day engagement in the organization.
Complete a broad variety of administrative tasks that facilitate two HR Heads the ability to effectively lead their organizations, including assisting with special projects; preparing presentations and supporting confidential documents; collecting and preparing information for meetings with staff and external parties; composing and preparing correspondence; arranging travel plans and completing expense reporting
Work closely with the two HR heads to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Anticipate their needs in advance of meetings, conferences, travel, etc.
Coordinate all leadership team meetings both virtual and in-person and assist with staff meetings and events as needed. Supports agenda creation for meetings and coordinates all logistics. Provide meeting minutes and capture actions from staff meetings. Proactively follow-up on team action items.
Serve as primary point of contact for the two HR heads including those of a highly confidential or critical nature. Answer, screen, and place phone calls; manage inbound and outbound correspondence as required.
Other projects / duties as assigned.
Required Education/Experience, Skills, and Qualifications:
Minimum of 3 years' experience as an Executive Assistant
Expert proficiency with MS Office tools (Excel, PowerPoint, Word) and other desktop tools; ability to design and edit presentation and materials
Strong verbal and written communication skills
Exceptional organizational skills and impeccable attention to detail
High degree of professionalism in dealing with other executives including board members, senior executives, staff, external customers, future talent, etc.
Proven ability to work independently and handle multiple tasks simultaneously
Ability to react with appropriate levels of urgency to situations or events that require quick response or turnaround
Able to maintain a high level of integrity and discretion in handling confidential information
Ability to work well within a global cross-functional team environment
Prefer candidates with an interest in developing a career in Human Resources
Please note: This role will be on-site in Malvern 4 days per week.
The base pay range for this position is:
$51,070 - $70,224
Factors which may affect starting pay within this range may include geography/market, skills, education, experience, and other qualifications of the successful candidate.
If this is a commission eligible position the commission eligibility will be in accordance with the terms of the Company's plan. Commissions are based on individual performance and/or company performance.
The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan. life insurance, long-term and short-term disability insurance, paid parking/public transportation, paid time off, paid sick and safe time.
Equal Employment Opportunity Statement: Siemens Healthineers is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.