Project Controls Manager (Anchorage Office) - HCC
Arctic Slope Regional Corporation, Anchorage, AK, United States
JOB SUMMARY
The Projects Controls Manager provides risk assessments, and evaluates finances, analysis and controls, performance assessment, change management, project forecasting, and reporting on projects of various sizes and complexity. This position develops, implements, and maintains a project reporting and cost tracking system for the project that satisfies the needs of the project team, management, and client. The Project Controls Manager maintains, tracks, updates, and analyzes project schedules, progress measurement, cost estimates and variances, change orders, expenditures, risk and risk mitigation, estimated costs at completion, methodology, and management of change. This position will maintain close communication with our Finance team, as well as project managers and technical teams. The Project Controls Manager will have supervisory oversight of the project controls team, both town-based and field-based.
This position will be based in our Anchorage office and will, at times, work at remote project sites on North Slope of Alaska during project season to meet project operational needs.
ESSENTIAL DUTIES
Monitor incurred costs to make sure costs are appropriately charged and accurately coded.
Generate detailed project schedules based on contract documents, customer specifications, and work breakdown structure.
Effectively work with the technical team and contractors to accurately track progress project schedules.
Oversee the maintenance of project schedules and identify resource requirements in coordination with project managers and project engineers.
Compare ongoing project activities with the project engineers.
Prepare cost estimates and other reports as needed.
Monitor labor reports to make sure hours and rates are correct.
Adjust work breakdown structure accordingly and submit changes to the accounting team.
Analyze data and provide internal reports to the management on the value of work done (actual vs committed costs).
Develop or update project plans including information such as objectives, technologies, schedules, funding, and staffing.
Identify, review, or select vendors or consultants to meet project needs.
Assist with change orders and maintain change order logs.
Communicate with Finance on change orders.
Provide timely, clear, and concise monthly update to the management on the plan and project performance and key financial metrics baseline.
Prepare and provide external reports in compliance with required guidelines and contract agreements.
Prepare annual project budget based on information received from technical teams.
Adjust monthly project forecasting accordingly.
Oversee the preparation and submission of client invoices in compliance with contract agreements.
Work closely with Finance to monitor submitted invoices and receipt of payments.
Work closely with Accounts Payable to monitor vendor invoices and payments.
Monitor costs incurred by project staff to identify budget issues.
Monitor project milestones and deliverables.
Prepare and submit budget estimates, progress reports, or cost tracking reports.
Report project status, such as budget, resources, technical issues, or customer satisfaction, to managers.
Provide oversight of and training and mentorship to all project cost control team members.
Comply with Company and customer policies and procedures.
Support AES zero-incident safety culture and assume personal accountability and responsibility for safe work practices in all projects, activities, and operations.
Other duties will be assigned to this position as needed.
REQUIRED EXPERIENCE
Must be authorized to work in the U.S.
A Bachelor’s degree in Business, Accounting, or Construction Management is required. Equivalent relevant work may be substituted for degree requirement.
A valid U.S issued Driver’s License is required.
The ability to work 40 hours a week in the Anchorage office with reliable transportation is required.
At least five (5) years of experience with project controls scheduling, cost analysis and reporting, forecasting, and vendor management is required.
Proficiency with Microsoft Excel and developing and maintaining spreadsheets, charts, and curves is required.
Proficiency utilizing Primavera P6 scheduling software is required.
Proficiency with other Microsoft Office suite software such as Word, Outlook, and Access.
Ability to integrate costs and schedule.
Ability to maintain confidentiality on sensitive information.
Ability to follow procedures and established guidelines a must along with being able to work independently when required and as part of the team.
Must have good analysis skills and strong attention to detail for reconciling daily, weekly, and monthly reports.
Must have strong interpersonal communication skills and effectively communicate with key project departments.
Ability to work under pressure and meet tight deadlines.
PREFERRED EXPERIENCE
Ten (10) years of related experience for major projects is preferred.
Project Management Professional – Association for the advancement of Cost Engineers and/or Schedulers preferred.
Experience with Oracle, Power BI and SmartSheets is preferred.
Project Management Professional (PMP) certification is preferred.
Proven ability to perform both Cost and Schedule duties preferred.
BENEFITS
We provide comprehensive medical coverage through the Federal Employee Health Benefits Plan (FEHB), as well as dental and vision insurance. Employees are eligible to participate in a 401(k) program with a company match of up to 4% and immediate vesting after just two pay periods. We also offer an Employee Assistance Program (EAP), supplemental insurance options including voluntary life insurance, short- and long-term disability, accidental death and dismemberment (AD&D), pet insurance, legal services, identity theft protection, hospital indemnity, accident insurance, and critical illness coverage. We support professional development by offering tuition reimbursement opportunities and internal learning resources through our ASPIRE Academy.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands and work environment requirements outlined below are representative of those necessary to successfully perform the essential functions of this position. A post-offer, pre-hire Functional Capacity Evaluation (FCE) will be conducted to ensure an employee’s ability to safely meet job standards. Candidates must be able to comply with the ASRC Energy Driving Records and Motor Vehicle Use Policy, successfully pass a pre-employment drug test (urinalysis and hair testing), and meet the physical requirements of working in a remote location under arctic conditions. Additional requirements include passing a Fit-for-Duty Exam, completing a background check, and obtaining and maintaining an access badge for the work location. The availability of this position is contingent upon the Company’s continued operational needs once training is completed.
EQUAL EMPLOYMENT OPPORTUNITY POLICY STATEMENT
We comply with the terms of Section 503 of the Rehabilitation Act and the Vietnam Era Veterans’ Readjustment Act (VEVRAA). All decisions pertaining to employment, upgrading, promotion, demotion, transfer, recruitment advertising, recruitment selection, layoff, terminations, training, compensation, benefits, and educational assistance will be executed without regard to race, color, sex, age, national origin, religion, marital status, pregnancy, childbirth or related medical conditions, parenthood, medical condition, disability, status as a protected veteran, sexual orientation, gender, gender identity, genetic information, or any other basis or characteristics prohibited by applicable law.
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The Projects Controls Manager provides risk assessments, and evaluates finances, analysis and controls, performance assessment, change management, project forecasting, and reporting on projects of various sizes and complexity. This position develops, implements, and maintains a project reporting and cost tracking system for the project that satisfies the needs of the project team, management, and client. The Project Controls Manager maintains, tracks, updates, and analyzes project schedules, progress measurement, cost estimates and variances, change orders, expenditures, risk and risk mitigation, estimated costs at completion, methodology, and management of change. This position will maintain close communication with our Finance team, as well as project managers and technical teams. The Project Controls Manager will have supervisory oversight of the project controls team, both town-based and field-based.
This position will be based in our Anchorage office and will, at times, work at remote project sites on North Slope of Alaska during project season to meet project operational needs.
ESSENTIAL DUTIES
Monitor incurred costs to make sure costs are appropriately charged and accurately coded.
Generate detailed project schedules based on contract documents, customer specifications, and work breakdown structure.
Effectively work with the technical team and contractors to accurately track progress project schedules.
Oversee the maintenance of project schedules and identify resource requirements in coordination with project managers and project engineers.
Compare ongoing project activities with the project engineers.
Prepare cost estimates and other reports as needed.
Monitor labor reports to make sure hours and rates are correct.
Adjust work breakdown structure accordingly and submit changes to the accounting team.
Analyze data and provide internal reports to the management on the value of work done (actual vs committed costs).
Develop or update project plans including information such as objectives, technologies, schedules, funding, and staffing.
Identify, review, or select vendors or consultants to meet project needs.
Assist with change orders and maintain change order logs.
Communicate with Finance on change orders.
Provide timely, clear, and concise monthly update to the management on the plan and project performance and key financial metrics baseline.
Prepare and provide external reports in compliance with required guidelines and contract agreements.
Prepare annual project budget based on information received from technical teams.
Adjust monthly project forecasting accordingly.
Oversee the preparation and submission of client invoices in compliance with contract agreements.
Work closely with Finance to monitor submitted invoices and receipt of payments.
Work closely with Accounts Payable to monitor vendor invoices and payments.
Monitor costs incurred by project staff to identify budget issues.
Monitor project milestones and deliverables.
Prepare and submit budget estimates, progress reports, or cost tracking reports.
Report project status, such as budget, resources, technical issues, or customer satisfaction, to managers.
Provide oversight of and training and mentorship to all project cost control team members.
Comply with Company and customer policies and procedures.
Support AES zero-incident safety culture and assume personal accountability and responsibility for safe work practices in all projects, activities, and operations.
Other duties will be assigned to this position as needed.
REQUIRED EXPERIENCE
Must be authorized to work in the U.S.
A Bachelor’s degree in Business, Accounting, or Construction Management is required. Equivalent relevant work may be substituted for degree requirement.
A valid U.S issued Driver’s License is required.
The ability to work 40 hours a week in the Anchorage office with reliable transportation is required.
At least five (5) years of experience with project controls scheduling, cost analysis and reporting, forecasting, and vendor management is required.
Proficiency with Microsoft Excel and developing and maintaining spreadsheets, charts, and curves is required.
Proficiency utilizing Primavera P6 scheduling software is required.
Proficiency with other Microsoft Office suite software such as Word, Outlook, and Access.
Ability to integrate costs and schedule.
Ability to maintain confidentiality on sensitive information.
Ability to follow procedures and established guidelines a must along with being able to work independently when required and as part of the team.
Must have good analysis skills and strong attention to detail for reconciling daily, weekly, and monthly reports.
Must have strong interpersonal communication skills and effectively communicate with key project departments.
Ability to work under pressure and meet tight deadlines.
PREFERRED EXPERIENCE
Ten (10) years of related experience for major projects is preferred.
Project Management Professional – Association for the advancement of Cost Engineers and/or Schedulers preferred.
Experience with Oracle, Power BI and SmartSheets is preferred.
Project Management Professional (PMP) certification is preferred.
Proven ability to perform both Cost and Schedule duties preferred.
BENEFITS
We provide comprehensive medical coverage through the Federal Employee Health Benefits Plan (FEHB), as well as dental and vision insurance. Employees are eligible to participate in a 401(k) program with a company match of up to 4% and immediate vesting after just two pay periods. We also offer an Employee Assistance Program (EAP), supplemental insurance options including voluntary life insurance, short- and long-term disability, accidental death and dismemberment (AD&D), pet insurance, legal services, identity theft protection, hospital indemnity, accident insurance, and critical illness coverage. We support professional development by offering tuition reimbursement opportunities and internal learning resources through our ASPIRE Academy.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands and work environment requirements outlined below are representative of those necessary to successfully perform the essential functions of this position. A post-offer, pre-hire Functional Capacity Evaluation (FCE) will be conducted to ensure an employee’s ability to safely meet job standards. Candidates must be able to comply with the ASRC Energy Driving Records and Motor Vehicle Use Policy, successfully pass a pre-employment drug test (urinalysis and hair testing), and meet the physical requirements of working in a remote location under arctic conditions. Additional requirements include passing a Fit-for-Duty Exam, completing a background check, and obtaining and maintaining an access badge for the work location. The availability of this position is contingent upon the Company’s continued operational needs once training is completed.
EQUAL EMPLOYMENT OPPORTUNITY POLICY STATEMENT
We comply with the terms of Section 503 of the Rehabilitation Act and the Vietnam Era Veterans’ Readjustment Act (VEVRAA). All decisions pertaining to employment, upgrading, promotion, demotion, transfer, recruitment advertising, recruitment selection, layoff, terminations, training, compensation, benefits, and educational assistance will be executed without regard to race, color, sex, age, national origin, religion, marital status, pregnancy, childbirth or related medical conditions, parenthood, medical condition, disability, status as a protected veteran, sexual orientation, gender, gender identity, genetic information, or any other basis or characteristics prohibited by applicable law.
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