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Accounting Specialist

A well-established California law firm is seeking an Accounting Specialist to join its Finance team. This role is ideal for a detail-oriented professional with strong payroll and accounts payable experience who thrives in a fast-paced, deadline-driven environment. The Accounting Specialist will play a key role in supporting financial operations, ensuring accurate payroll processing, managing vendor payments, and maintaining compliance with firm policies.

Responsibilities:

Payroll:

Process semi-monthly and off-cycle payroll using the firm's HRIS (Dayforce)
Ensure accurate calculation of wages, deductions, and withholdings
Process wage garnishments, levies, and other court-ordered payments
Review timesheets for accuracy prior to payroll processing
Maintain and update employee payroll records, including terminations and status changes
Resolve payroll and benefits discrepancies and respond to employee inquiries
Maintain payroll documentation and ensure compliance with internal controls
Generate and provide monthly payroll reports to management
Maintain strict confidentiality regarding employee compensation and sensitive HR matters

Accounts Payable:

Process daily accounts payable and review vendor invoices
Set up and maintain vendor accounts
Reconcile expense reports and credit card statements for attorneys and staff
Ensure compliance with firm expense policies
Prepare and issue payments, including vendor and trust checks
Obtain required approvals and signatures for payments
Support month-end and year-end accounting close processes

Additional Responsibilities:

Assist with financial reporting and accounting department projects
Maintain accuracy and attention to detail under tight deadlines
Collaborate with attorneys, staff, vendors, and leadership
Provide support for other accounting and finance functions as needed

Qualifications:

Bachelor's degree preferred or equivalent work experience
5+ years of progressively responsible experience in payroll and accounts payable
Experience in a law firm or professional services environment preferred
Experience with accounting systems such as SurePoint preferred
Strong understanding of payroll processes, compliance, and internal controls
High level of integrity and ability to maintain strict confidentiality
Strong organizational and multitasking skills
Excellent written and verbal communication skills
Ability to work under pressure in a fast-paced, deadline-driven environment
Strong interpersonal skills with the ability to communicate with attorneys, staff, and vendors
Proficiency in Microsoft Office and accounting systems

Work Environment:

Onsite role based in Oakland, CA with hybrid flexibility after probationary period
Fast-paced, collaborative finance and accounting environment
Requires reliability, accuracy, and ability to meet strict deadlines

Benefits:

Medical, Dental, and Vision Insurance
401(k) Retirement Plan
Health Savings Account (HSA) & Flexible Spending Accounts (FSA)
Paid Time Off
Professional Development Opportunities
Additional firm-sponsored benefits

","shortDescription","

Accounting Specialist

A well-established California law firm is seeking an Accounting Specialist to join its Finance team. This role is...","promoted","title","Accounting Specialist","duration","Full Time","experienceLevel","","displayThumbnail","location","locations",[64],"id",["B","3523327009"],"displayHeadline","Work at Confident Search Consultants","category","displayPublishedAt","5 days ago","displayUrl","/jobs/3523327009-accounting-specialist","shortTitle","shortLocation","Oakland, CA, United States","searchCompanyPath","/jobs?keyword=Confident+Search+Consultants","searchLocationPath","/jobs?location=Oakland%2C+CA%2C+United+States","searchTitlePath","/jobs?keyword=Accounting+Specialist",{"_65":66,"_67":68,"_69":70,"_71":72,"_73":74},"country","United States","city","Oakland","formatted","Oakland, CA, United States, 94616","state","CA","postal_code","94616",["D",1777345200000],"Joseph J. Albanese","Payroll Specialist

Joseph J. Albanese Inc. is seeking a detail-oriented and motivated Payroll Specialist to join our Finance team. The Payroll Specialist will play a crucial role in the timely and accurate processing of payroll, maintaining accurate payroll records, and ensuring that all required certified payroll documents have been received from trucking partners before and during their participation on the job site. Voted \"Best Places to Work\" for the past 7 years in a row, JJA is a dynamic, fun environment with significant career opportunities to further grow and develop professionally.
Essential Duties and Responsibilities:

Process weekly payrolls for all union and non-union employees, ensuring accuracy and compliance with company policies and applicable laws.
Maintain up-to-date payroll records, including timecards, deductions, direct deposits, and tax withholdings.
Enter, review, and audit employee hours and payroll data to detect and resolve discrepancies in a timely manner.
Respond promptly to employee inquiries regarding payroll, timesheets, and related matters.
Review insurance documents for required coverage amounts, expiration dates, and additional insured endorsements.
Monitor, input, and request truckers' certified payroll and ensure compliance with job requirements.
Monitor trucking and prepared specialized compliance reporting for assigned projects.
Weekly review of missing or expired compliance documents.
Collaborate with Project Teams, HR, and accounting departments to ensure accurate status updates of insurance documents, employee records, and payroll transactions.
Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices.
Maintain confidentiality of sensitive payroll information at all times.
Note: These duties listed are meant to describe the general scope of the work. Other duties may be assigned based on business needs within the organization.
Qualifications:

High school diploma or equivalent required; Associate's or Bachelor's degree in Accounting, Business, or a related field preferred.
3 years of experience in an administrative or clerical role, construction experience preferred.
3+ years of payroll or certified payroll reporting experience.
Experience with Vista Viewpoint software is preferred but not required.
Experience with Elation, LCP Tracker, DIR, Marsh, AON, and/or Gallagher certified payroll systems.
Understanding of payroll labor laws, wage scales, union agreements, benefit programs, prevailing wage requirements, and labor compliance laws.
Proficient in Microsoft Office Suite, especially Excel, Outlook, and Word.
Strong attention to detail, excellent organizational skills, and effectively multitask.
Effective communication and interpersonal skills.
Ability to handle sensitive information with discretion and integrity.
Strong problem-solving skills and the ability to work independently.
Other:

General work environment

sitting for long periods, standing, walking, typing, and bending.
Occasional lifting of up to 20 lbs.
Why Join JJA:

Joseph J. Albanese is a family-owned construction business established and based in Santa Clara, California since 1955. With approximately 1000 employees the company has been instrumental in developing Silicon Valley by performing site / structural concrete, demo, grading, and paving for many of the outstanding projects in Northern California. Our core values of Safety, People, Quality, and Truth! JJA utilizes BIM and other cutting-edge technology to verify constructability and to communicate complex project geometries to field professionals. We offer competitive pay and benefits. See some of our highlighted projects on our website at www.jjalbanese.com.
Joseph J. Albanese, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

","Payroll Specialist

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Payroll Specialist

The Payroll Specialist ensures accurate, compliant, and timely employee compensation by managing timesheets, tax withholdings, benefits deductions, and direct deposits. They process payroll, maintain records, and resolve pay-related inquiries in accordance with company policies and tax regulations.

Payroll Processing: Compiling, reviewing, and processing weekly payroll data, including hours worked, bonuses, and deductions.
Compliance & Tax: Ensuring compliance with federal, state, and local payroll laws, tax regulations, and withholding requirements.
Record Maintenance: Setting up, maintaining, and updating payroll records, including employee banking, tax forms, and benefits data.
Reporting: Reconciling payroll accounts, preparing reports for management, and assisting with audits.
Employee Support: Addressing employee questions regarding pay, deductions, and tax withholding.
System Management: Utilizing payroll software (e.g., HRIS) to manage data entry, verification, and payroll disbursement.

Qualifications

Experience: Previous experience (13 years) in payroll, accounting, or HR.
Education: High school diploma or equivalent, with associate/bachelor's degrees in accounting or business preferred.
Skills: Proficiency in payroll software (e.g., Workday), MS Office (especially Excel), and strong attention to detail.

Job Type: Full-time

Work Location: In person

","

Payroll Specialist

The Payroll Specialist ensures accurate, compliant, and timely employee compensation by managing timesheets, tax wit...",[105],["B","3528149344"],"Work at Maschmeyer Concrete","1 days ago","/jobs/3528149344-payroll-specialist","West Palm Beach, FL, United States","/jobs?keyword=Maschmeyer+Concrete","/jobs?location=West+Palm+Beach%2C+FL%2C+United+States",{"_65":66,"_67":106,"_69":107,"_71":108,"_73":109},"West Palm Beach","West Palm Beach, FL, United States, 33412","FL","33412",["D",1777327200000],"Payroll Specialist

The Payroll Specialist ensures accurate, compliant, and timely employee compensation by managing timesheets, tax withholdings, benefits deductions, and direct deposits. They process payroll, maintain records, and resolve pay-related inquiries in accordance with company policies and tax regulations.
Payroll Processing: Compiling, reviewing, and processing weekly payroll data, including hours worked, bonuses, and deductions.
Compliance & Tax: Ensuring compliance with federal, state, and local payroll laws, tax regulations, and withholding requirements.
Record Maintenance: Setting up, maintaining, and updating payroll records, including employee banking, tax forms, and benefits data.
Reporting: Reconciling payroll accounts, preparing reports for management, and assisting with audits.
Employee Support: Addressing employee questions regarding pay, deductions, and tax withholding.
System Management: Utilizing payroll software (e.g., HRIS) to manage data entry, verification, and payroll disbursement.
Qualifications
Experience: Previous experience (13 years) in payroll, accounting, or HR.
Education: High school diploma or equivalent, with associate/bachelor's degrees in accounting or business preferred.
Skills: Proficiency in payroll software (e.g., Workday), MS Office (especially Excel), and strong attention to detail.
Job Type: Full-time
Work Location: In person
","Payroll Specialist

The Payroll Specialist ensures accurate, compliant, and timely employee compensation by managing timesheets, tax withho...",[116],["B","3523189384"],"/jobs/3523189384-payroll-specialist",{"_65":66,"_67":106,"_69":107,"_71":108,"_73":109},["D",1777266000000],"ETS Staffing","Payroll Administrator | Direct Hire | $58K+| Hybrid
Job ID:

148138

Our client wants you to

join their team as a Payroll Administrator!

Your day-to-day as a Payroll Administrator:

Maintain accurate payroll records and ensure accurate compensation payments due to all employees, net of authorized withholdings and deductions

Maintain employee master records and directories captured in payroll system in a highly confidential and accurate manner

Process Payrolls through third-party provider

Prepare journal entries to accrue and report proper employee payroll costs

Prepare ad hoc reporting to satisfy requests for payroll data using payroll system report writers

Oversee the quarterly and annual Payroll tax returns including accurate W-2 reporting

Review timecard reporting submitted by employees and supervisors for completeness and appropriateness of entries and maintain automated PTO records

Your skills and experience:

2 years of previous payroll experience using ADP Required

Computer savvy – proficient in Microsoft Word and Excel

Knowledge of basic bookkeeping and financial transactions

Familiarity with ADP preferred

Ability to work in a fast-paced environment while multitasking and maintaining accuracy

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

#J-18808-Ljbffr
","Payroll Administrator | Direct Hire | $58K+| Hybrid
Job ID:

148138

Our client wants you to

join their team as a Payr...","Payroll Administrator | Direct Hire | $58K+| Hybrid",[131],["B","3523557903"],"Work at ETS Staffing","3 days ago","/jobs/3523557903-payroll-administrator-direct-hire-58k-hybrid","Harrietstown, NY, United States","/jobs?keyword=ETS+Staffing","/jobs?location=Harrietstown%2C+NY%2C+United+States","/jobs?keyword=Payroll+Administrator+%7C+Direct+Hire+%7C+%2458K%2B%7C+Hybrid",{"_65":66,"_67":132,"_69":127,"_71":133},"Harrietstown","NY",211,"name","Mansueto Ventures","agency","logo","https://production-rails-default.s3.us-east-2.amazonaws.com/public/legacy-logos/109473.JPG","slug","mansueto-ventures-careers","

Mansueto Ventures is home to two of the most iconic and vibrant brands in business publishing: Inc. and Fast Company. Every day, the content, awards, and events produced help entrepreneurs and innovators succeed by providing useful insights, sparking essential conversations, and offering much-needed inspiration.

Inc. is the voice of the American entrepreneur, inspiring and documenting the risk-takers and ultra-driven go-getters who represent the most dynamic force in the American economy.
Fast Company is the world’s leading business media brand, focusing on innovation in technology, leadership, and design to inspire readers to shape the future of business.

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