CONFERENCE AIDE
Compass Group, New York, NY, United States
Conference Aide
The Conference Aide will ensure that all meeting rooms and public conference areas are maintained to the highest level of professional appearance. The Conference Aide will collaborate with the Conference Manager to ensure all meeting requirements are met before the meeting starts. They will need to work well individually and as part of a team. They need to be self-reliant and will have all conference rooms set according to Banquet Event Orders. They must keep accurate schedules, records of their work, and track projects following department procedures.
Job Duties
Set and reset meeting rooms according to the daily Banquet Event Orders (BEO).
Responsible for working directly with the conference manager on all tasks including room set standards, maintaining conference room cleanliness, adhering to standard operating procedures, accuracy of reporting, etc.
Responsible for maintaining the accuracy of meeting room standards.
Each day, review each room with BEO sheets in preparation for the day. Critique each room by completing the conference services checklist so that any last-minute details are addressed and resolved.
Report any facilities issues (stained chairs, broken chairs, broken furniture, and stained carpets) through maintenance request system
Perform other duties as asked or assigned
Flexible to work overtime, evenings, weekends and holidays if needed
Job Skills
Demonstrates ability to interact with customers in a professional and pleasant manner
Able to work independently and within a team structure.
Excellent organizational and time management skills with the ability to prioritize tasks.
Demonstrates ability to carry out responsibilities with little supervision.
Ability to prioritize and handle multiple tasks simultaneously.
Has ability to lift 50lbs.
Excellent written and oral communication skills
Detail oriented and displays a commitment to quality work while keeping in mind customer expectations and timelines.
Possesses a professional business demeanor.
Rapport is a specialized division of FLIK Hospitality Group and a member of Compass Group USA
Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.
Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.
Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/
Applications are accepted on an ongoing basis.
Rapport maintains a drug-free workplace.
Associates in Rapport are offered many fantastic benefits including medical, dental, vision, life insurance/AD, disability insurance, retirement plan, paid time off, holiday time off (varies by site/state), associate shopping program, health and wellness programs, discount marketplace, identity theft protection, pet insurance, commuter benefits, employee assistance program, flexible spending accounts (FSAs), paid parental leave, personal leave.
The Conference Aide will ensure that all meeting rooms and public conference areas are maintained to the highest level of professional appearance. The Conference Aide will collaborate with the Conference Manager to ensure all meeting requirements are met before the meeting starts. They will need to work well individually and as part of a team. They need to be self-reliant and will have all conference rooms set according to Banquet Event Orders. They must keep accurate schedules, records of their work, and track projects following department procedures.
Job Duties
Set and reset meeting rooms according to the daily Banquet Event Orders (BEO).
Responsible for working directly with the conference manager on all tasks including room set standards, maintaining conference room cleanliness, adhering to standard operating procedures, accuracy of reporting, etc.
Responsible for maintaining the accuracy of meeting room standards.
Each day, review each room with BEO sheets in preparation for the day. Critique each room by completing the conference services checklist so that any last-minute details are addressed and resolved.
Report any facilities issues (stained chairs, broken chairs, broken furniture, and stained carpets) through maintenance request system
Perform other duties as asked or assigned
Flexible to work overtime, evenings, weekends and holidays if needed
Job Skills
Demonstrates ability to interact with customers in a professional and pleasant manner
Able to work independently and within a team structure.
Excellent organizational and time management skills with the ability to prioritize tasks.
Demonstrates ability to carry out responsibilities with little supervision.
Ability to prioritize and handle multiple tasks simultaneously.
Has ability to lift 50lbs.
Excellent written and oral communication skills
Detail oriented and displays a commitment to quality work while keeping in mind customer expectations and timelines.
Possesses a professional business demeanor.
Rapport is a specialized division of FLIK Hospitality Group and a member of Compass Group USA
Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.
Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.
Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/
Applications are accepted on an ongoing basis.
Rapport maintains a drug-free workplace.
Associates in Rapport are offered many fantastic benefits including medical, dental, vision, life insurance/AD, disability insurance, retirement plan, paid time off, holiday time off (varies by site/state), associate shopping program, health and wellness programs, discount marketplace, identity theft protection, pet insurance, commuter benefits, employee assistance program, flexible spending accounts (FSAs), paid parental leave, personal leave.