Sr. Administrative Assistant - Rochester, NY
Cornell Cooperative Extension, Rochester, NY, United States
Association Sr Admin Asst
Cornell Cooperative Extension of Monroe County has an opening for a full-time Association Sr. Administrative Assistant working from the Rochester, NY office. The Sr. Administrative Assistant provides high-level clerical and administrative support for the overall Association, Agriculture, Consumer Horticulture, Master Gardener, and 4-H Youth Development programs. Responsibilities include providing a wide variety of complex clerical and/or administrative support including word processing, database manipulation, spreadsheet development and desktop publishing to create, maintain records, data, and files; and supporting financial and business functions of the association. This position will work closely with the Association Operations staff and the WSBN Regional IT staff (WSBN Lead IT Manager and Regional IT Coordinator) to support and ensure that the technology needs of the County staff are met in a timely and efficient manner.
Required qualifications include an associate's degree in business and/or secretarial science or equivalent education, relevant experience, ability to meet travel requirements, acceptable background check standards, ability to work flexible hours, proficiency with windows-based software including use of the internet and Microsoft Office Suite including Outlook, Word, PowerPoint, and Excel, demonstrated ability to create, use, and maintain complex and unique databases of information, ability to plan and organize personal work responsibilities according to priorities developed with immediate supervisor, ability to work with a high degree of integrity, sound professional judgment, and the ability to handle confidential and sensitive information. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be provided to enable individuals to perform the essential functions.
Preferred qualifications include three years of relevant experience, knowledge of accounting and record-keeping procedures for Extension programming, familiarity with NYS Archives Department requirements, knowledge of marketing for an organization and social media business communication such as Facebook, Twitter, Instagram, proficiency with Adobe products such as Acrobat, InDesign, Photoshop, and Illustrator, and experience with web site maintenance and development.
Essential functions include administrative direction, administrative management, administrative coordination/operation, marketing/communication, financial operations, board of director and committee support, association technology support (IT contact), professional improvement, health and safety, and policy and other duties as assigned.
Position details include expected weekly hours of 40 hours per week (full-time), hourly wage of $23.00 to $23.50, commensurate with experience, based from the Rochester, NY office, remote work is not available, and full benefits including paid vacation, sick, and personal leave, paid holidays, NYS health insurance program (including dental insurance), NYS retirement (NYSLERS), tax deferred annuity plan, long-term disability, employee assistance program (EAP), flexible spending accounts, term life insurance, personal accidental insurance, legal plan insurance, auto and homeowner's insurance, pet insurance, and New York's 529 college savings program.
Application deadline is May 7, 2026. To be considered all applicants are requested to complete all sections of the online application, upload/attach a cover letter and resume, and upload/attach three professional references. External applicants should submit application materials via the "APPLY" button located within this job posting. Internal applicants should apply via Workday under the "Career, Talent and Performance" section. No relocation or VISA sponsorship available.
Cornell Cooperative Extension of Monroe County has an opening for a full-time Association Sr. Administrative Assistant working from the Rochester, NY office. The Sr. Administrative Assistant provides high-level clerical and administrative support for the overall Association, Agriculture, Consumer Horticulture, Master Gardener, and 4-H Youth Development programs. Responsibilities include providing a wide variety of complex clerical and/or administrative support including word processing, database manipulation, spreadsheet development and desktop publishing to create, maintain records, data, and files; and supporting financial and business functions of the association. This position will work closely with the Association Operations staff and the WSBN Regional IT staff (WSBN Lead IT Manager and Regional IT Coordinator) to support and ensure that the technology needs of the County staff are met in a timely and efficient manner.
Required qualifications include an associate's degree in business and/or secretarial science or equivalent education, relevant experience, ability to meet travel requirements, acceptable background check standards, ability to work flexible hours, proficiency with windows-based software including use of the internet and Microsoft Office Suite including Outlook, Word, PowerPoint, and Excel, demonstrated ability to create, use, and maintain complex and unique databases of information, ability to plan and organize personal work responsibilities according to priorities developed with immediate supervisor, ability to work with a high degree of integrity, sound professional judgment, and the ability to handle confidential and sensitive information. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be provided to enable individuals to perform the essential functions.
Preferred qualifications include three years of relevant experience, knowledge of accounting and record-keeping procedures for Extension programming, familiarity with NYS Archives Department requirements, knowledge of marketing for an organization and social media business communication such as Facebook, Twitter, Instagram, proficiency with Adobe products such as Acrobat, InDesign, Photoshop, and Illustrator, and experience with web site maintenance and development.
Essential functions include administrative direction, administrative management, administrative coordination/operation, marketing/communication, financial operations, board of director and committee support, association technology support (IT contact), professional improvement, health and safety, and policy and other duties as assigned.
Position details include expected weekly hours of 40 hours per week (full-time), hourly wage of $23.00 to $23.50, commensurate with experience, based from the Rochester, NY office, remote work is not available, and full benefits including paid vacation, sick, and personal leave, paid holidays, NYS health insurance program (including dental insurance), NYS retirement (NYSLERS), tax deferred annuity plan, long-term disability, employee assistance program (EAP), flexible spending accounts, term life insurance, personal accidental insurance, legal plan insurance, auto and homeowner's insurance, pet insurance, and New York's 529 college savings program.
Application deadline is May 7, 2026. To be considered all applicants are requested to complete all sections of the online application, upload/attach a cover letter and resume, and upload/attach three professional references. External applicants should submit application materials via the "APPLY" button located within this job posting. Internal applicants should apply via Workday under the "Career, Talent and Performance" section. No relocation or VISA sponsorship available.