Hybrid Executive Assistant to Managing Partner at PE Firm
C-SUITE ASSISTANTS, Fort Myer Heights, VA, United States
A private equity firm that recently opened an office in Georgetown and has headquarters in Florida is looking for an Executive Assistant to support a Partner. The Georgetown office has approximately 15 employees. The role is hybrid: MondayThursday in office, Fridays remote (there will be rare occasions when a meeting is required on Friday in office). The Executive Assistant will have their own office.
About the Job:
Coordinate and prioritize meetings for the Partner
Gatekeeping: calendar defense and prioritization, balancing schedule between work and home life
Manage board meeting logistics
Coordinate client dinners
Event planning: internal events for employees and industry days
Maintain the CRM and update business contacts
Get to know the key players and develop positive relationships
Vet and prioritize the Partner's emails
Compose and prepare confidential correspondence
Prepare materials for meetings: internal, Board, and client meetings
Serve as the first point of contact for the executive office
Coordinate complex travel arrangements
Process expense reports
Manage the office: order supplies, serve as the point of contact for building management, and stock the kitchen
Some off-hours availability required via email
About You:
Minimum of 10 years of experience supporting a C-level executive or equivalent
BA/BS from a college or university
Comfortable working with government contacts (Pentagon, Congressional offices, etc.)
Experience in Private Equity is a plus
Excellent Microsoft Office skills (Word, Excel, PowerPoint, and Outlook)
Strong written and verbal communication skills
Strategic thinker
Understands the importance of confidentiality and trust when supporting a Partner
Dynamic, proactive, and comfortable in a fast-paced environment
Polished, professional demeanor with the gravitas to interact with high-level executives
Salary, Bonus, Health Benefits (firm pays 100% of mid-level plan for individual and family plans, including dental and vision), Life Insurance, 401K, Paid Vacation, Free lunch via Uber Eats
About the Job:
Coordinate and prioritize meetings for the Partner
Gatekeeping: calendar defense and prioritization, balancing schedule between work and home life
Manage board meeting logistics
Coordinate client dinners
Event planning: internal events for employees and industry days
Maintain the CRM and update business contacts
Get to know the key players and develop positive relationships
Vet and prioritize the Partner's emails
Compose and prepare confidential correspondence
Prepare materials for meetings: internal, Board, and client meetings
Serve as the first point of contact for the executive office
Coordinate complex travel arrangements
Process expense reports
Manage the office: order supplies, serve as the point of contact for building management, and stock the kitchen
Some off-hours availability required via email
About You:
Minimum of 10 years of experience supporting a C-level executive or equivalent
BA/BS from a college or university
Comfortable working with government contacts (Pentagon, Congressional offices, etc.)
Experience in Private Equity is a plus
Excellent Microsoft Office skills (Word, Excel, PowerPoint, and Outlook)
Strong written and verbal communication skills
Strategic thinker
Understands the importance of confidentiality and trust when supporting a Partner
Dynamic, proactive, and comfortable in a fast-paced environment
Polished, professional demeanor with the gravitas to interact with high-level executives
Salary, Bonus, Health Benefits (firm pays 100% of mid-level plan for individual and family plans, including dental and vision), Life Insurance, 401K, Paid Vacation, Free lunch via Uber Eats