Part-Time Staff Administrative Assistant
American University, Washington, District of Columbia, United States
Administrative Assistant for Advancing College Teaching for Student Success (ACTSS) National Center
The Administrative Assistant for the Advancing College Teaching for Student Success (ACTSS) National Center serves as the essential anchor, responsible for the seamless coordination of the center's administrative, financial, and strategic activities. This role provides high-level support and organization for grant administration, project management, and internal workflow systems. This role will be the primary liaison between the ACTSS center and partners both internal and external to the University. This position is grant funded by the Lumina and ECMC Foundations.
Essential Functions
Managing Internal and External Stakeholder Engagement
Coordinating professional correspondence with advisory board and other partners, including assisting with scheduling meetings; assisting with onboarding and support for ACTSS personnel. Liaising with university offices, including acting as the primary contact for HR, payroll, Office of Research, and the Provost's office.
Calendar and Workflow Management
Handling high-level scheduling for the Center Director, facilitating project management meetings, and supporting other ACTSS personnel to keep project milestones on track using project management software.
Event Coordination
Planning and executing ACTSS center events, including venue booking and vendor management, among other event related tasks.
Research and Project Support
Assisting with the administrative components of grant applications, for example formatting biosketches, coordinating timelines, supporting the submission process, and coordinating with ACTSS partners. Scheduling research visits.
Budget Oversight
Tracking grant expenditures, processing reimbursements, and managing procurement in compliance with universities financial policies and in coordination with SOE and university grants personnel.
Competencies
Prioritizing and Organizing
Serving Customers
Building a Customer Focused Organization
Developing Plans
Championing Customer Needs
Building and Supporting Teams
Supporting Coworkers
Driving Continuous Improvement
Position Type/Expected Hours of Work
Part-Time
20 hours per week
They will dedicate 483 hours a year to this project.
Continuation of the program/position is contingent upon external funding. The two grants supporting this position will end 3/31/28.
Salary Range
$25.00 per hour.
Required Education and Experience
Bachelor's degree or equivalent.
1 - 3 years of relevant experience.
Travel Required
Occasional travel to ACTSS center events may be required.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Benefits
Click here to learn about American University's unique benefit options.
Other Details
Hiring offers for this position are contingent on successful completion of a background check.
Employees in staff positions at American University must deliver their services to the university from either the District of Columbia, Maryland, or Virginia, or perform work on-site at the university.
American University is an E-Verify employer.
The Administrative Assistant for the Advancing College Teaching for Student Success (ACTSS) National Center serves as the essential anchor, responsible for the seamless coordination of the center's administrative, financial, and strategic activities. This role provides high-level support and organization for grant administration, project management, and internal workflow systems. This role will be the primary liaison between the ACTSS center and partners both internal and external to the University. This position is grant funded by the Lumina and ECMC Foundations.
Essential Functions
Managing Internal and External Stakeholder Engagement
Coordinating professional correspondence with advisory board and other partners, including assisting with scheduling meetings; assisting with onboarding and support for ACTSS personnel. Liaising with university offices, including acting as the primary contact for HR, payroll, Office of Research, and the Provost's office.
Calendar and Workflow Management
Handling high-level scheduling for the Center Director, facilitating project management meetings, and supporting other ACTSS personnel to keep project milestones on track using project management software.
Event Coordination
Planning and executing ACTSS center events, including venue booking and vendor management, among other event related tasks.
Research and Project Support
Assisting with the administrative components of grant applications, for example formatting biosketches, coordinating timelines, supporting the submission process, and coordinating with ACTSS partners. Scheduling research visits.
Budget Oversight
Tracking grant expenditures, processing reimbursements, and managing procurement in compliance with universities financial policies and in coordination with SOE and university grants personnel.
Competencies
Prioritizing and Organizing
Serving Customers
Building a Customer Focused Organization
Developing Plans
Championing Customer Needs
Building and Supporting Teams
Supporting Coworkers
Driving Continuous Improvement
Position Type/Expected Hours of Work
Part-Time
20 hours per week
They will dedicate 483 hours a year to this project.
Continuation of the program/position is contingent upon external funding. The two grants supporting this position will end 3/31/28.
Salary Range
$25.00 per hour.
Required Education and Experience
Bachelor's degree or equivalent.
1 - 3 years of relevant experience.
Travel Required
Occasional travel to ACTSS center events may be required.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Benefits
Click here to learn about American University's unique benefit options.
Other Details
Hiring offers for this position are contingent on successful completion of a background check.
Employees in staff positions at American University must deliver their services to the university from either the District of Columbia, Maryland, or Virginia, or perform work on-site at the university.
American University is an E-Verify employer.