Project Controls Specialist III
Nashville Public Radio, Seattle, WA, United States
Job Summary
The Project Control Specialist III helps support major program management jobs and individual project managers. The Project Control Specialist III will be responsible for scheduling, cost control, document control, action items management, progress reporting, data analysis and reporting. Additional duties may include assisting Project Controls Manager with internal training.
Essential Duties & Responsibilities
Create project schedules from scratch and maintain schedules throughout the project life‑cycle
Develop and maintain project cost control tracking spreadsheet/system and keep track of contract task orders, change orders, and budget/expenditures
Establish document control system
Review invoices and deliverables
Coordinate project meetings and follow‑up on action items
Prepare and maintain progress reports
Assist in developing proposal schedule, rate sheet, and cost proposal
Lead development and implementation of Project Management Information System (PMIS)
Design and maintain project‑specific SharePoint site
Assist in developing team training modules and SOPs
Assist in generating new tasks for the team by showcasing existing tools to internal and external PMs
Other duties as assigned or required to meet the business needs
Qualifications
Knowledge, Skills, & Abilities
Advanced‑level understanding of scheduling principles
Advanced knowledge of utilizing industry standard scheduling software including cost and resource loading
Intermediate to advanced level Microsoft Excel skills
Proficient with other MS Office 365 applications
Excellent organizational and multi‑tasking skills
Strong communication skills – verbal and written
Ability to interface effectively and collaborate with clients, peers, management, and vendors to successfully meet shifting needs
Ability to apply logical thought processes and organise resources to solve issues and meet commitments
Proficiency with electronic communications including e‑mail and text as well as standard office applications (i.e., Microsoft Office Suite)
Proficiency in data analytics, modelling, and use of analytics software
Required Education And Experience
College degree
Minimum 4 – 6 years of experience performing the tasks described herein
Preferred Education And Experience
Intermediate experience in analysing large amounts of data and developing visual graphs to communicate key information
Advanced‑level skills and knowledge in SharePoint, Visio, Access, Power BI, and Power Automate
Experience with leading the design and implementation of Project Management Information System (PMIS)
Experience with using data management tools such as Power Pivot, Power Query, and DAX functions and formulas
2 – 4 years of experience in the A/E/C industry
Additional Qualifications, Certifications, Etc.
CAPM Certification (Preferred)
PMP Certification (Preferred)
PMI‑SP Certification (Preferred)
PSP Certification (Preferred)
Supervisory Responsibilities
N/A
Internal Relationships
Support major program/project management jobs and individual project managers, discipline leads, and management
Interacts with Marketing team for proposal creation
External Relationships
Interact with general clients and sub‑consultants
Work Environment
The work is in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets.
Physical Demands
This is largely a sedentary role; however, some filing may be required. This would require the ability to lift files, open file cabinets and bend or stand as necessary.
Travel
This position has limited travel if necessary. On occasion, travel to RailPros headquarters, field offices, client offices, work sites and other project related locations may be required.
Materials, Tools, Equipment
This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets.
Benefits & Perks
Comprehensive Health Insurance: Includes medical, dental and vision coverage.
Additional Coverage Plans: Accident plan, critical illness plan and hospital indemnity with employee‑to‑family coverage.
Legal Shield/ID Shield, Pet Insurance: Additional protection for you and your pets.
Life & Disability Insurance: Employer‑paid with additional voluntary options available.
Retirement Savings: 401(k) plan with employer match, includes pre and post deduction options.
Paid Time Off (PTO): With carry‑over each year.
Paid Holidays: For full‑time employees.
Wellness Programs: Access to various wellness initiatives and resources.
Discount Programs: Exclusive discounts on products and services.
Company Merchandise Allowance: Company‑funded allowance for our online store.
Health Savings Accounts (HSA): With employer match.
Health Reimbursement Arrangement (HRA): Employer‑funded.
Flexible Spending Accounts (FSA): For dependent care expenses.
Employee Assistance Programs (EAP): Support for personal and professional challenges.
Professional Development: Opportunities for training and career growth.
Balanced Work Environment: A culture that respects boundaries so employees can recharge and bring their best selves to work.
Tuition Reimbursement: To support your continued education or professional development.
Professional & Career Growth: Through mentorship, continuous training, career path partnerships, goal setting and succession planning.
Culture & Recognition: Including employee spotlights, annual Service Excellence awards, alignment committee, philanthropy opportunities, company events, monthly new‑hire calls, monthly newsletter, feedback surveys and quarterly town halls.
Equal Employment Opportunity (EEO)
RailPros provides equal employment opportunities to all qualified candidates, regardless of race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. We are committed to making reasonable accommodations for known physical or mental limitations of qualified employees and applicants with disabilities unless such accommodations would impose undue hardship on our business operations. If you are considering applying for a job and require a reasonable accommodation in accordance with the ADA, please reach out to us at peopleoperations@railpros.com. We value diversity and strive to create an inclusive environment for all employees.
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The Project Control Specialist III helps support major program management jobs and individual project managers. The Project Control Specialist III will be responsible for scheduling, cost control, document control, action items management, progress reporting, data analysis and reporting. Additional duties may include assisting Project Controls Manager with internal training.
Essential Duties & Responsibilities
Create project schedules from scratch and maintain schedules throughout the project life‑cycle
Develop and maintain project cost control tracking spreadsheet/system and keep track of contract task orders, change orders, and budget/expenditures
Establish document control system
Review invoices and deliverables
Coordinate project meetings and follow‑up on action items
Prepare and maintain progress reports
Assist in developing proposal schedule, rate sheet, and cost proposal
Lead development and implementation of Project Management Information System (PMIS)
Design and maintain project‑specific SharePoint site
Assist in developing team training modules and SOPs
Assist in generating new tasks for the team by showcasing existing tools to internal and external PMs
Other duties as assigned or required to meet the business needs
Qualifications
Knowledge, Skills, & Abilities
Advanced‑level understanding of scheduling principles
Advanced knowledge of utilizing industry standard scheduling software including cost and resource loading
Intermediate to advanced level Microsoft Excel skills
Proficient with other MS Office 365 applications
Excellent organizational and multi‑tasking skills
Strong communication skills – verbal and written
Ability to interface effectively and collaborate with clients, peers, management, and vendors to successfully meet shifting needs
Ability to apply logical thought processes and organise resources to solve issues and meet commitments
Proficiency with electronic communications including e‑mail and text as well as standard office applications (i.e., Microsoft Office Suite)
Proficiency in data analytics, modelling, and use of analytics software
Required Education And Experience
College degree
Minimum 4 – 6 years of experience performing the tasks described herein
Preferred Education And Experience
Intermediate experience in analysing large amounts of data and developing visual graphs to communicate key information
Advanced‑level skills and knowledge in SharePoint, Visio, Access, Power BI, and Power Automate
Experience with leading the design and implementation of Project Management Information System (PMIS)
Experience with using data management tools such as Power Pivot, Power Query, and DAX functions and formulas
2 – 4 years of experience in the A/E/C industry
Additional Qualifications, Certifications, Etc.
CAPM Certification (Preferred)
PMP Certification (Preferred)
PMI‑SP Certification (Preferred)
PSP Certification (Preferred)
Supervisory Responsibilities
N/A
Internal Relationships
Support major program/project management jobs and individual project managers, discipline leads, and management
Interacts with Marketing team for proposal creation
External Relationships
Interact with general clients and sub‑consultants
Work Environment
The work is in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets.
Physical Demands
This is largely a sedentary role; however, some filing may be required. This would require the ability to lift files, open file cabinets and bend or stand as necessary.
Travel
This position has limited travel if necessary. On occasion, travel to RailPros headquarters, field offices, client offices, work sites and other project related locations may be required.
Materials, Tools, Equipment
This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets.
Benefits & Perks
Comprehensive Health Insurance: Includes medical, dental and vision coverage.
Additional Coverage Plans: Accident plan, critical illness plan and hospital indemnity with employee‑to‑family coverage.
Legal Shield/ID Shield, Pet Insurance: Additional protection for you and your pets.
Life & Disability Insurance: Employer‑paid with additional voluntary options available.
Retirement Savings: 401(k) plan with employer match, includes pre and post deduction options.
Paid Time Off (PTO): With carry‑over each year.
Paid Holidays: For full‑time employees.
Wellness Programs: Access to various wellness initiatives and resources.
Discount Programs: Exclusive discounts on products and services.
Company Merchandise Allowance: Company‑funded allowance for our online store.
Health Savings Accounts (HSA): With employer match.
Health Reimbursement Arrangement (HRA): Employer‑funded.
Flexible Spending Accounts (FSA): For dependent care expenses.
Employee Assistance Programs (EAP): Support for personal and professional challenges.
Professional Development: Opportunities for training and career growth.
Balanced Work Environment: A culture that respects boundaries so employees can recharge and bring their best selves to work.
Tuition Reimbursement: To support your continued education or professional development.
Professional & Career Growth: Through mentorship, continuous training, career path partnerships, goal setting and succession planning.
Culture & Recognition: Including employee spotlights, annual Service Excellence awards, alignment committee, philanthropy opportunities, company events, monthly new‑hire calls, monthly newsletter, feedback surveys and quarterly town halls.
Equal Employment Opportunity (EEO)
RailPros provides equal employment opportunities to all qualified candidates, regardless of race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. We are committed to making reasonable accommodations for known physical or mental limitations of qualified employees and applicants with disabilities unless such accommodations would impose undue hardship on our business operations. If you are considering applying for a job and require a reasonable accommodation in accordance with the ADA, please reach out to us at peopleoperations@railpros.com. We value diversity and strive to create an inclusive environment for all employees.
#J-18808-Ljbffr