Executive Virtual Assistant (Operations, Research, Outreach & Content Support)
Virtual Colleague PH, Mission, KS, United States
About the Client
A global advisor, speaker, and strategist who works with Fortune 500 executives, governments, and institutions on:
Disability inclusion in policy and leadership
Authentic leadership development
Global advisory and partnerships
“In the Dark” experiential leadership methodology
Her work spans over
70+ countries , including engagements with G7, APEC, ASEAN, and major global institutions.
She also leads:
A consulting/advisory firm
“In the Dark” leadership training methodology
Academic teaching at Georgetown University
Role Overview
We are looking for a highly capable
Executive Virtual Assistant
to support Sara across multiple operational, strategic, and communication functions. This is a
multi-functional hybrid VA role , combining:
Executive assistance
Research & strategic support
Outreach & lead generation
Accessibility support
Light social media support
The ideal candidate is highly proactive, detail-oriented, and able to work with minimal supervision in a fast-paced, high-level advisory environment.
Key Responsibilities
Executive & Administrative Support
Manage inbox and email communications
Calendar management and scheduling across time zones (EST preferred)
Coordinate meetings and follow-ups with global stakeholders
Support daily administrative operations
Research & Strategic Support (HIGH PRIORITY)
Conduct background research on:
Companies
Government institutions
Potential partners
Prepare briefing notes before meetings
Summarize insights into structured, easy-to-read formats
Support strategic outreach and engagement planning
Lead Generation & Outreach Support
Support lead tracking and database management. Assist with LinkedIn outreach (messages and research).
Use tools such as
Apollo
for cold outreach
Help identify new partnership opportunities (public + private sector)
Support relationship-building pipelines
Accessibility & Content Conversion (CRITICAL)
Convert PDFs into accessible text formats
Extract text from inaccessible materials (images, slides, websites)
Translate visual materials into screen-reader-friendly formats
Assist in making documents accessible for review and decision-making
Social Media Support (LIGHT / STRATEGIC)
Assist in managing LinkedIn presence
Draft and structure posts based on ideas provided
Support storytelling and positioning content
Ensure professional tone aligned with global leadership brand
CRM & Systems Support
Maintain and organize
Notion workspace (PRIMARY TOOL)
Potential future support for
Zoho CRM migration
Track leads, meetings, and outreach pipelines
Content & Communication Support
Draft responses and refine messaging (based on client direction)
Support creation of outreach templates
Assist in positioning communications for stakeholders
Required Skills & Experience
Must-Have:
Strong English comprehension and writing skills
Experience as Executive VA or Research VA
Ability to work with
sensitive, high-level communications
Strong organizational skills and attention to detail
Experience with
Notion
Comfortable with research-heavy work
Ability to summarize complex information clearly
Nice-to-Have:
Experience with
LinkedIn outreach or Apollo
Familiarity with CRM systems (Zoho preferred but not required)
Social media content experience (LinkedIn preferred)
Understanding of accessibility tools or screen-reader adaptation
Experience supporting executives or consultants
Tools
Notion (PRIMARY)
Gmail / Calendar tools
LinkedIn
Apollo (cold outreach)
Google Workspace
Zoom / virtual meeting toolsOptional: Zoho CRM (future)
Working Setup
10–20 hours per week (ongoing)
EST/EDT time zone alignment preferred
Long-term engagement (growth opportunity)
Ideal Candidate Profile
Highly proactive and independent
Strong research + analytical mindset
Diplomatic, persistent, and professional communicator
Comfortable working in high-level executive environment
Mission-aligned and interested in social impact / inclusion work
Able to anticipate needs rather than wait for instructions
#J-18808-Ljbffr
A global advisor, speaker, and strategist who works with Fortune 500 executives, governments, and institutions on:
Disability inclusion in policy and leadership
Authentic leadership development
Global advisory and partnerships
“In the Dark” experiential leadership methodology
Her work spans over
70+ countries , including engagements with G7, APEC, ASEAN, and major global institutions.
She also leads:
A consulting/advisory firm
“In the Dark” leadership training methodology
Academic teaching at Georgetown University
Role Overview
We are looking for a highly capable
Executive Virtual Assistant
to support Sara across multiple operational, strategic, and communication functions. This is a
multi-functional hybrid VA role , combining:
Executive assistance
Research & strategic support
Outreach & lead generation
Accessibility support
Light social media support
The ideal candidate is highly proactive, detail-oriented, and able to work with minimal supervision in a fast-paced, high-level advisory environment.
Key Responsibilities
Executive & Administrative Support
Manage inbox and email communications
Calendar management and scheduling across time zones (EST preferred)
Coordinate meetings and follow-ups with global stakeholders
Support daily administrative operations
Research & Strategic Support (HIGH PRIORITY)
Conduct background research on:
Companies
Government institutions
Potential partners
Prepare briefing notes before meetings
Summarize insights into structured, easy-to-read formats
Support strategic outreach and engagement planning
Lead Generation & Outreach Support
Support lead tracking and database management. Assist with LinkedIn outreach (messages and research).
Use tools such as
Apollo
for cold outreach
Help identify new partnership opportunities (public + private sector)
Support relationship-building pipelines
Accessibility & Content Conversion (CRITICAL)
Convert PDFs into accessible text formats
Extract text from inaccessible materials (images, slides, websites)
Translate visual materials into screen-reader-friendly formats
Assist in making documents accessible for review and decision-making
Social Media Support (LIGHT / STRATEGIC)
Assist in managing LinkedIn presence
Draft and structure posts based on ideas provided
Support storytelling and positioning content
Ensure professional tone aligned with global leadership brand
CRM & Systems Support
Maintain and organize
Notion workspace (PRIMARY TOOL)
Potential future support for
Zoho CRM migration
Track leads, meetings, and outreach pipelines
Content & Communication Support
Draft responses and refine messaging (based on client direction)
Support creation of outreach templates
Assist in positioning communications for stakeholders
Required Skills & Experience
Must-Have:
Strong English comprehension and writing skills
Experience as Executive VA or Research VA
Ability to work with
sensitive, high-level communications
Strong organizational skills and attention to detail
Experience with
Notion
Comfortable with research-heavy work
Ability to summarize complex information clearly
Nice-to-Have:
Experience with
LinkedIn outreach or Apollo
Familiarity with CRM systems (Zoho preferred but not required)
Social media content experience (LinkedIn preferred)
Understanding of accessibility tools or screen-reader adaptation
Experience supporting executives or consultants
Tools
Notion (PRIMARY)
Gmail / Calendar tools
Apollo (cold outreach)
Google Workspace
Zoom / virtual meeting toolsOptional: Zoho CRM (future)
Working Setup
10–20 hours per week (ongoing)
EST/EDT time zone alignment preferred
Long-term engagement (growth opportunity)
Ideal Candidate Profile
Highly proactive and independent
Strong research + analytical mindset
Diplomatic, persistent, and professional communicator
Comfortable working in high-level executive environment
Mission-aligned and interested in social impact / inclusion work
Able to anticipate needs rather than wait for instructions
#J-18808-Ljbffr