Office Administration Events Specialist
Husch Blackwell LLP., Saint Louis, MO, United States
St. Louis Clayton, 8001 Forsyth Blvd, Suite 1500, Saint Louis, MO 63105, USA
Husch Blackwell LLP
is a full-service litigation and business law firm with multiple locations across the United States, serving clients with domestic and international operations.
At Husch Blackwell we believe that diverse, equitable and inclusive teams lead to better outcomes. We foster an engaged, diverse, and inclusive team culture of accountability and purpose.
We invite you to apply for our
Office Administration Events Specialist
position. This position will work onsite full-time in our
St. Louis, MO
office.
Responsibilities
Coordinate and support the planning and execution of internal and external events, including firm meetings, employee events, client‑related events, trainings, and special programs.
Collaborate with attorneys, business professionals, Office Administration, and other firm departments to ensure event objectives, logistics, timelines, and expectations are met.
Manage event logistics such as scheduling, space planning, conference room setup, ordering and coordinating meeting lunches and catering, technology needs, vendor coordination, accessibility considerations, and onsite support.
Serve as the primary point of contact for event logistics, ensuring clear communication and coordination across all stakeholders.
Ensure events are executed in compliance with firm policies, branding standards, budget guidelines, safety protocols, and risk management considerations.
Communicate event details clearly and professionally with internal stakeholders, vendors, and service providers before, during, and after events.
Anticipate potential challenges and proactively resolve issues to ensure a smooth, inclusive, and positive event experience for all attendees.
Administer sporting ticket events, including distributing tickets, tracking attendees and utilization, maintaining accurate participation records, and preparing ROI and participation reports.
Track event‑related expenses and documentation, partnering with appropriate departments to support accurate budgeting, invoicing, and financial reconciliation.
Assist with post‑event follow‑up activities, including documentation, reporting, and continuous improvement recommendations as appropriate.
Help create a positive, welcoming, and collegial environment by consistently demonstrating strong customer service best practices.
Work successfully in a team environment by solving problems collaboratively, communicating positively, and supporting the success of the local office, the firm, and various teams.
Demonstrate the ability to quickly learn, adopt, and master existing and emerging technologies relevant to the role.
Demonstrate professional written and verbal communication skills, including strong proofreading and organizational abilities.
Edit, proofread, maintain, and revise documents as needed, including but not limited to Excel, Word, Adobe, and PowerPoint.
Process, save, search, and retrieve documents using document management software.
Scan, save, manipulate, and distribute documents electronically, including via email and shared systems.
Schedule conference rooms and coordinate meetings using Outlook, Maptician, and other technologies, including complex, multi‑location meetings that may require videoconferencing and web‑based participation.
Process expenses, expense reimbursements, check requests, and invoices via firm accounting systems.
Understand local office emergency procedures; respond appropriately if an emergency arises and serve on the local office emergency preparedness and safety team.
Provide backup support for other Office Administration Coordinators in the local office, including front‑desk and conference‑room coverage, as needed.
Position Requirements
Associate degree required; bachelor’s degree preferred, or equivalent professional or educational experience.
3–5 years of relevant experience, preferably in a professional services environment.
Actively participate in regular team meetings to discuss current projects, priorities, and workflow.
Take personal responsibility for regularly exchanging information, best practices, and training tips with team members to promote consistency and effectiveness.
Cope successfully with office demands while remaining calm, professional, and solution‑oriented under pressure.
Conduct all business in a confidential, professional, and ethical manner.
Ability to work early mornings, evenings, travel to events as needed, and occasional weekends.
Ability to prioritize and manage multiple events in conjunction with day‑to‑day deliverables.
Proactive problem‑solving – anticipate and resolve before escalation.
Judgment & discretion – navigate complexity with senior stakeholders.
Workflow management – own full lifecycle with accountability.
Business partnership – service mindset with strategic value‑add.
Technology proficiency – AI, automation, continuous up‑skilling.
Organizational excellence – detail‑oriented, multi‑tasking across portfolios.
Accountability – follow‑through and ownership.
Relationship management – build trust across all levels.
Adaptability – thrive in dynamic, high‑pressure environments.
EOE/Minority/Female/Disabled/Vet. Principal Applicants Only.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Formally, the above is intended to describe the general content of and requirements for the performance of this job.
#J-18808-Ljbffr
Husch Blackwell LLP
is a full-service litigation and business law firm with multiple locations across the United States, serving clients with domestic and international operations.
At Husch Blackwell we believe that diverse, equitable and inclusive teams lead to better outcomes. We foster an engaged, diverse, and inclusive team culture of accountability and purpose.
We invite you to apply for our
Office Administration Events Specialist
position. This position will work onsite full-time in our
St. Louis, MO
office.
Responsibilities
Coordinate and support the planning and execution of internal and external events, including firm meetings, employee events, client‑related events, trainings, and special programs.
Collaborate with attorneys, business professionals, Office Administration, and other firm departments to ensure event objectives, logistics, timelines, and expectations are met.
Manage event logistics such as scheduling, space planning, conference room setup, ordering and coordinating meeting lunches and catering, technology needs, vendor coordination, accessibility considerations, and onsite support.
Serve as the primary point of contact for event logistics, ensuring clear communication and coordination across all stakeholders.
Ensure events are executed in compliance with firm policies, branding standards, budget guidelines, safety protocols, and risk management considerations.
Communicate event details clearly and professionally with internal stakeholders, vendors, and service providers before, during, and after events.
Anticipate potential challenges and proactively resolve issues to ensure a smooth, inclusive, and positive event experience for all attendees.
Administer sporting ticket events, including distributing tickets, tracking attendees and utilization, maintaining accurate participation records, and preparing ROI and participation reports.
Track event‑related expenses and documentation, partnering with appropriate departments to support accurate budgeting, invoicing, and financial reconciliation.
Assist with post‑event follow‑up activities, including documentation, reporting, and continuous improvement recommendations as appropriate.
Help create a positive, welcoming, and collegial environment by consistently demonstrating strong customer service best practices.
Work successfully in a team environment by solving problems collaboratively, communicating positively, and supporting the success of the local office, the firm, and various teams.
Demonstrate the ability to quickly learn, adopt, and master existing and emerging technologies relevant to the role.
Demonstrate professional written and verbal communication skills, including strong proofreading and organizational abilities.
Edit, proofread, maintain, and revise documents as needed, including but not limited to Excel, Word, Adobe, and PowerPoint.
Process, save, search, and retrieve documents using document management software.
Scan, save, manipulate, and distribute documents electronically, including via email and shared systems.
Schedule conference rooms and coordinate meetings using Outlook, Maptician, and other technologies, including complex, multi‑location meetings that may require videoconferencing and web‑based participation.
Process expenses, expense reimbursements, check requests, and invoices via firm accounting systems.
Understand local office emergency procedures; respond appropriately if an emergency arises and serve on the local office emergency preparedness and safety team.
Provide backup support for other Office Administration Coordinators in the local office, including front‑desk and conference‑room coverage, as needed.
Position Requirements
Associate degree required; bachelor’s degree preferred, or equivalent professional or educational experience.
3–5 years of relevant experience, preferably in a professional services environment.
Actively participate in regular team meetings to discuss current projects, priorities, and workflow.
Take personal responsibility for regularly exchanging information, best practices, and training tips with team members to promote consistency and effectiveness.
Cope successfully with office demands while remaining calm, professional, and solution‑oriented under pressure.
Conduct all business in a confidential, professional, and ethical manner.
Ability to work early mornings, evenings, travel to events as needed, and occasional weekends.
Ability to prioritize and manage multiple events in conjunction with day‑to‑day deliverables.
Proactive problem‑solving – anticipate and resolve before escalation.
Judgment & discretion – navigate complexity with senior stakeholders.
Workflow management – own full lifecycle with accountability.
Business partnership – service mindset with strategic value‑add.
Technology proficiency – AI, automation, continuous up‑skilling.
Organizational excellence – detail‑oriented, multi‑tasking across portfolios.
Accountability – follow‑through and ownership.
Relationship management – build trust across all levels.
Adaptability – thrive in dynamic, high‑pressure environments.
EOE/Minority/Female/Disabled/Vet. Principal Applicants Only.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Formally, the above is intended to describe the general content of and requirements for the performance of this job.
#J-18808-Ljbffr