Academic Records Specialist
University of South Alabama, Mobile, AL, United States
Academic Records Specialist
Position Number - 008719
Position Title - Academic Records Specialist - 008719
Division - Academic Affairs
Department - 360100 - Registrar's Office
Minimum Qualifications - High school diploma or equivalent and four years related experience. An equivalent combination of education and experience may be considered.
Job Description Summary - The University of South Alabama's Registrar's Office is seeking to hire an Academic Records Specialist. Interested candidates should apply to be considered.
Essential Functions - Evaluates post-secondary academic credentials. Ensures transfer institution is accredited. Evaluates transfer credit and makes a final determination of appropriate credits. Obtains course descriptions, catalogs, and institutional information via web research and online transfer databases. Contacts colleges and universities to obtain needed documents. Enters data in the student information system (Banner). Maintains evaluation checklist and related materials in the documents imaging software (Xtender). Helps maintain transfer articulation databases, updates TES (Transfer Evaluation System) with standard equivalencies, as needed. Addresses questions and concerns of prospective and currently enrolled students, USA departments, advisors, and the general public regarding transferability of academic credit in-person, telephone, email, and written correspondence. Reports and releases accurate student information in accordance with FERPA guidelines. Ensures accuracy and compliance with University requirements to maintain academic integrity, remains up-to-date on evaluation, educational practices and the latest information on academic policy regarding transfer credit equivalency standards at the undergraduate level. Attends special events that may require working nights and weekends. Regular and prompt attendance. Ability to work schedule as defined and overtime as required. Related duties as required.
Number of Vacancies - 1
Job Open Date - 04/11/2026
Job Close Date
Open Until Filled - Yes
Working Days - Monday - Friday
Working Hours - 8:00 a.m. - 5:00 p.m.
Job Location - Main Campus
Full-time or Part-Time - Full Time
Regular or Temporary - Regular
Position Number - 008719
Position Title - Academic Records Specialist - 008719
Division - Academic Affairs
Department - 360100 - Registrar's Office
Minimum Qualifications - High school diploma or equivalent and four years related experience. An equivalent combination of education and experience may be considered.
Job Description Summary - The University of South Alabama's Registrar's Office is seeking to hire an Academic Records Specialist. Interested candidates should apply to be considered.
Essential Functions - Evaluates post-secondary academic credentials. Ensures transfer institution is accredited. Evaluates transfer credit and makes a final determination of appropriate credits. Obtains course descriptions, catalogs, and institutional information via web research and online transfer databases. Contacts colleges and universities to obtain needed documents. Enters data in the student information system (Banner). Maintains evaluation checklist and related materials in the documents imaging software (Xtender). Helps maintain transfer articulation databases, updates TES (Transfer Evaluation System) with standard equivalencies, as needed. Addresses questions and concerns of prospective and currently enrolled students, USA departments, advisors, and the general public regarding transferability of academic credit in-person, telephone, email, and written correspondence. Reports and releases accurate student information in accordance with FERPA guidelines. Ensures accuracy and compliance with University requirements to maintain academic integrity, remains up-to-date on evaluation, educational practices and the latest information on academic policy regarding transfer credit equivalency standards at the undergraduate level. Attends special events that may require working nights and weekends. Regular and prompt attendance. Ability to work schedule as defined and overtime as required. Related duties as required.
Number of Vacancies - 1
Job Open Date - 04/11/2026
Job Close Date
Open Until Filled - Yes
Working Days - Monday - Friday
Working Hours - 8:00 a.m. - 5:00 p.m.
Job Location - Main Campus
Full-time or Part-Time - Full Time
Regular or Temporary - Regular