Executive Assistant
Hays Electrical Services, Houston, TX, United States
Executive Assistant to the COO
This is not a traditional Executive Assistant role. We are hiring a force multipliera highly organized, execution-focused operator who will partner directly with the COO to drive priorities, increase accountability, and accelerate business outcomes. This individual will serve as the connective tissue across the organizationensuring alignment, visibility, and follow-through on critical initiatives. If you thrive in fast-paced environments, communicate with precision, and take ownership of outcomes, this role is for you.
Key Responsibilities
Own and manage the COO's inbox with zero drop-off in responsiveness
Prioritize, triage, and ensure timely follow-up on all communications
Draft and send communications in the COO's voiceclear, concise, and direct
Maintain organization, visibility, and continuity across conversations
Track all action items from meetings, initiatives, and leadership discussions
Assign ownership and establish clear deadlines
Drive completion through consistent, proactive follow-up
Own and optimize the COO's calendar to align with strategic priorities
Protect focus time and eliminate unnecessary distractions
Ensure time is allocated to highest-impact activities
Build agendas and prepare briefing materials
Capture key decisions and action items in real time
Ensure immediate post-meeting follow-up and accountability
Maintain trackers for key priorities, initiatives, and critical issues
Provide real-time updates on progress, risks, and blockers
Create clarity and transparency across the organization
Support execution of high-priority company initiatives
Coordinate cross-functionally to ensure alignment and progress
Manage travel planning and logistics with precision and efficiency
What We're Looking For
Exceptionally organized with strong attention to detail
Clear, confident communicatorwritten and verbal
High sense of urgency and ownership
Comfortable operating with and influencing senior leadership
Proactive, accountable, and solutions-oriented
Thrives in fast-paced, high-expectation environments
What Success Looks Like
No dropped follow-ups or missed details
Meetings consistently lead to execution and outcomes
Priorities are clear, visible, and advancing
Communication is timely, direct, and effective
The COOand the businessmoves faster and more efficiently
This is not an assistant role. This is a high-impact operator role designed to increase execution velocity across the company by enabling the COO to operate at full capacity.
This is not a traditional Executive Assistant role. We are hiring a force multipliera highly organized, execution-focused operator who will partner directly with the COO to drive priorities, increase accountability, and accelerate business outcomes. This individual will serve as the connective tissue across the organizationensuring alignment, visibility, and follow-through on critical initiatives. If you thrive in fast-paced environments, communicate with precision, and take ownership of outcomes, this role is for you.
Key Responsibilities
Own and manage the COO's inbox with zero drop-off in responsiveness
Prioritize, triage, and ensure timely follow-up on all communications
Draft and send communications in the COO's voiceclear, concise, and direct
Maintain organization, visibility, and continuity across conversations
Track all action items from meetings, initiatives, and leadership discussions
Assign ownership and establish clear deadlines
Drive completion through consistent, proactive follow-up
Own and optimize the COO's calendar to align with strategic priorities
Protect focus time and eliminate unnecessary distractions
Ensure time is allocated to highest-impact activities
Build agendas and prepare briefing materials
Capture key decisions and action items in real time
Ensure immediate post-meeting follow-up and accountability
Maintain trackers for key priorities, initiatives, and critical issues
Provide real-time updates on progress, risks, and blockers
Create clarity and transparency across the organization
Support execution of high-priority company initiatives
Coordinate cross-functionally to ensure alignment and progress
Manage travel planning and logistics with precision and efficiency
What We're Looking For
Exceptionally organized with strong attention to detail
Clear, confident communicatorwritten and verbal
High sense of urgency and ownership
Comfortable operating with and influencing senior leadership
Proactive, accountable, and solutions-oriented
Thrives in fast-paced, high-expectation environments
What Success Looks Like
No dropped follow-ups or missed details
Meetings consistently lead to execution and outcomes
Priorities are clear, visible, and advancing
Communication is timely, direct, and effective
The COOand the businessmoves faster and more efficiently
This is not an assistant role. This is a high-impact operator role designed to increase execution velocity across the company by enabling the COO to operate at full capacity.