Insurance Authorization & Scheduling Specialist - Hospital - Tulsa
Muscogee (Creek) Nation Department of Health, Tulsa, OK, United States
Insurance Authorization & Scheduling Specialist - Hospital - Tulsa
Job Category: Patient Access Requisition Number: INSUR001408
Posted: April 9, 2026
Full-Time
On-site
Council Oak Comprehensive Healthcare (Tulsa) 10109 E 79th St Tulsa, OK 74133, USA
Description
MINIMUM QUALIFICATIONS
Education A High School Diploma or GED equivalent is required. Completion of a program or training in Medical Office Technology or a related field is preferred.
Experience A minimum of one (1) year relevant experience is preferred.
Licenses & Certification
Knowledge & Skills
Knowledge of general medical terminology and of the terminology used in the process of billing for medical services.
Knowledge of Electronic Health Record (EHR) system and the ability to correctly enter data into the EHR.
Knowledge of patient scheduling and registration procedures in an ambulatory and non-ambulatory clinic.
Ability to maintain strict confidentiality with regard to patient health information.
Skill in utilizing a personal computer and its applications in a Windows environment and the ability to organize, file and retrieve information.
Ability to communicate courteously and effectively with patients and their families, Department of Health staff and the general public for the purpose of supplying or obtaining information.
Knowledge of third party and other numerous alternate resources used in the billing of medical services.
Ability to maintain a professional demeanor.
Job Summary
The purpose of this position is to perform clerical duties and obtain authorization of services prior to procedure and schedule services as ordered. Incumbent interviews patient or patient's representatives to obtain pertinent data and information for insurance and billing purposes, updating records, data entry, etc.
Work Environment
Work is performed in an ambulatory health care setting. Risk of exposure to infectious disease does exist.
Physical Demands
Performance of duties requires being seated for long periods of time, entering data and requires the demands of normal office setting.
Essential Functions
Works with insurance companies to obtain necessary prior authorizations as required for services provided.
Maintains a high level of understanding of insurance companies and authorization/referral requirements.
Ensure insurance carrier documentation requirements are met, documented and scanned in patient medical chart as required.
Maintains an approachable and appropriate attitude when interacting with all levels of personnel in a rapidly changing environment.
Interview incoming patients or representatives to include necessary information for obtaining prior authorization for services provided, scheduling, admission or registration.
Explains necessary hospital rules and regulation to incoming patients.
Answers daily inquiries of patients and public in person or via telephone regarding registration procedures, hospital regulations and services. When necessary, refers inquirers to appropriate personnel or department elsewhere in the hospital.
Responsible for scheduling patient appointments and keeping open communication between all parties involved.
Responsible for completing job duties in a timely manner and ensure material is correct and accurate. Completes routine tasks as required and consult the Insurance Authorization and Scheduling Team Lead for guidance in processing tasks.
Regular attendance is required.
Performs other duties as required.
Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Job Category: Patient Access Requisition Number: INSUR001408
Posted: April 9, 2026
Full-Time
On-site
Council Oak Comprehensive Healthcare (Tulsa) 10109 E 79th St Tulsa, OK 74133, USA
Description
MINIMUM QUALIFICATIONS
Education A High School Diploma or GED equivalent is required. Completion of a program or training in Medical Office Technology or a related field is preferred.
Experience A minimum of one (1) year relevant experience is preferred.
Licenses & Certification
Knowledge & Skills
Knowledge of general medical terminology and of the terminology used in the process of billing for medical services.
Knowledge of Electronic Health Record (EHR) system and the ability to correctly enter data into the EHR.
Knowledge of patient scheduling and registration procedures in an ambulatory and non-ambulatory clinic.
Ability to maintain strict confidentiality with regard to patient health information.
Skill in utilizing a personal computer and its applications in a Windows environment and the ability to organize, file and retrieve information.
Ability to communicate courteously and effectively with patients and their families, Department of Health staff and the general public for the purpose of supplying or obtaining information.
Knowledge of third party and other numerous alternate resources used in the billing of medical services.
Ability to maintain a professional demeanor.
Job Summary
The purpose of this position is to perform clerical duties and obtain authorization of services prior to procedure and schedule services as ordered. Incumbent interviews patient or patient's representatives to obtain pertinent data and information for insurance and billing purposes, updating records, data entry, etc.
Work Environment
Work is performed in an ambulatory health care setting. Risk of exposure to infectious disease does exist.
Physical Demands
Performance of duties requires being seated for long periods of time, entering data and requires the demands of normal office setting.
Essential Functions
Works with insurance companies to obtain necessary prior authorizations as required for services provided.
Maintains a high level of understanding of insurance companies and authorization/referral requirements.
Ensure insurance carrier documentation requirements are met, documented and scanned in patient medical chart as required.
Maintains an approachable and appropriate attitude when interacting with all levels of personnel in a rapidly changing environment.
Interview incoming patients or representatives to include necessary information for obtaining prior authorization for services provided, scheduling, admission or registration.
Explains necessary hospital rules and regulation to incoming patients.
Answers daily inquiries of patients and public in person or via telephone regarding registration procedures, hospital regulations and services. When necessary, refers inquirers to appropriate personnel or department elsewhere in the hospital.
Responsible for scheduling patient appointments and keeping open communication between all parties involved.
Responsible for completing job duties in a timely manner and ensure material is correct and accurate. Completes routine tasks as required and consult the Insurance Authorization and Scheduling Team Lead for guidance in processing tasks.
Regular attendance is required.
Performs other duties as required.
Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.