Administrative Services Analyst I/II - Contracts Administration
County of Riverside, California, MO, United States
The County of Riverside's University Health System - Behavioral Health department seeks an Administrative Services Analyst I/II to join their Contracts Administration team located in Riverside. Under direction, the incumbent will be responsible for developing, amending, tracking, and monitoring behavioral health contracts, including Memoranda of Understanding (MOUs), contract renewals, and competitive procurements.
Duties include drafting and assembling contract documents, coordinating internal and external approvals, collaborating closely with program staff, and ensuring compliance with state and federal funding requirements. Experience supporting or administering contracts within the behavioral health field is strongly preferred.
Additional responsibilities include managing contract documentation within SharePoint, coordinating daily with internal departments and external vendors, and ensuring the timely routing of contract items for Board of Supervisors approval. The position will also backfill critical workloads within the Contracts Administration Unit, playing a key role in maintaining operational continuity and ensuring uninterrupted behavioral health services.
The most competitive candidate will demonstrate the ability to work independently within established workflows, manage competing priorities with minimal oversight, and possess a working knowledge of public-sector procurement processes. The ideal candidate will also have professional experience and/or familiarity with SharePoint, Adobe, Access, contract lifecycle management, and state and federal funding streams. Knowledge of Board of Supervisors approval processes and associated documentation is highly desirable.
Administrative Services Analyst I Responsibilities
Conduct studies of operational, service and programmatic activities including workflow, organizational structure, operating procedures, space utilization, facilities management, equipment usage, and staffing patterns; develop reports and recommendations for appropriate action based on the analysis of collected data.
Assist in the preparation of budgets and performs cost/benefit analysis of specific programs; review financial data on an on-going basis to ensure conformance with established guidelines.
Monitor adherence to contract terms.
Develop written procedures to clarify or describe standard practices; design or improve forms to expedite procedures; coordinate the publication and dissemination of procedures; review present and pending legislation to determine effect on departmental operations and programs.
May assist in the preparation of grant applications; participate in various meetings and present and/or gather data to assist management in making administrative and operational decisions; prepare a variety of records, reports, and correspondence.
May direct, train, assign, and evaluate subordinate clerical and technical personnel in the performance of routine tasks.
Administrative Services Analyst II Responsibilities
Plan, coordinate and conduct studies of administrative, operational facilities management activities including fiscal operations, budget preparation and control, equipment usage, staffing patterns, workflow and space utilization.
Develop reports and recommendations for appropriate action based on the analysis of gathered data.
Prepare or assist in the preparation and/or review of budgets by analyzing need for budget items requested to determine whether or not items are justifiable, based on program objectives and priorities; review financial data on an on-going basis to ensure conformance with established guidelines; examine and make recommendations for the transfer of funds.
Recommend and establish contract forms and procedures; monitor adherence to contract terms.
Research availability and applicability of grant funding; research methods necessary for specific grant proposals; recommend and monitor procedures for grant implementation.
Develop and recommend policies and procedures; write procedures to clarify or describe standard practices; design or improve forms to expedite procedures.
Coordinate publication and dissemination of procedures; review present and pending legislation to determine effect on departmental operations and programs.
Participate in various meetings and present and/or gather data to assist management in making administrative and operational decisions.
May direct, train, assign, and evaluate subordinate clerical and technical personnel in the performance of standard tasks.
Qualifications
Option I (Education)
- Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field. (Qualifying experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)
Option II (Experience)
- Four years of paraprofessional experience in an administrative capacity.
Option III (Experience)
- One year as an Administrative Services Assistant with the County of Riverside.
All options: Knowledge of principles of administration, organization and management necessary to analyze and evaluate operations, services and programs; principles and practices of fiscal management and/or budgetary control and/or contract monitoring.
All options: Ability to collect and evaluate data; draw conclusions and formulate recommendations and project consequences of recommendations; monitor expenditures; interpret legislative and administrative mandates and regulations; establish and maintain effective working relationships; communicate effectively in written and verbal form.
Administrative Services Analyst II Qualifications
Option I (Education)
- Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field. (Administrative, paraprofessional or technical experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)
Option I (Experience)
- One year of professional experience in an administrative capacity.
Option II (Education)
Option II (Experience)
Option III (Experience)
All options: Knowledge of principles of administration, organization and management necessary to analyze and evaluate operations, services and programs; principles and practices of fiscal management and/or budgetary control; grantsmanship; basic elements of supervision; and/or contract monitoring.
All options: Ability to collect and evaluate data; draw conclusions and formulate recommendations; monitor expenditures and maintain fiscal control; develop and write grant applications; interpret legislative and administrative mandates and regulations; plan, organize and supervise the work of subordinate clerical or technical staff; establish and maintain effective working relationships; communicate effectively in written and verbal form.
Other Requirements
License: Possession of a valid California Driver's License may be required.
Salary Range
Administrative Services Analyst I: $28,475.50 - $37,775.30
Administrative Services Analyst II: $34,577.00 - $45,897.10
Work schedule
9/80 Monday – Friday, start time 7:30am or 8:00am with every other Friday off.
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Duties include drafting and assembling contract documents, coordinating internal and external approvals, collaborating closely with program staff, and ensuring compliance with state and federal funding requirements. Experience supporting or administering contracts within the behavioral health field is strongly preferred.
Additional responsibilities include managing contract documentation within SharePoint, coordinating daily with internal departments and external vendors, and ensuring the timely routing of contract items for Board of Supervisors approval. The position will also backfill critical workloads within the Contracts Administration Unit, playing a key role in maintaining operational continuity and ensuring uninterrupted behavioral health services.
The most competitive candidate will demonstrate the ability to work independently within established workflows, manage competing priorities with minimal oversight, and possess a working knowledge of public-sector procurement processes. The ideal candidate will also have professional experience and/or familiarity with SharePoint, Adobe, Access, contract lifecycle management, and state and federal funding streams. Knowledge of Board of Supervisors approval processes and associated documentation is highly desirable.
Administrative Services Analyst I Responsibilities
Conduct studies of operational, service and programmatic activities including workflow, organizational structure, operating procedures, space utilization, facilities management, equipment usage, and staffing patterns; develop reports and recommendations for appropriate action based on the analysis of collected data.
Assist in the preparation of budgets and performs cost/benefit analysis of specific programs; review financial data on an on-going basis to ensure conformance with established guidelines.
Monitor adherence to contract terms.
Develop written procedures to clarify or describe standard practices; design or improve forms to expedite procedures; coordinate the publication and dissemination of procedures; review present and pending legislation to determine effect on departmental operations and programs.
May assist in the preparation of grant applications; participate in various meetings and present and/or gather data to assist management in making administrative and operational decisions; prepare a variety of records, reports, and correspondence.
May direct, train, assign, and evaluate subordinate clerical and technical personnel in the performance of routine tasks.
Administrative Services Analyst II Responsibilities
Plan, coordinate and conduct studies of administrative, operational facilities management activities including fiscal operations, budget preparation and control, equipment usage, staffing patterns, workflow and space utilization.
Develop reports and recommendations for appropriate action based on the analysis of gathered data.
Prepare or assist in the preparation and/or review of budgets by analyzing need for budget items requested to determine whether or not items are justifiable, based on program objectives and priorities; review financial data on an on-going basis to ensure conformance with established guidelines; examine and make recommendations for the transfer of funds.
Recommend and establish contract forms and procedures; monitor adherence to contract terms.
Research availability and applicability of grant funding; research methods necessary for specific grant proposals; recommend and monitor procedures for grant implementation.
Develop and recommend policies and procedures; write procedures to clarify or describe standard practices; design or improve forms to expedite procedures.
Coordinate publication and dissemination of procedures; review present and pending legislation to determine effect on departmental operations and programs.
Participate in various meetings and present and/or gather data to assist management in making administrative and operational decisions.
May direct, train, assign, and evaluate subordinate clerical and technical personnel in the performance of standard tasks.
Qualifications
Option I (Education)
- Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field. (Qualifying experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)
Option II (Experience)
- Four years of paraprofessional experience in an administrative capacity.
Option III (Experience)
- One year as an Administrative Services Assistant with the County of Riverside.
All options: Knowledge of principles of administration, organization and management necessary to analyze and evaluate operations, services and programs; principles and practices of fiscal management and/or budgetary control and/or contract monitoring.
All options: Ability to collect and evaluate data; draw conclusions and formulate recommendations and project consequences of recommendations; monitor expenditures; interpret legislative and administrative mandates and regulations; establish and maintain effective working relationships; communicate effectively in written and verbal form.
Administrative Services Analyst II Qualifications
Option I (Education)
- Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field. (Administrative, paraprofessional or technical experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)
Option I (Experience)
- One year of professional experience in an administrative capacity.
Option II (Education)
Option II (Experience)
Option III (Experience)
All options: Knowledge of principles of administration, organization and management necessary to analyze and evaluate operations, services and programs; principles and practices of fiscal management and/or budgetary control; grantsmanship; basic elements of supervision; and/or contract monitoring.
All options: Ability to collect and evaluate data; draw conclusions and formulate recommendations; monitor expenditures and maintain fiscal control; develop and write grant applications; interpret legislative and administrative mandates and regulations; plan, organize and supervise the work of subordinate clerical or technical staff; establish and maintain effective working relationships; communicate effectively in written and verbal form.
Other Requirements
License: Possession of a valid California Driver's License may be required.
Salary Range
Administrative Services Analyst I: $28,475.50 - $37,775.30
Administrative Services Analyst II: $34,577.00 - $45,897.10
Work schedule
9/80 Monday – Friday, start time 7:30am or 8:00am with every other Friday off.
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