RFP Specialist
The Gettys Group, Chicago, IL, United States
What You’ll Do
Lead the RFP Process
Own the full RFP lifecycle from receipt through submission across multiple pursuits
Review and interpret RFP requirements, deadlines, and evaluation criteria
Partner with BD leadership on Go/No-Go decisions and pursuit strategy
Track and maintain pursuit data to support reporting, performance analysis, and future business development strategy
Manage pursuit workflows, ensuring deadlines are met and deliverables are aligned
Act as a central point of coordination—keeping teams focused, accountable, and moving forward
Develop High-Quality Proposals
Create polished, client-facing proposals that reflect Gettys’ brand and storytelling
Collaborate with design and branding teams to elevate visual and narrative quality
Support the coordination and strategic presentation of fees across all groups
Ensure all submissions are accurate, complete, and compliant with RFP requirements
Support development of final decks, image books, and presentation materials
Work cross-functionally with Interior Design, Branding, Procurement, and BD teams
Gather and synthesize inputs from multiple stakeholders into cohesive responses
Serve as a resource for locating and organizing proposal materials and past work
Ensure accurate and consistent project data for BD and Finance
Support Business Development & Marketing
Assist with client presentations, pitch decks, and sales materials
Contribute to case studies, project narratives, and marketing content
Help maintain and evolve sales tools, templates, and brand standards
Support ad hoc BD and marketing initiatives as needed
Manage Content & Resources
Maintain proposal templates, content libraries, and image assets
Ensure materials are current, organized, and easily accessible
Partner with teams to continuously improve content quality and consistency
Drive Process Excellence
Identify opportunities to improve RFP workflows and efficiency
Establish best practices for proposal development across the firm
Ensure consistency in formatting, messaging, and brand standards
Balance multiple deadlines with a high level of accuracy and attention to detail
What You Bring
Bachelor’s degree or equivalent experience
1+ year of experience in RFPs, proposals, or related work (design, architecture, hospitality, procurement, or similar industries preferred)
Strong writing, editing, and proofreading skills with exceptional attention to detail
Highly organized with the ability to manage multiple deadlines simultaneously
Proficiency in Microsoft Office (PowerPoint and Excel required)
Experience with Adobe Creative Suite, InDesign, or Figma is a plus
Familiarity with design drawings, specifications, or procurement processes is a plus
Strong communication and collaboration skills across diverse teams
Strategic thinker who can translate ideas into compelling, client-ready materials
Proactive, resourceful, and comfortable working in a fast-moving environment
Why Gettys
At Gettys, we believe in the power of design to create meaningful experiences. This role sits at the intersection of strategy, storytelling, and execution—helping us bring our best ideas forward to clients in a thoughtful and impactful way.
You’ll be part of a collaborative, creative environment where your work directly contributes to winning new business and shaping the future of hospitality design.
#J-18808-Ljbffr
Lead the RFP Process
Own the full RFP lifecycle from receipt through submission across multiple pursuits
Review and interpret RFP requirements, deadlines, and evaluation criteria
Partner with BD leadership on Go/No-Go decisions and pursuit strategy
Track and maintain pursuit data to support reporting, performance analysis, and future business development strategy
Manage pursuit workflows, ensuring deadlines are met and deliverables are aligned
Act as a central point of coordination—keeping teams focused, accountable, and moving forward
Develop High-Quality Proposals
Create polished, client-facing proposals that reflect Gettys’ brand and storytelling
Collaborate with design and branding teams to elevate visual and narrative quality
Support the coordination and strategic presentation of fees across all groups
Ensure all submissions are accurate, complete, and compliant with RFP requirements
Support development of final decks, image books, and presentation materials
Work cross-functionally with Interior Design, Branding, Procurement, and BD teams
Gather and synthesize inputs from multiple stakeholders into cohesive responses
Serve as a resource for locating and organizing proposal materials and past work
Ensure accurate and consistent project data for BD and Finance
Support Business Development & Marketing
Assist with client presentations, pitch decks, and sales materials
Contribute to case studies, project narratives, and marketing content
Help maintain and evolve sales tools, templates, and brand standards
Support ad hoc BD and marketing initiatives as needed
Manage Content & Resources
Maintain proposal templates, content libraries, and image assets
Ensure materials are current, organized, and easily accessible
Partner with teams to continuously improve content quality and consistency
Drive Process Excellence
Identify opportunities to improve RFP workflows and efficiency
Establish best practices for proposal development across the firm
Ensure consistency in formatting, messaging, and brand standards
Balance multiple deadlines with a high level of accuracy and attention to detail
What You Bring
Bachelor’s degree or equivalent experience
1+ year of experience in RFPs, proposals, or related work (design, architecture, hospitality, procurement, or similar industries preferred)
Strong writing, editing, and proofreading skills with exceptional attention to detail
Highly organized with the ability to manage multiple deadlines simultaneously
Proficiency in Microsoft Office (PowerPoint and Excel required)
Experience with Adobe Creative Suite, InDesign, or Figma is a plus
Familiarity with design drawings, specifications, or procurement processes is a plus
Strong communication and collaboration skills across diverse teams
Strategic thinker who can translate ideas into compelling, client-ready materials
Proactive, resourceful, and comfortable working in a fast-moving environment
Why Gettys
At Gettys, we believe in the power of design to create meaningful experiences. This role sits at the intersection of strategy, storytelling, and execution—helping us bring our best ideas forward to clients in a thoughtful and impactful way.
You’ll be part of a collaborative, creative environment where your work directly contributes to winning new business and shaping the future of hospitality design.
#J-18808-Ljbffr