Office Assistant
Acquire4Hire, Springfield, IL, United States
Summary
Clerical duties within the office may include a combination of answering telephones, bookkeeping, typing or word processing, office machine operation, and filing. Requires knowledge of office systems and procedures.
Responsibilities
Collect, count and disburse money, do basic bookkeeping and complete banking transactions.
Communicate with customers, employees and other individuals to answer questions, disseminate or explain information, take orders and address complaints.
Answer telephones, direct calls and take messages.
Compile, copy, sort and file records of office activities, business transactions and other activities.
Complete and mail bills, contracts, policies, invoices or checks.
Operate office machines such as photocopiers, scanners, facsimile machines, voice‑mail systems and personal computers.
Compute, record and proofread data and other information such as records or reports.
Maintain and update filing, inventory, mailing and database systems, either manually or using a computer.
Open, sort and route incoming mail, answer correspondence and prepare outgoing mail.
Review files, records and other documents to obtain information to respond to requests.
Deliver messages and run errands.
Inventory and order materials, supplies and services.
Complete work schedules, manage calendars and arrange appointments.
Process and prepare documents such as business or government forms and expense reports.
Monitor and direct the work of lower‑level clerks.
Type, format, proofread and edit correspondence and other documents from notes or dictating machines using computers or typewriters.
Count, weigh, measure or organise materials.
Train other staff members to perform work activities such as using computer applications.
Prepare meeting agendas, attend meetings and record and transcribe minutes.
Troubleshoot problems involving office equipment such as computer hardware and software.
Requirements
Prepare cash for deposit or disbursement.
Execute sales or other financial transactions.
Collect deposits, payments or fees.
Confer with coworkers to coordinate work activities.
Respond to customer problems or complaints.
Answer telephones to direct calls or provide information.
Compile data or documentation.
File documents or records.
Send information, materials or documentation.
Operate office equipment.
Check data for recording errors.
Proofread documents, records or other files to ensure accuracy.
Maintain inventory records.
Sort mail.
Distribute incoming mail.
Search files, databases or reference materials to obtain needed information.
Provide information to coworkers.
Monitor inventories of products or materials.
Schedule appointments.
Prepare employee work schedules.
Prepare documentation for contracts, transactions or regulatory compliance.
Supervise clerical or administrative personnel.
Training personnel.
Transcribe spoken or written information.
Record information from meetings or other formal proceedings.
Maintain office equipment in proper operating condition.
Make travel, accommodations or entertainment arrangements for others.
Nice to Have
Adobe Acrobat
Adobe InDesign
The Raiser's Edge
Blackboard
Data entry software
FileMaker Pro
IBM Notes
Intuit QuickBooks
LexisNexis
Medical condition coding software
Medical procedure coding software
MEDITECH software
Microsoft Access
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
Microsoft Publisher
Oracle JD Edwards EnterpriseOne
Oracle PeopleSoft
Sage 50 Accounting
SAP
Yardi
10‑key calculators
Alpha Software Alpha Five
Appointment scheduling software
Billing software
Bookkeeping software
Computer laser printers
Computer terminals
Data input scanners
Desktop computers
Dictation equipment
Digital duplicating machines
Electric typewriters
Electronic Data Interchange (EDI) systems
Filing system software
Google Docs
IBM Check Processing Control System (CPSC)
Laptop computers
Laser facsimile machines
Letter folding machines
Mavenlink
Microsoft Office
Microsoft Windows
Microsoft Word
Multi‑line telephone systems
Personal computers
Photocopiers
Photocopying equipment
Postage machines
Propertyware
Records management software
Salesforce CRM
Scanners
Spreadsheet software
St. Paul Travelers e‑CARMA
Switchboards
Transcription system software
Typewriters
Voice mail systems
Web browser software
Word processing software
#J-18808-Ljbffr
Clerical duties within the office may include a combination of answering telephones, bookkeeping, typing or word processing, office machine operation, and filing. Requires knowledge of office systems and procedures.
Responsibilities
Collect, count and disburse money, do basic bookkeeping and complete banking transactions.
Communicate with customers, employees and other individuals to answer questions, disseminate or explain information, take orders and address complaints.
Answer telephones, direct calls and take messages.
Compile, copy, sort and file records of office activities, business transactions and other activities.
Complete and mail bills, contracts, policies, invoices or checks.
Operate office machines such as photocopiers, scanners, facsimile machines, voice‑mail systems and personal computers.
Compute, record and proofread data and other information such as records or reports.
Maintain and update filing, inventory, mailing and database systems, either manually or using a computer.
Open, sort and route incoming mail, answer correspondence and prepare outgoing mail.
Review files, records and other documents to obtain information to respond to requests.
Deliver messages and run errands.
Inventory and order materials, supplies and services.
Complete work schedules, manage calendars and arrange appointments.
Process and prepare documents such as business or government forms and expense reports.
Monitor and direct the work of lower‑level clerks.
Type, format, proofread and edit correspondence and other documents from notes or dictating machines using computers or typewriters.
Count, weigh, measure or organise materials.
Train other staff members to perform work activities such as using computer applications.
Prepare meeting agendas, attend meetings and record and transcribe minutes.
Troubleshoot problems involving office equipment such as computer hardware and software.
Requirements
Prepare cash for deposit or disbursement.
Execute sales or other financial transactions.
Collect deposits, payments or fees.
Confer with coworkers to coordinate work activities.
Respond to customer problems or complaints.
Answer telephones to direct calls or provide information.
Compile data or documentation.
File documents or records.
Send information, materials or documentation.
Operate office equipment.
Check data for recording errors.
Proofread documents, records or other files to ensure accuracy.
Maintain inventory records.
Sort mail.
Distribute incoming mail.
Search files, databases or reference materials to obtain needed information.
Provide information to coworkers.
Monitor inventories of products or materials.
Schedule appointments.
Prepare employee work schedules.
Prepare documentation for contracts, transactions or regulatory compliance.
Supervise clerical or administrative personnel.
Training personnel.
Transcribe spoken or written information.
Record information from meetings or other formal proceedings.
Maintain office equipment in proper operating condition.
Make travel, accommodations or entertainment arrangements for others.
Nice to Have
Adobe Acrobat
Adobe InDesign
The Raiser's Edge
Blackboard
Data entry software
FileMaker Pro
IBM Notes
Intuit QuickBooks
LexisNexis
Medical condition coding software
Medical procedure coding software
MEDITECH software
Microsoft Access
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
Microsoft Publisher
Oracle JD Edwards EnterpriseOne
Oracle PeopleSoft
Sage 50 Accounting
SAP
Yardi
10‑key calculators
Alpha Software Alpha Five
Appointment scheduling software
Billing software
Bookkeeping software
Computer laser printers
Computer terminals
Data input scanners
Desktop computers
Dictation equipment
Digital duplicating machines
Electric typewriters
Electronic Data Interchange (EDI) systems
Filing system software
Google Docs
IBM Check Processing Control System (CPSC)
Laptop computers
Laser facsimile machines
Letter folding machines
Mavenlink
Microsoft Office
Microsoft Windows
Microsoft Word
Multi‑line telephone systems
Personal computers
Photocopiers
Photocopying equipment
Postage machines
Propertyware
Records management software
Salesforce CRM
Scanners
Spreadsheet software
St. Paul Travelers e‑CARMA
Switchboards
Transcription system software
Typewriters
Voice mail systems
Web browser software
Word processing software
#J-18808-Ljbffr