Temporary Administrative Support 6-month POOL (BBC)
Florida International University - Board of Trustees, Miami, FL, United States
Job Summary
FIU has Administrative positions that may become available in the future within one of the University departments on the Biscayne Bay Campus, FIU @ I-75, Metropolitan Center, or any other satellite campuses on a short-term, temporary basis (no more than 6 months or less). The candidate will support the temporary staffing needs of the units performing a wide variety of administrative support functions as applicable to assigned programs.
Responsibilities
Provides clerical and administrative support to an office/department/center. Assists with the day to day operational activities of the office/department/center.
Performs front desk duties such as answers and routes telephone calls, handles customer inquiries, and redirects, as necessary.
Resolves routine problems using pre-existing guidelines and procedures.
Performs general routine clerical tasks, such as preparing routine documents, basic correspondence from templates, or existing form letters.
Schedules appointments and meetings. Assists with travel arrangements.
Assists with basic event operations, as needed.
Sorts and distributes mail.
Maintains inventory of office supplies.
Maintains and updates basic databases.
Desired Qualifications
Ability to work in a team setting.
Proficiency with Microsoft Office Suites.
Ability to take direction and work independently as needed.
Ability to maintain confidentiality when dealing with highly sensitive information.
Additional experience, education and/or related certification and licensure may also be required from each department.
Minimum Qualifications
Dependent on the specific position, it may require a High School Diploma or GED, Bachelor’s degree, Master’s degree, or Doctoral degree and a specific number of years of experience and/or certifications.
Job Category
Temporary
Work Schedule
General University hours are Monday through Friday, 8:30 AM - 5:00 PM, however may vary depending on department needs.
Advertised Salary
Dependent on the pay range for the specific position.
Pre-Employment Requirements
Criminal Background Check
Other pre-employment check may apply depending on specific job duties.
For more information, please reference Background Check Requirement Policy #1710.257.
Temporary Disclosure
As a temporary employee, you will not be eligible to participate in all employee benefit programs (e.g., paid leave, retirement, or tuition reimbursement).
Under the Patient Protection and Affordable Care Act (PPACA), a temporary employee who works on average 30 hours or more per week may be eligible to enroll in health care benefits. As a temporary employee, you are also eligible to enroll in supplemental plans (e.g. dental, vision) which requires full payment on your part.
Upon completing an assignment, employees may apply for a position on FIU Careers.
Equal Opportunity Statement
FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affinitive Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status.
Reasonable Accommodation Statement
Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at 305-348-2785 or accommodations@fiu.edu. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven business days prior to the event or at the earliest possible opportunity.
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FIU has Administrative positions that may become available in the future within one of the University departments on the Biscayne Bay Campus, FIU @ I-75, Metropolitan Center, or any other satellite campuses on a short-term, temporary basis (no more than 6 months or less). The candidate will support the temporary staffing needs of the units performing a wide variety of administrative support functions as applicable to assigned programs.
Responsibilities
Provides clerical and administrative support to an office/department/center. Assists with the day to day operational activities of the office/department/center.
Performs front desk duties such as answers and routes telephone calls, handles customer inquiries, and redirects, as necessary.
Resolves routine problems using pre-existing guidelines and procedures.
Performs general routine clerical tasks, such as preparing routine documents, basic correspondence from templates, or existing form letters.
Schedules appointments and meetings. Assists with travel arrangements.
Assists with basic event operations, as needed.
Sorts and distributes mail.
Maintains inventory of office supplies.
Maintains and updates basic databases.
Desired Qualifications
Ability to work in a team setting.
Proficiency with Microsoft Office Suites.
Ability to take direction and work independently as needed.
Ability to maintain confidentiality when dealing with highly sensitive information.
Additional experience, education and/or related certification and licensure may also be required from each department.
Minimum Qualifications
Dependent on the specific position, it may require a High School Diploma or GED, Bachelor’s degree, Master’s degree, or Doctoral degree and a specific number of years of experience and/or certifications.
Job Category
Temporary
Work Schedule
General University hours are Monday through Friday, 8:30 AM - 5:00 PM, however may vary depending on department needs.
Advertised Salary
Dependent on the pay range for the specific position.
Pre-Employment Requirements
Criminal Background Check
Other pre-employment check may apply depending on specific job duties.
For more information, please reference Background Check Requirement Policy #1710.257.
Temporary Disclosure
As a temporary employee, you will not be eligible to participate in all employee benefit programs (e.g., paid leave, retirement, or tuition reimbursement).
Under the Patient Protection and Affordable Care Act (PPACA), a temporary employee who works on average 30 hours or more per week may be eligible to enroll in health care benefits. As a temporary employee, you are also eligible to enroll in supplemental plans (e.g. dental, vision) which requires full payment on your part.
Upon completing an assignment, employees may apply for a position on FIU Careers.
Equal Opportunity Statement
FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affinitive Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status.
Reasonable Accommodation Statement
Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at 305-348-2785 or accommodations@fiu.edu. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven business days prior to the event or at the earliest possible opportunity.
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