Legal Secretary
City of Aurora, Aurora, CO, United States
Job Location
14999 E Alameda Pkwy Aurora, Colorado 80012-1563.
Benefits
Make a difference in the lives of real people every day
Diverse community
Competitive total compensation package
Well-Funded General Employees Retirement Plan
Light rail station minutes away
On-site fitness center and overall employee well-being programs Internal educational programs to assist with career advancement
Access to innovation workspaces
Overview Of Position / Department
The
Legal Secretary
performs routine secretarial duties related to the preparation and processing of legal documents for the Criminal or Civil Justice Division of the City Attorney’s Office.
Primary Duties & Responsibilities
Types a variety of legal documents, including correspondence, memoranda, legal pleadings, briefs, forms, motions, and reports
Performs data entry on a Linux Environment/Computer System
Gathers data and creates statistical reports
Initiates, develops, maintains, and closes legal case filings
Utilizes Colorado Bureau of Investigations software (NCIC/CCIC & DMV searches)
Orders and obtains various legal case-related documents for Attorneys
Processes legal case paperwork from incarcerated defendants, warrants, State Motor Vehicle, CCIC/NCIC, process servers, and court personnel
Files legal documents and correspondence
Communicates by telephone, Microsoft Teams, or e-mail with Defense Attorneys, the public, court/law enforcement personnel, other agencies, and officials
Prepares and processes dockets, witness lists, personal service, and subpoenas
Requests police body‑worn cameras, various forms of digital evidence, and police property for case preparation
Prepares and/or cancels WRITS for in‑custody Defendant transports and requests interpreter services for future court settings
Maintains legal library and electronic records
Works with electronic case management and e‑discovery systems
Performs additional duties as assigned
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.
Minimum Qualifications & Working Conditions
An equivalent combination of education, training, and experience that demonstrates required knowledge, skills, and abilities may be considered.
Education
High school diploma or equivalent (GED)
Experience
At least three (3) years of related technical and administrative support experience.
Experience in a legal office preferred.
Knowledge
General office procedures.
Legal terminology.
Legal forms.
Personal computers, including related word processing software applications.
Skills
Strong interpersonal and leadership skills.
Typing at a minimum rate of 50 net words per minute.
The use of personal computers, including related word processing software.
Intermediate skills in Microsoft Excel.
Abilities
Establish and maintain effective working relationships with Attorneys, court personnel, employees, citizens, and elected officials.
Multi‑tasking ability to effectively manage multiple projects with deadlines.
Communicate effectively both verbally and in writing.
Handle sensitive situations with tact and diplomacy.
Prioritize work.
Working Conditions
Essential Personnel
When a local announcement of emergency or disaster is declared by the city, all City of Aurora employees may be required to work as essential personnel.
Physical Demands
Light physical work lifting 20 pounds at a time, with frequent lifting or carrying of objects weighing up to 10 pounds with or without assistance.
Occasional walking and standing.
Frequent hand/eye coordination to operate the computer keyboard and office equipment.
Vision sufficient to read computer screens, reports, and related department documents.
Dexterity to operate computer keyboards and other related office equipment.
Endurance sufficient to sit and work at a computer for extended periods of time.
Frequent speech communication and hearing to maintain communication with employees and citizens.
Work Environment
Works primarily in a clean, comfortable office environment.
Equipment Used
Frequently uses standard office equipment, including computers, calculators, multi‑line telephones, copiers, and fax machines.
Frequently answers the telephone.
This position may require the incumbent to use personal equipment (e.g., vehicle, cell phone, tools, etc.) in the course of their employment.
The city of Aurora will implement furlough days (unpaid days off) for most employees in 2026. The scheduled furlough dates are January 16, April 10, July 2, and December 24.
For Veterans preference:
Please show all of your employment history, including military service and related documentation (DD214) on the application.
The City of Aurora is an equal opportunity employer. We are required by state and federal agencies to keep certain statistical records on applicants. It will not be used in any way to discriminate against you because of your sex, race, age, sexual orientation, creed, national origin, disability or military status, gender identity, unless related to a bona fide occupational qualification as defined by the Colorado Civil Rights Commission and the Equal Opportunity Commission.
Despite the changes in Colorado law, the City of Aurora maintains a drug‑free workplace. A positive test of marijuana is grounds for disqualification and ineligibility for employment with the city for one year or termination once hired.
As a condition of employment, all applicants selected for employment with the City of Aurora must undergo a thorough criminal background check. Applicants selected for safety‑sensitive positions are required to complete and pass a drug screening as a condition of employment. Safety sensitive positions include Civil Service positions within Police and Fire Departments and positions where their job responsibilities have direct and substantial responsibility that would impact the health and safety of others. Employment references will be conducted on finalists for City of Aurora vacancies.
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14999 E Alameda Pkwy Aurora, Colorado 80012-1563.
Benefits
Make a difference in the lives of real people every day
Diverse community
Competitive total compensation package
Well-Funded General Employees Retirement Plan
Light rail station minutes away
On-site fitness center and overall employee well-being programs Internal educational programs to assist with career advancement
Access to innovation workspaces
Overview Of Position / Department
The
Legal Secretary
performs routine secretarial duties related to the preparation and processing of legal documents for the Criminal or Civil Justice Division of the City Attorney’s Office.
Primary Duties & Responsibilities
Types a variety of legal documents, including correspondence, memoranda, legal pleadings, briefs, forms, motions, and reports
Performs data entry on a Linux Environment/Computer System
Gathers data and creates statistical reports
Initiates, develops, maintains, and closes legal case filings
Utilizes Colorado Bureau of Investigations software (NCIC/CCIC & DMV searches)
Orders and obtains various legal case-related documents for Attorneys
Processes legal case paperwork from incarcerated defendants, warrants, State Motor Vehicle, CCIC/NCIC, process servers, and court personnel
Files legal documents and correspondence
Communicates by telephone, Microsoft Teams, or e-mail with Defense Attorneys, the public, court/law enforcement personnel, other agencies, and officials
Prepares and processes dockets, witness lists, personal service, and subpoenas
Requests police body‑worn cameras, various forms of digital evidence, and police property for case preparation
Prepares and/or cancels WRITS for in‑custody Defendant transports and requests interpreter services for future court settings
Maintains legal library and electronic records
Works with electronic case management and e‑discovery systems
Performs additional duties as assigned
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.
Minimum Qualifications & Working Conditions
An equivalent combination of education, training, and experience that demonstrates required knowledge, skills, and abilities may be considered.
Education
High school diploma or equivalent (GED)
Experience
At least three (3) years of related technical and administrative support experience.
Experience in a legal office preferred.
Knowledge
General office procedures.
Legal terminology.
Legal forms.
Personal computers, including related word processing software applications.
Skills
Strong interpersonal and leadership skills.
Typing at a minimum rate of 50 net words per minute.
The use of personal computers, including related word processing software.
Intermediate skills in Microsoft Excel.
Abilities
Establish and maintain effective working relationships with Attorneys, court personnel, employees, citizens, and elected officials.
Multi‑tasking ability to effectively manage multiple projects with deadlines.
Communicate effectively both verbally and in writing.
Handle sensitive situations with tact and diplomacy.
Prioritize work.
Working Conditions
Essential Personnel
When a local announcement of emergency or disaster is declared by the city, all City of Aurora employees may be required to work as essential personnel.
Physical Demands
Light physical work lifting 20 pounds at a time, with frequent lifting or carrying of objects weighing up to 10 pounds with or without assistance.
Occasional walking and standing.
Frequent hand/eye coordination to operate the computer keyboard and office equipment.
Vision sufficient to read computer screens, reports, and related department documents.
Dexterity to operate computer keyboards and other related office equipment.
Endurance sufficient to sit and work at a computer for extended periods of time.
Frequent speech communication and hearing to maintain communication with employees and citizens.
Work Environment
Works primarily in a clean, comfortable office environment.
Equipment Used
Frequently uses standard office equipment, including computers, calculators, multi‑line telephones, copiers, and fax machines.
Frequently answers the telephone.
This position may require the incumbent to use personal equipment (e.g., vehicle, cell phone, tools, etc.) in the course of their employment.
The city of Aurora will implement furlough days (unpaid days off) for most employees in 2026. The scheduled furlough dates are January 16, April 10, July 2, and December 24.
For Veterans preference:
Please show all of your employment history, including military service and related documentation (DD214) on the application.
The City of Aurora is an equal opportunity employer. We are required by state and federal agencies to keep certain statistical records on applicants. It will not be used in any way to discriminate against you because of your sex, race, age, sexual orientation, creed, national origin, disability or military status, gender identity, unless related to a bona fide occupational qualification as defined by the Colorado Civil Rights Commission and the Equal Opportunity Commission.
Despite the changes in Colorado law, the City of Aurora maintains a drug‑free workplace. A positive test of marijuana is grounds for disqualification and ineligibility for employment with the city for one year or termination once hired.
As a condition of employment, all applicants selected for employment with the City of Aurora must undergo a thorough criminal background check. Applicants selected for safety‑sensitive positions are required to complete and pass a drug screening as a condition of employment. Safety sensitive positions include Civil Service positions within Police and Fire Departments and positions where their job responsibilities have direct and substantial responsibility that would impact the health and safety of others. Employment references will be conducted on finalists for City of Aurora vacancies.
#J-18808-Ljbffr