Personnel Assistant II
Versability Resources, Norfolk, VA, United States
About VersAbility Resources
VersAbility Resources is a nonprofit based in Hampton, Virginia, supporting people with disabilities through employment services, day programs, and residential community living. We partner with families, employers, and community organizations to help people live, work, and thrive.
Role Overview
VersAbility Resources is seeking a detail‑oriented Personnel Assistant II to support administrative operations within the Military Sealift Command (MSC) Workforce Relations department. This role is responsible for performing a variety of clerical and administrative tasks to support personnel actions, maintain records, and ensure efficient day‑to‑day operations. The ideal candidate thrives in a fast‑paced environment, demonstrates strong organizational skills, and maintains a high level of confidentiality.
AbilityOne Program Commitment
VersAbility Resources participates in the AbilityOne Program, a federal initiative that creates employment opportunities for individuals with significant disabilities. In accordance with AbilityOne requirements, a minimum of 75% of direct labor hours on this contract are performed by individuals with qualified disabilities.
What You’ll Do
Provide administrative support including managing correspondence, scheduling meetings, and maintaining files
Assist in processing personnel actions, case files, separation packages, and awards
Perform accurate data entry and maintain organizational records and documentation
Answer and direct phone calls while providing excellent customer service
Draft and manage correspondence, reports, and mailings
Conduct research and support special projects as needed
Maintain office supplies and ensure inventory levels are adequate
Collaborate with team members to support workflow and operations
Assist in training junior staff as needed
Ensure confidentiality and proper handling of sensitive information (PII)
Perform other duties as assigned
Qualifications
High school diploma or GED required (college degree in HR or related field preferred)
Minimum of 2 years of administrative or office experience
Experience with data entry and HRIS systems preferred
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, SharePoint, Teams)
Strong organizational and time‑management skills
Ability to handle confidential information with discretion
Strong communication and customer service skills
Ability to multitask and work in a fast‑paced environment
Ability to obtain and maintain Secret Security Clearance
Work Environment & Physical Requirements
This position operates in a professional office environment supporting a government contract. The role requires frequent interaction with staff, leadership, and external stakeholders. Work is primarily sedentary with prolonged periods of sitting and computer use. Occasional standing, walking, and lifting (up to 10‑20 lbs.) may be required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Schedule
This is a full‑time position scheduled Monday through Friday from 7:00 AM to 3:30 PM, offering a consistent daytime schedule. Occasional flexibility may be required based on operational needs.
Why Join Us
Be part of a mission‑driven organization making a meaningful impact
Gain experience supporting government contract operations
Work in a structured and professional environment
Opportunities for growth and development
Equal Employment Opportunity
VersAbility Resources is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other protected characteristic. We value diversity and encourage candidates of all backgrounds to apply.
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VersAbility Resources is a nonprofit based in Hampton, Virginia, supporting people with disabilities through employment services, day programs, and residential community living. We partner with families, employers, and community organizations to help people live, work, and thrive.
Role Overview
VersAbility Resources is seeking a detail‑oriented Personnel Assistant II to support administrative operations within the Military Sealift Command (MSC) Workforce Relations department. This role is responsible for performing a variety of clerical and administrative tasks to support personnel actions, maintain records, and ensure efficient day‑to‑day operations. The ideal candidate thrives in a fast‑paced environment, demonstrates strong organizational skills, and maintains a high level of confidentiality.
AbilityOne Program Commitment
VersAbility Resources participates in the AbilityOne Program, a federal initiative that creates employment opportunities for individuals with significant disabilities. In accordance with AbilityOne requirements, a minimum of 75% of direct labor hours on this contract are performed by individuals with qualified disabilities.
What You’ll Do
Provide administrative support including managing correspondence, scheduling meetings, and maintaining files
Assist in processing personnel actions, case files, separation packages, and awards
Perform accurate data entry and maintain organizational records and documentation
Answer and direct phone calls while providing excellent customer service
Draft and manage correspondence, reports, and mailings
Conduct research and support special projects as needed
Maintain office supplies and ensure inventory levels are adequate
Collaborate with team members to support workflow and operations
Assist in training junior staff as needed
Ensure confidentiality and proper handling of sensitive information (PII)
Perform other duties as assigned
Qualifications
High school diploma or GED required (college degree in HR or related field preferred)
Minimum of 2 years of administrative or office experience
Experience with data entry and HRIS systems preferred
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, SharePoint, Teams)
Strong organizational and time‑management skills
Ability to handle confidential information with discretion
Strong communication and customer service skills
Ability to multitask and work in a fast‑paced environment
Ability to obtain and maintain Secret Security Clearance
Work Environment & Physical Requirements
This position operates in a professional office environment supporting a government contract. The role requires frequent interaction with staff, leadership, and external stakeholders. Work is primarily sedentary with prolonged periods of sitting and computer use. Occasional standing, walking, and lifting (up to 10‑20 lbs.) may be required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Schedule
This is a full‑time position scheduled Monday through Friday from 7:00 AM to 3:30 PM, offering a consistent daytime schedule. Occasional flexibility may be required based on operational needs.
Why Join Us
Be part of a mission‑driven organization making a meaningful impact
Gain experience supporting government contract operations
Work in a structured and professional environment
Opportunities for growth and development
Equal Employment Opportunity
VersAbility Resources is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other protected characteristic. We value diversity and encourage candidates of all backgrounds to apply.
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