Executive Administrative Assistant
Brooksource, Charlotte, NC, United States
Our leading financial client is seeking an experienced Executive Administrator to provide high‑level administrative and operational support to senior leaders. This hybrid role will partner closely with executives and their teams to ensure seamless day‑to‑day operations, effective communication, and strong organizational support in a fast‑paced, highly collaborative environment.
The ideal candidate is proactive, detail‑oriented, and trusted to handle sensitive information with professionalism and discretion.
Key Responsibilities
Executive & Administrative Support
Provide direct administrative support to senior leaders, including complex calendar management and meeting coordination
Manage scheduling across multiple stakeholders, time zones, and priorities
Prepare executives for meetings by organizing agendas, materials, and follow‑ups
Coordinate domestic travel arrangements and expense reporting
Communication & Coordination
Serve as a key point of contact between executives, internal teams, and external partners
Draft, edit, and proofread executive‑level communications and correspondence
Screen and prioritize emails, messages, and requests on behalf of leadership
Handle confidential and sensitive information with discretion and sound judgment
Meetings & Event Management
Plan and support leadership meetings, town halls, and offsite events
Take detailed meeting notes, track action items, and follow up to ensure completion
Coordinate logistics such as meeting rooms, technology, and materials
Operational & Project Support
Assist with tracking budgets, invoices, and purchase orders as needed
Support onboarding and offboarding logistics for team members
Maintain organized records, files, and documentation
Assist with special projects, presentations, and reporting initiatives
Collaboration & Process Improvement
Partner closely with executive leadership, business partners, and administrative peers
Identify opportunities to improve administrative processes and workflows
Act as a trusted extension of the leadership team
Required Qualifications
3+ years of experience supporting senior‑level executives in a corporate environment
Strong organizational, time‑management, and multitasking skills
Excellent written and verbal communication abilities
High level of professionalism, integrity, and discretion
Proficiency in Microsoft Office and collaboration tools
Ability to work independently while managing competing priorities
Preferred Qualifications
Background in financial services, banking, or a regulated environment
Comfort working in a hybrid work setting
Strong problem‑solving and proactive mindset
What Success Looks Like
Executives are well‑prepared, organized, and supported
Meetings, communications, and workflows run efficiently
Competing priorities are managed seamlessly
Strong internal relationships built across teams and leadership levels
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The ideal candidate is proactive, detail‑oriented, and trusted to handle sensitive information with professionalism and discretion.
Key Responsibilities
Executive & Administrative Support
Provide direct administrative support to senior leaders, including complex calendar management and meeting coordination
Manage scheduling across multiple stakeholders, time zones, and priorities
Prepare executives for meetings by organizing agendas, materials, and follow‑ups
Coordinate domestic travel arrangements and expense reporting
Communication & Coordination
Serve as a key point of contact between executives, internal teams, and external partners
Draft, edit, and proofread executive‑level communications and correspondence
Screen and prioritize emails, messages, and requests on behalf of leadership
Handle confidential and sensitive information with discretion and sound judgment
Meetings & Event Management
Plan and support leadership meetings, town halls, and offsite events
Take detailed meeting notes, track action items, and follow up to ensure completion
Coordinate logistics such as meeting rooms, technology, and materials
Operational & Project Support
Assist with tracking budgets, invoices, and purchase orders as needed
Support onboarding and offboarding logistics for team members
Maintain organized records, files, and documentation
Assist with special projects, presentations, and reporting initiatives
Collaboration & Process Improvement
Partner closely with executive leadership, business partners, and administrative peers
Identify opportunities to improve administrative processes and workflows
Act as a trusted extension of the leadership team
Required Qualifications
3+ years of experience supporting senior‑level executives in a corporate environment
Strong organizational, time‑management, and multitasking skills
Excellent written and verbal communication abilities
High level of professionalism, integrity, and discretion
Proficiency in Microsoft Office and collaboration tools
Ability to work independently while managing competing priorities
Preferred Qualifications
Background in financial services, banking, or a regulated environment
Comfort working in a hybrid work setting
Strong problem‑solving and proactive mindset
What Success Looks Like
Executives are well‑prepared, organized, and supported
Meetings, communications, and workflows run efficiently
Competing priorities are managed seamlessly
Strong internal relationships built across teams and leadership levels
#J-18808-Ljbffr