Accounts Payable And Receivable Specialist
Aston Carter, Ludlow, MA, United States
Job Title: Accounts Payable and Receivable Specialist
We are seeking an experienced Accounts Payable and Accounts Receivable Specialist for a 3–4 month contract assignment to support a busy accounting team. In this role, you will manage day‑to‑day AP/AR processing, invoice management, collections, and designated communication with vendors and internal stakeholders. This position is ideal for someone with 3–5 years of AP/AR experience who thrives in a fast‑paced, unionized environment and maintains strong attention to detail while handling a high volume of transactions.
Job Description
In this role, you will be responsible for the complete cycle of accounts payable and receivable functions, ensuring accuracy, timeliness, and compliance with company policies and procedures. You will also provide support and coordination with other departments and contribute to the overall efficiency of the accounting operations.
Responsibilities
Perform daily accounts payable and accounts receivable processing, including matching, coding, and posting transactions accurately and on time.
Manage 30–60‑day invoices, ensuring timely follow‑up, discrepancy resolution, and proper documentation.
Conduct collections activities, including proactive outreach on outstanding receivables and documenting all collection efforts.
Handle check runs and prepare payment batches in accordance with established accounting procedures and schedules.
Answer and route designated incoming calls related to AP/AR inquiries, providing clear and professional communication to vendors and internal teams.
Collaborate with a team of approximately 10 accounting associates to maintain accurate and up‑to‑date financial records.
Support ad hoc accounting tasks and special projects as assigned by the CFO or Controller.
Manage a high volume of invoices within weekly cycles while maintaining accuracy and meeting deadlines.
Essential Skills
3–5 years of hands‑on accounts payable and accounts receivable experience.
Proficiency in end‑to‑end AP/AR processing, including invoicing, matching, coding, posting, and collections.
Experience managing 30–60‑day invoices and following up on outstanding items.
Demonstrated experience conducting collection calls and handling outstanding receivables professionally.
Experience with check processing, including preparing and executing check runs and payment batches.
Strong communication skills, particularly in phone‑based interactions with vendors and internal stakeholders.
Ability to manage a high volume of invoices within weekly processing cycles while maintaining accuracy.
Strong attention to detail and organizational skills in a fast‑paced environment.
Additional Skills & Qualifications
Experience working in a manufacturing or unionized environment is a plus.
Comfort working in a fast‑paced, rapidly growing organization.
Ability to collaborate effectively within an accounting team of approximately 10 associates.
Openness to candidates with varied or less traditional work histories, provided foundational AP/AR skills are strong.
Flexibility to take on ad hoc accounting tasks and support leadership as needed.
Work Environment
This is an on‑site role based in an office environment. You will work closely with a team of accounting professionals in a fast‑paced, rapidly growing organization that operates within a unionized setting. The position involves frequent phone communication, regular interaction with vendors and internal departments, and handling a high volume of invoices and payment processing on a weekly basis. The work setting emphasizes collaboration, responsiveness, and accuracy in financial operations, with a slight potential for the role to transition to a permanent position based on performance and business needs.
Job Type & Location
This is a Contract position based out of Ludlow, MA.
Pay And Benefits
Pay range: $25.00 – $27.00 per hour.
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long‑term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com.
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We are seeking an experienced Accounts Payable and Accounts Receivable Specialist for a 3–4 month contract assignment to support a busy accounting team. In this role, you will manage day‑to‑day AP/AR processing, invoice management, collections, and designated communication with vendors and internal stakeholders. This position is ideal for someone with 3–5 years of AP/AR experience who thrives in a fast‑paced, unionized environment and maintains strong attention to detail while handling a high volume of transactions.
Job Description
In this role, you will be responsible for the complete cycle of accounts payable and receivable functions, ensuring accuracy, timeliness, and compliance with company policies and procedures. You will also provide support and coordination with other departments and contribute to the overall efficiency of the accounting operations.
Responsibilities
Perform daily accounts payable and accounts receivable processing, including matching, coding, and posting transactions accurately and on time.
Manage 30–60‑day invoices, ensuring timely follow‑up, discrepancy resolution, and proper documentation.
Conduct collections activities, including proactive outreach on outstanding receivables and documenting all collection efforts.
Handle check runs and prepare payment batches in accordance with established accounting procedures and schedules.
Answer and route designated incoming calls related to AP/AR inquiries, providing clear and professional communication to vendors and internal teams.
Collaborate with a team of approximately 10 accounting associates to maintain accurate and up‑to‑date financial records.
Support ad hoc accounting tasks and special projects as assigned by the CFO or Controller.
Manage a high volume of invoices within weekly cycles while maintaining accuracy and meeting deadlines.
Essential Skills
3–5 years of hands‑on accounts payable and accounts receivable experience.
Proficiency in end‑to‑end AP/AR processing, including invoicing, matching, coding, posting, and collections.
Experience managing 30–60‑day invoices and following up on outstanding items.
Demonstrated experience conducting collection calls and handling outstanding receivables professionally.
Experience with check processing, including preparing and executing check runs and payment batches.
Strong communication skills, particularly in phone‑based interactions with vendors and internal stakeholders.
Ability to manage a high volume of invoices within weekly processing cycles while maintaining accuracy.
Strong attention to detail and organizational skills in a fast‑paced environment.
Additional Skills & Qualifications
Experience working in a manufacturing or unionized environment is a plus.
Comfort working in a fast‑paced, rapidly growing organization.
Ability to collaborate effectively within an accounting team of approximately 10 associates.
Openness to candidates with varied or less traditional work histories, provided foundational AP/AR skills are strong.
Flexibility to take on ad hoc accounting tasks and support leadership as needed.
Work Environment
This is an on‑site role based in an office environment. You will work closely with a team of accounting professionals in a fast‑paced, rapidly growing organization that operates within a unionized setting. The position involves frequent phone communication, regular interaction with vendors and internal departments, and handling a high volume of invoices and payment processing on a weekly basis. The work setting emphasizes collaboration, responsiveness, and accuracy in financial operations, with a slight potential for the role to transition to a permanent position based on performance and business needs.
Job Type & Location
This is a Contract position based out of Ludlow, MA.
Pay And Benefits
Pay range: $25.00 – $27.00 per hour.
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long‑term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com.
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