Inventory Coordinator
City of Aiken, Aiken, SC, United States
Overview
The City of Aiken is accepting applications for an Inventory Coordinator to join our Engineering & Utilities Department. Under general supervision, this position coordinates warehouse and inventory control operations, maintains accurate inventory records, and supports the procurement, receipt, storage, issuance, and tracking of materials, equipment, and supplies used by various City departments. The position also develops, implements, and maintains standard operating procedures (SOPs) for inventory control and warehouse operations to improve accountability, consistency, and efficiency.
Responsibilities
Coordinate daily warehouse and inventory operations, including receiving, storing, issuing, and tracking materials, equipment, tools, and supplies.
Maintain accurate inventory records in the City’s inventory and accounting systems, including item quantities, locations, usage, receipts, and adjustments.
Perform routine inventory control functions, including cycle counts, physical inventories, reconciliation of discrepancies, and documentation of inventory variances.
Establish, maintain, and monitor inventory control practices to ensure proper accountability for all materials and supplies.
Develop, document, update, and implement SOPs for inventory control, stock handling, receiving, issuing, returns, adjustments, and warehouse organization.
Work with supervisors and department staff to standardize inventory practices and improve consistency in material requests, stocking, and usage tracking.
Monitor inventory levels and usage trends and recommend minimum/maximum stock levels, reorder points, and replenishment quantities.
Process stock requisitions in AS400 or other designated systems and fulfill departmental requests accurately and timely.
Receive, unload, inspect, and verify incoming shipments for accuracy, quantity, and condition; report shortages, damages, and discrepancies.
Coordinate ordering of stock items, research vendors, expedite orders and backorders, and assist with pricing and purchasing comparisons.
Maintain organized warehouse storage locations and labeling systems to support efficient retrieval, stocking, and inventory counts.
Prepare monthly inventory activity reports and other reports related to stock usage, inventory value, discrepancies, and operational needs.
Assist management with emergency material sourcing and ensure critical inventory items are available when needed.
Maintain warehouse safety and cleanliness and help ensure compliance with applicable storage, handling, and SDS requirements.
Support internal reviews, audits, and process improvements related to inventory accountability and warehouse operations.
Maintain professional relationships with vendors, sales representatives, and City personnel.
Other Responsibilities
Assist in evaluating and improving warehouse layout, stock organization, and inventory workflows.
Coordinate with supervisors, Assistant Manager/Manager, and departments regarding inventory needs, stock availability, and purchasing priorities.
Help train staff on inventory procedures and warehouse controls as needed.
Maintain certifications as required, including CPR, First Aid, Forklift, Hazardous Materials, and SDS-related training.
Qualifications
Valid driver’s license
High School diploma or equivalent
Two to four years of experience in inventory control, warehouse operations, materials management, purchasing support, or a closely related field; or any equivalent combination of education and experience that provides the required knowledge, skills, and abilities.
Experience maintaining inventory records, performing counts, reconciling discrepancies, and using computerized inventory or accounting systems.
Ability to develop, document, and follow written procedures and maintain accurate records.
Strong organizational skills and attention to detail.
Ability to communicate effectively with employees, vendors, and departments regarding inventory and warehouse needs.
Preferred Qualifications
Experience with AS400 or similar inventory/accounting software.
Experience developing or improving SOPs, workflow documents, or inventory procedures.
Experience in municipal utilities, public works, warehouse, or facilities support operations.
Forklift certification or ability to obtain certification.
This position is subject to a criminal background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate. The City of Aiken is an Equal Opportunity Employer and a drug-free workplace.
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The City of Aiken is accepting applications for an Inventory Coordinator to join our Engineering & Utilities Department. Under general supervision, this position coordinates warehouse and inventory control operations, maintains accurate inventory records, and supports the procurement, receipt, storage, issuance, and tracking of materials, equipment, and supplies used by various City departments. The position also develops, implements, and maintains standard operating procedures (SOPs) for inventory control and warehouse operations to improve accountability, consistency, and efficiency.
Responsibilities
Coordinate daily warehouse and inventory operations, including receiving, storing, issuing, and tracking materials, equipment, tools, and supplies.
Maintain accurate inventory records in the City’s inventory and accounting systems, including item quantities, locations, usage, receipts, and adjustments.
Perform routine inventory control functions, including cycle counts, physical inventories, reconciliation of discrepancies, and documentation of inventory variances.
Establish, maintain, and monitor inventory control practices to ensure proper accountability for all materials and supplies.
Develop, document, update, and implement SOPs for inventory control, stock handling, receiving, issuing, returns, adjustments, and warehouse organization.
Work with supervisors and department staff to standardize inventory practices and improve consistency in material requests, stocking, and usage tracking.
Monitor inventory levels and usage trends and recommend minimum/maximum stock levels, reorder points, and replenishment quantities.
Process stock requisitions in AS400 or other designated systems and fulfill departmental requests accurately and timely.
Receive, unload, inspect, and verify incoming shipments for accuracy, quantity, and condition; report shortages, damages, and discrepancies.
Coordinate ordering of stock items, research vendors, expedite orders and backorders, and assist with pricing and purchasing comparisons.
Maintain organized warehouse storage locations and labeling systems to support efficient retrieval, stocking, and inventory counts.
Prepare monthly inventory activity reports and other reports related to stock usage, inventory value, discrepancies, and operational needs.
Assist management with emergency material sourcing and ensure critical inventory items are available when needed.
Maintain warehouse safety and cleanliness and help ensure compliance with applicable storage, handling, and SDS requirements.
Support internal reviews, audits, and process improvements related to inventory accountability and warehouse operations.
Maintain professional relationships with vendors, sales representatives, and City personnel.
Other Responsibilities
Assist in evaluating and improving warehouse layout, stock organization, and inventory workflows.
Coordinate with supervisors, Assistant Manager/Manager, and departments regarding inventory needs, stock availability, and purchasing priorities.
Help train staff on inventory procedures and warehouse controls as needed.
Maintain certifications as required, including CPR, First Aid, Forklift, Hazardous Materials, and SDS-related training.
Qualifications
Valid driver’s license
High School diploma or equivalent
Two to four years of experience in inventory control, warehouse operations, materials management, purchasing support, or a closely related field; or any equivalent combination of education and experience that provides the required knowledge, skills, and abilities.
Experience maintaining inventory records, performing counts, reconciling discrepancies, and using computerized inventory or accounting systems.
Ability to develop, document, and follow written procedures and maintain accurate records.
Strong organizational skills and attention to detail.
Ability to communicate effectively with employees, vendors, and departments regarding inventory and warehouse needs.
Preferred Qualifications
Experience with AS400 or similar inventory/accounting software.
Experience developing or improving SOPs, workflow documents, or inventory procedures.
Experience in municipal utilities, public works, warehouse, or facilities support operations.
Forklift certification or ability to obtain certification.
This position is subject to a criminal background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate. The City of Aiken is an Equal Opportunity Employer and a drug-free workplace.
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