Part-Time Scheduling and Event Coordinator
Commonwealth of VA Careers, Virginia, MN, United States
Part‑time Scheduling and Event Coordinator – Office of Events Management, Mason Square (Arlington) Campus.
The Office of Events Management at George Mason University’s Mason Square campus is ready to hire a Part‑time Scheduling and Event Coordinator. Be part of a team of professionals who assist with the successful support and execution of conferences and events at the Mason Square Campus.
We offer some benefits to part‑time employees. These benefits include tuition assistance, the ability to contribute to a supplemental retirement plan, participation in the Staff Senate, and wonderful discounts! Oh, and the $24/hr is nice.
If you’re interested in events, have a knack for customer service, and are eager to make a lasting and noticeable impact at a major university, this role is for you!
Responsibilities
Schedules and coordinates events, conferences, and other activities held at the Mason Square Campus (Arlington)
Supports the management of the centralized Mason Square Conferencing and Events email inbox, ensuring timely, accurate, and client‑solution focused communication that aligns with Mason Square’s service standards
Evaluates and approves space requests across the Mason Square Campus, ensuring optimal utilization of our executive conference center, global studio, classrooms, and other event spaces
Analyzes scheduling conflicts and identifies client focused solutions, collaborating with academic units, external partners, and event stakeholders to mitigate competing priorities
Ensures all requests adhere to university policies and that required documentation for partnership agreements and related activities is complete
Fosters long term client relationships, ensuring repeat engagement through exceptional service, proactive communication, and a deep understanding of client goals and expectations
Works with internal and external clients to provide logistical guidance in support of the delivery of well‑executed events at Mason Square, assisting with logistical arrangements, cost estimates, and information on support services
Develops and manages event contracts and associated certificates of insurance (COIs), ensuring accurate tracking and documentation
Responds with appropriate urgency, flexibility, courtesy, and good judgment to meet customer needs and resolve issues
Required Qualifications
Must be a high school graduate
Proficient with Microsoft Office
Possess outstanding interpersonal skills and the ability to work effectively and efficiently with a diverse audience, including university faculty and staff, alumni, donors, students, and the community
Must have excellent verbal and interpersonal communication skills
Possess strong customer service, time management and organizational skills with high attention to detail
Preferred Qualifications
Experience with Resource25 or other event management scheduling programs
Experience utilizing Canva to create marketing material
Knowledge of campus, executive conference center, or other event venues
Experience working in higher education
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The Office of Events Management at George Mason University’s Mason Square campus is ready to hire a Part‑time Scheduling and Event Coordinator. Be part of a team of professionals who assist with the successful support and execution of conferences and events at the Mason Square Campus.
We offer some benefits to part‑time employees. These benefits include tuition assistance, the ability to contribute to a supplemental retirement plan, participation in the Staff Senate, and wonderful discounts! Oh, and the $24/hr is nice.
If you’re interested in events, have a knack for customer service, and are eager to make a lasting and noticeable impact at a major university, this role is for you!
Responsibilities
Schedules and coordinates events, conferences, and other activities held at the Mason Square Campus (Arlington)
Supports the management of the centralized Mason Square Conferencing and Events email inbox, ensuring timely, accurate, and client‑solution focused communication that aligns with Mason Square’s service standards
Evaluates and approves space requests across the Mason Square Campus, ensuring optimal utilization of our executive conference center, global studio, classrooms, and other event spaces
Analyzes scheduling conflicts and identifies client focused solutions, collaborating with academic units, external partners, and event stakeholders to mitigate competing priorities
Ensures all requests adhere to university policies and that required documentation for partnership agreements and related activities is complete
Fosters long term client relationships, ensuring repeat engagement through exceptional service, proactive communication, and a deep understanding of client goals and expectations
Works with internal and external clients to provide logistical guidance in support of the delivery of well‑executed events at Mason Square, assisting with logistical arrangements, cost estimates, and information on support services
Develops and manages event contracts and associated certificates of insurance (COIs), ensuring accurate tracking and documentation
Responds with appropriate urgency, flexibility, courtesy, and good judgment to meet customer needs and resolve issues
Required Qualifications
Must be a high school graduate
Proficient with Microsoft Office
Possess outstanding interpersonal skills and the ability to work effectively and efficiently with a diverse audience, including university faculty and staff, alumni, donors, students, and the community
Must have excellent verbal and interpersonal communication skills
Possess strong customer service, time management and organizational skills with high attention to detail
Preferred Qualifications
Experience with Resource25 or other event management scheduling programs
Experience utilizing Canva to create marketing material
Knowledge of campus, executive conference center, or other event venues
Experience working in higher education
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