Facilities Coordinator
JLL, Redwood City, CA, United States
JLL empowers you to shape a brighter way .
Our people at JLL are shaping the future of real estate for a better world by combining world‑class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and find a place where they belong. Whether you have deep experience in commercial real estate, skilled trades or technology, or you are looking to apply your experience to a new industry, join our team as we help shape a brighter way forward.
Facilities Coordinator
What this job involves:
As a Site Operations Coordinator at JLL, you will provide essential administrative and operational support to the site‑management team. This role ensures smooth day‑to‑day facilities operations and serves as a key liaison between clients, vendors and internal stakeholders.
Schedule: Monday through Friday, 8 am – 5 pm (some overtime required)
Day‑to‑day tasks will include:
Operational Support
Schedule and coordinate vendor activities and site inspections
Manage site work orders for Facilities and MAC
Coordinate site meetings and help prepare relevant set‑ups and materials
Assist front‑desk operations and greet visitors
Assist in snack & refreshment program execution and oversight
Liaise with regional mailroom lead to ensure smooth site operations
Maintain accurate records of vendor interactions, service requests and site activities
Participate in safety and compliance initiatives to promote a safe working environment
Assist with budget development in collaboration with Site and Regional Facility Managers
Client Stakeholder Management
Receive and process client requests for operational and event needs
Participate in planning meetings with clients, facility managers and key stakeholders
Initiate meetings to review schedules with vendors and stakeholders
Communicate issues and concerns requiring resolution to appropriate JLL leadership
Respond to routine inquiries from staff, vendors and clients
Reporting and Documentation
Assist in preparation of reports on site operations and vendor performance
Track and report on key performance indicators (KPIs)
Assist with close‑out activities including reports, lessons learned and client surveys
Support the implementation of site procedures and protocols
Maintain site documentation and operational manuals
Desired experience and technical skills
Required
2+ years of experience in facilities coordination, operational support or a similar role in a corporate real‑estate environment
Strong organizational skills and attention to detail with the ability to multi‑task
Proficiency in Microsoft Office suite, especially Excel and Outlook
Proficiency in Google Workspace Apps, particularly Sheets and Mail
Excellent written and verbal communication skills
Ability to prioritize tasks, manage time effectively and work both independently and as part of a team
Excellent understanding of customer‑service principles
Ability to work onsite full time with flexibility for travel between client locations
Preferred
Bachelor’s degree in a related field
Experience in a facilities‑management or property‑management environment
Knowledge of construction or commercial real‑estate industry
Familiarity with vendor‑management concepts
Experience with data entry and CMMS management
Understanding of health and safety practices in a workplace setting
Strong interpersonal skills with the ability to interact with executive‑level internal and external clients
Personal Attributes
Detail‑oriented with the ability to prioritize and manage differing business needs
Self‑motivated with the ability to identify skill‑development opportunities and seek training
Flexible with work hours and travel as needed
Talent for self‑management and proactive problem‑solving
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.
Estimated compensation for this position:
75,000.00 - 80,000.00 USD per year
Location:
On‑site – Redwood City, CA
Benefits
401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay
California Residents Only
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to providing reasonable accommodations to individuals with disabilities. We consider all qualified applicants, including those with criminal histories, in compliance with applicable state and local laws.
#J-18808-Ljbffr
Our people at JLL are shaping the future of real estate for a better world by combining world‑class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and find a place where they belong. Whether you have deep experience in commercial real estate, skilled trades or technology, or you are looking to apply your experience to a new industry, join our team as we help shape a brighter way forward.
Facilities Coordinator
What this job involves:
As a Site Operations Coordinator at JLL, you will provide essential administrative and operational support to the site‑management team. This role ensures smooth day‑to‑day facilities operations and serves as a key liaison between clients, vendors and internal stakeholders.
Schedule: Monday through Friday, 8 am – 5 pm (some overtime required)
Day‑to‑day tasks will include:
Operational Support
Schedule and coordinate vendor activities and site inspections
Manage site work orders for Facilities and MAC
Coordinate site meetings and help prepare relevant set‑ups and materials
Assist front‑desk operations and greet visitors
Assist in snack & refreshment program execution and oversight
Liaise with regional mailroom lead to ensure smooth site operations
Maintain accurate records of vendor interactions, service requests and site activities
Participate in safety and compliance initiatives to promote a safe working environment
Assist with budget development in collaboration with Site and Regional Facility Managers
Client Stakeholder Management
Receive and process client requests for operational and event needs
Participate in planning meetings with clients, facility managers and key stakeholders
Initiate meetings to review schedules with vendors and stakeholders
Communicate issues and concerns requiring resolution to appropriate JLL leadership
Respond to routine inquiries from staff, vendors and clients
Reporting and Documentation
Assist in preparation of reports on site operations and vendor performance
Track and report on key performance indicators (KPIs)
Assist with close‑out activities including reports, lessons learned and client surveys
Support the implementation of site procedures and protocols
Maintain site documentation and operational manuals
Desired experience and technical skills
Required
2+ years of experience in facilities coordination, operational support or a similar role in a corporate real‑estate environment
Strong organizational skills and attention to detail with the ability to multi‑task
Proficiency in Microsoft Office suite, especially Excel and Outlook
Proficiency in Google Workspace Apps, particularly Sheets and Mail
Excellent written and verbal communication skills
Ability to prioritize tasks, manage time effectively and work both independently and as part of a team
Excellent understanding of customer‑service principles
Ability to work onsite full time with flexibility for travel between client locations
Preferred
Bachelor’s degree in a related field
Experience in a facilities‑management or property‑management environment
Knowledge of construction or commercial real‑estate industry
Familiarity with vendor‑management concepts
Experience with data entry and CMMS management
Understanding of health and safety practices in a workplace setting
Strong interpersonal skills with the ability to interact with executive‑level internal and external clients
Personal Attributes
Detail‑oriented with the ability to prioritize and manage differing business needs
Self‑motivated with the ability to identify skill‑development opportunities and seek training
Flexible with work hours and travel as needed
Talent for self‑management and proactive problem‑solving
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.
Estimated compensation for this position:
75,000.00 - 80,000.00 USD per year
Location:
On‑site – Redwood City, CA
Benefits
401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay
California Residents Only
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to providing reasonable accommodations to individuals with disabilities. We consider all qualified applicants, including those with criminal histories, in compliance with applicable state and local laws.
#J-18808-Ljbffr