Administrative Specialist
Pinal County, San Diego, CA, United States
Overview
When we take good care of our employees, they take good care of our citizens. We are dedicated to providing our employees with a healthy work/life balance through paid vacation, paid sick leave, paid holidays, and paid sabbaticals every five years. We invest in well-being with affordable healthcare plans and retirement plans. Pinal County offers a rewarding experience and meaningful work.
Benefits
An Employer that Values Each Employee and Prioritizes a Work Experience that Provides Ample Time for Stress Reduction and Work-Life Balance.
Paid Vacation And Sick Leave
15 Vacation Days Accrued Annually Starting Day One
After Three (3) Years of Service, 18 Vacation Days Accrued Annually
After Five (5) Years of Service, 20 Vacation Days Accrued Annually
13 Sick Leave Days Accrued Annually Starting Day One
Ten Paid Holidays + One Paid Floating Holiday to Use as You Wish
Paid Sabbaticals Every Five (5) Years
Two-Week Sabbatical After Five Years of Continuous Service
Three-Week Sabbatical After Ten Years of Continuous Service
Four-Week Sabbatical After Fifteen Years of Continuous Service
Four-Week Sabbaticals Every Five Years After Fifteen Years of Continuous Service
Retirement Plans with Generous Employer Contributions - Guaranteed Lifetime Benefit
Top Tier Affordable Medical Plans (Six Plans to Choose From)
Some Medical Plans with Zero Employee Premium Cost
Dental and Vision Plans
Comprehensive Wellness Program with Onsite and Online Resources
Tuition Reimbursement
Alternative Work Schedules
Telehealth
Public Service Loan Forgiveness Program (Department of Education)
Employee Assistance Program with Training & Development
Civil Service Leave
Van Pool Options
Short-Term Disability – Employer Paid
Basic Life Insurance – Employer Paid
Flexible Spending Accounts for Dependent Care and Medical Expenses
Voluntary Benefits including Life, Accident, Critical Illness & Cancer Insurance
Working at Pinal County is an investment in you.
Apply to learn why Pinal County is more than just a job.
Responsibilities
Perform a wide variety of administrative and technical support functions of a highly responsible nature in relieving a Director or Elected Official of technical, organizational and administrative duties under basic supervision.
Perform experienced clerical, technical, and administrative duties, including special projects, program activities, calendar management, coordinating activities, data management, record keeping, research, and confidential technical assistance to customers in accordance with County policy and procedures.
Assist work group with County administrative support functions, explain rules, policies, and procedures, work independently, and make appropriate decisions based on experience.
Exercise initiative in technical assignments, develop reports, apply judgment to resolve problems, and refer policy matters to supervisor as needed.
Manage special projects and programmatic assignments, create, review, edit, and process memoranda and communications.
Maintain department files and library, collect statistics, produce administrative, technical, and statistical reports, and update records and tracking systems.
Purchase and distribute supplies, manage inventory, coordinate with vendors, and resolve customer service issues.
Assist with budgets, travel expenses, reimbursements, and financial reports as assigned.
Provide experienced customer service and information to visitors and staff, and assist with requests, applications, and documents.
May supervise daily activities of clerical staff.
Coordinate activities for managers and directors and support recruitment processes as needed.
Maintain confidentiality of work-related issues, customer records, and restricted information.
Perform other related duties as required.
Qualifications
High school diploma or GED.
Four (4) years of progressive administrative, computer, and/or accounting experience.
Or an equivalent combination of education and/or experience may substitute for the minimum requirements.
Preferred Qualifications
Arizona residents must have an Arizona Driver’s License upon hire; newly established Arizona Residents must have one within 30 days of hire.
Associate's Degree.
Specific technical training and certification may be required for some incumbents.
Knowledge of applicable policies and regulations; Federal and state laws; County administration policies including accounting, budgeting, payroll, and personnel regulations.
Knowledge of record keeping, scheduling, and confidential records management.
Knowledge of county and state forms, software applications, and network environments.
Knowledge of customer service principles and MS Office.
Skills in interpreting policies, researching data for projects, and preparing reports.
Ability to work independently, maintain composure and confidentiality, and meet deadlines.
Ability to plan, organize, and supervise staff; provide quality customer service; and communicate effectively orally and in writing.
Physical Demands
The work is sedentary and may require exerting up to 10 pounds of force occasionally to lift or move objects. The role requires finger dexterity, reaching, repetitive motion, and sensory functions such as hearing and vision.
Work Environment
Work is performed in a safe and secure environment with potential periodic/unpredictable demands.
Notice to Applicants
We appreciate your interest in our employment opportunities. At Pinal County, we value professionalism and respect for others. If these values are not demonstrated, we reserve the right to remove your candidacy from consideration.
Offers of employment are valid only if provided in writing and approved by Pinal County Human Resources.
All qualified candidates eligible to work in the United States are welcome to apply. Visa sponsorship is not available. Pinal County does not participate in STEM OPT.
Pre-employment screening includes a Motor Vehicle Record check, background check, and drug testing for safety-sensitive roles. A driving requirement requires a valid Arizona Driver's License.
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When we take good care of our employees, they take good care of our citizens. We are dedicated to providing our employees with a healthy work/life balance through paid vacation, paid sick leave, paid holidays, and paid sabbaticals every five years. We invest in well-being with affordable healthcare plans and retirement plans. Pinal County offers a rewarding experience and meaningful work.
Benefits
An Employer that Values Each Employee and Prioritizes a Work Experience that Provides Ample Time for Stress Reduction and Work-Life Balance.
Paid Vacation And Sick Leave
15 Vacation Days Accrued Annually Starting Day One
After Three (3) Years of Service, 18 Vacation Days Accrued Annually
After Five (5) Years of Service, 20 Vacation Days Accrued Annually
13 Sick Leave Days Accrued Annually Starting Day One
Ten Paid Holidays + One Paid Floating Holiday to Use as You Wish
Paid Sabbaticals Every Five (5) Years
Two-Week Sabbatical After Five Years of Continuous Service
Three-Week Sabbatical After Ten Years of Continuous Service
Four-Week Sabbatical After Fifteen Years of Continuous Service
Four-Week Sabbaticals Every Five Years After Fifteen Years of Continuous Service
Retirement Plans with Generous Employer Contributions - Guaranteed Lifetime Benefit
Top Tier Affordable Medical Plans (Six Plans to Choose From)
Some Medical Plans with Zero Employee Premium Cost
Dental and Vision Plans
Comprehensive Wellness Program with Onsite and Online Resources
Tuition Reimbursement
Alternative Work Schedules
Telehealth
Public Service Loan Forgiveness Program (Department of Education)
Employee Assistance Program with Training & Development
Civil Service Leave
Van Pool Options
Short-Term Disability – Employer Paid
Basic Life Insurance – Employer Paid
Flexible Spending Accounts for Dependent Care and Medical Expenses
Voluntary Benefits including Life, Accident, Critical Illness & Cancer Insurance
Working at Pinal County is an investment in you.
Apply to learn why Pinal County is more than just a job.
Responsibilities
Perform a wide variety of administrative and technical support functions of a highly responsible nature in relieving a Director or Elected Official of technical, organizational and administrative duties under basic supervision.
Perform experienced clerical, technical, and administrative duties, including special projects, program activities, calendar management, coordinating activities, data management, record keeping, research, and confidential technical assistance to customers in accordance with County policy and procedures.
Assist work group with County administrative support functions, explain rules, policies, and procedures, work independently, and make appropriate decisions based on experience.
Exercise initiative in technical assignments, develop reports, apply judgment to resolve problems, and refer policy matters to supervisor as needed.
Manage special projects and programmatic assignments, create, review, edit, and process memoranda and communications.
Maintain department files and library, collect statistics, produce administrative, technical, and statistical reports, and update records and tracking systems.
Purchase and distribute supplies, manage inventory, coordinate with vendors, and resolve customer service issues.
Assist with budgets, travel expenses, reimbursements, and financial reports as assigned.
Provide experienced customer service and information to visitors and staff, and assist with requests, applications, and documents.
May supervise daily activities of clerical staff.
Coordinate activities for managers and directors and support recruitment processes as needed.
Maintain confidentiality of work-related issues, customer records, and restricted information.
Perform other related duties as required.
Qualifications
High school diploma or GED.
Four (4) years of progressive administrative, computer, and/or accounting experience.
Or an equivalent combination of education and/or experience may substitute for the minimum requirements.
Preferred Qualifications
Arizona residents must have an Arizona Driver’s License upon hire; newly established Arizona Residents must have one within 30 days of hire.
Associate's Degree.
Specific technical training and certification may be required for some incumbents.
Knowledge of applicable policies and regulations; Federal and state laws; County administration policies including accounting, budgeting, payroll, and personnel regulations.
Knowledge of record keeping, scheduling, and confidential records management.
Knowledge of county and state forms, software applications, and network environments.
Knowledge of customer service principles and MS Office.
Skills in interpreting policies, researching data for projects, and preparing reports.
Ability to work independently, maintain composure and confidentiality, and meet deadlines.
Ability to plan, organize, and supervise staff; provide quality customer service; and communicate effectively orally and in writing.
Physical Demands
The work is sedentary and may require exerting up to 10 pounds of force occasionally to lift or move objects. The role requires finger dexterity, reaching, repetitive motion, and sensory functions such as hearing and vision.
Work Environment
Work is performed in a safe and secure environment with potential periodic/unpredictable demands.
Notice to Applicants
We appreciate your interest in our employment opportunities. At Pinal County, we value professionalism and respect for others. If these values are not demonstrated, we reserve the right to remove your candidacy from consideration.
Offers of employment are valid only if provided in writing and approved by Pinal County Human Resources.
All qualified candidates eligible to work in the United States are welcome to apply. Visa sponsorship is not available. Pinal County does not participate in STEM OPT.
Pre-employment screening includes a Motor Vehicle Record check, background check, and drug testing for safety-sensitive roles. A driving requirement requires a valid Arizona Driver's License.
#J-18808-Ljbffr