Paralegal
Commonwealth of Massachusetts, Boston, MA, United States
Overview
The Massachusetts Department of Public Health’s (DPH) Office of the General Counsel is seeking a dedicated and detail-oriented Paralegal Specialist to join its team. This role offers a meaningful opportunity to contribute to work that directly supports the health and well-being of communities across the Commonwealth. As part of an organization committed to equity, access, and public trust, the Paralegal Specialist plays an essential role in ensuring that DPH operates in compliance with state and federal laws while advancing critical public health initiatives.
Responsibilities
Provide comprehensive administrative and operational support to attorneys within the Office of the General Counsel, ensuring the efficient delivery of legal services.
Coordinate and assist with responses to subpoenas and public records requests, including applying appropriate redactions, drafting correspondence, managing production timelines, and maintaining tracking systems.
Maintain and organize electronic licensure databases and legal file systems to ensure accurate record‑keeping and accessibility of information.
Support the coordination and management of legal documents and case files related to pending matters.
Assist with document management processes, including maintaining electronic dockets, master calendars, and other tracking databases to support legal operations.
Compile and organize exhibits and administrative records in preparation for legal proceedings and agency actions.
Prepare legal documents for final signature and oversee their distribution via email, regular mail, and certified mail.
Serve as a liaison with members of the public, attorneys, and representatives from agencies across all levels of government to facilitate effective communication and coordination.
Maintain administrative dockets and pleadings, ensuring accuracy, compliance, and timely updates.
Provide technical assistance to parties participating in virtual hearings, supporting the smooth execution of legal proceedings.
Required Qualifications
Demonstrated knowledge of the theory, principles and practice of law.
General understanding of the terminology, symbols and standard abbreviations used in legal practice.
Familiarity with the methods of technical and general report writing.
Experience with conducting legal research methods and procedures.
Ability to read and understand legal documents such as decisions, briefs, opinions and contracts.
Preferred Qualifications
Paralegal certificate from an American Bar Association (ABA)‑approved program.
Prior experience supporting attorneys within a government agency, healthcare organization, or other highly regulated environment.
Demonstrated knowledge of public records laws, including the Massachusetts Public Records Law, and experience responding to records requests and subpoenas.
Familiarity with court procedures and administrative hearing processes.
Experience managing electronic document management systems, legal databases, and case tracking tools.
Strong organizational and project coordination skills with the ability to manage multiple priorities and meet strict deadlines.
Excellent written and verbal communication skills, including experience drafting professional correspondence and legal documents.
Proficiency with Microsoft Office Suite, particularly Word, Excel, Outlook, Teams; experience with document redaction.
Equal Opportunity Statement
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation and disposition. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status or any other basis covered by appropriate law. Females, minorities, veterans and persons with disabilities are strongly encouraged to apply for this position.
#J-18808-Ljbffr
The Massachusetts Department of Public Health’s (DPH) Office of the General Counsel is seeking a dedicated and detail-oriented Paralegal Specialist to join its team. This role offers a meaningful opportunity to contribute to work that directly supports the health and well-being of communities across the Commonwealth. As part of an organization committed to equity, access, and public trust, the Paralegal Specialist plays an essential role in ensuring that DPH operates in compliance with state and federal laws while advancing critical public health initiatives.
Responsibilities
Provide comprehensive administrative and operational support to attorneys within the Office of the General Counsel, ensuring the efficient delivery of legal services.
Coordinate and assist with responses to subpoenas and public records requests, including applying appropriate redactions, drafting correspondence, managing production timelines, and maintaining tracking systems.
Maintain and organize electronic licensure databases and legal file systems to ensure accurate record‑keeping and accessibility of information.
Support the coordination and management of legal documents and case files related to pending matters.
Assist with document management processes, including maintaining electronic dockets, master calendars, and other tracking databases to support legal operations.
Compile and organize exhibits and administrative records in preparation for legal proceedings and agency actions.
Prepare legal documents for final signature and oversee their distribution via email, regular mail, and certified mail.
Serve as a liaison with members of the public, attorneys, and representatives from agencies across all levels of government to facilitate effective communication and coordination.
Maintain administrative dockets and pleadings, ensuring accuracy, compliance, and timely updates.
Provide technical assistance to parties participating in virtual hearings, supporting the smooth execution of legal proceedings.
Required Qualifications
Demonstrated knowledge of the theory, principles and practice of law.
General understanding of the terminology, symbols and standard abbreviations used in legal practice.
Familiarity with the methods of technical and general report writing.
Experience with conducting legal research methods and procedures.
Ability to read and understand legal documents such as decisions, briefs, opinions and contracts.
Preferred Qualifications
Paralegal certificate from an American Bar Association (ABA)‑approved program.
Prior experience supporting attorneys within a government agency, healthcare organization, or other highly regulated environment.
Demonstrated knowledge of public records laws, including the Massachusetts Public Records Law, and experience responding to records requests and subpoenas.
Familiarity with court procedures and administrative hearing processes.
Experience managing electronic document management systems, legal databases, and case tracking tools.
Strong organizational and project coordination skills with the ability to manage multiple priorities and meet strict deadlines.
Excellent written and verbal communication skills, including experience drafting professional correspondence and legal documents.
Proficiency with Microsoft Office Suite, particularly Word, Excel, Outlook, Teams; experience with document redaction.
Equal Opportunity Statement
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation and disposition. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status or any other basis covered by appropriate law. Females, minorities, veterans and persons with disabilities are strongly encouraged to apply for this position.
#J-18808-Ljbffr