Administrative Specialist 3, Confidential
New Jersey Courts, Trenton, NJ, United States
Position Overview
New Jersey Judiciary is seeking a proactive, detail‑oriented, and adaptable professional to provide comprehensive administrative support to the Chief and Assistant Chief of the Judicial Education and Performance Unit. This role involves coordinating judicial education and performance programs, managing calendars, analyzing data, and communicating with judges, staff, and the bar.
Salary
The salary range for this position is $59,661.54 to $96,767.80 for Schedule A, and $59,661.54 to $91,929.42 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater.
Remote Work
The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. In addition to installing a multifactor authentication app, you will be required to have high‑speed home internet access.
Key Responsibilities
Provide daily administrative support to the Chief and Assistant Chief, including calendar management and unit event calendar coordination.
Assist in the administration of Judicial Performance and Education Programs, ensuring smooth operations and adherence to unit requirements.
Communicate effectively with judges, staff, and members of the bar across New Jersey regarding unit policies, guidelines, and event information.
Compile, analyze, and report statistical data related to judicial education and performance.
Advise managers on deadlines, rules, and regulations to ensure consistent coordination of educational events.
Lead and coordinate off‑site education programs, including event registration, staff coordination, and post‑event evaluation.
Evaluate event program performance and user experience, providing recommendations for improvement.
Develop and establish workflow systems and procedures for out‑of‑state approved education programs, including travel analysis, budgeting, and fiscal documentation.
Conduct program‑wide statistical analysis to identify trends in judge performance ratings and support ongoing development of educational initiatives.
Analyze work processes and methods to promote efficiency and effectiveness within the unit.
Communicate policies, rules, and regulations to unit staff and stakeholders.
Perform other related duties as assigned.
Qualifications
Graduation from an accredited college or university with a bachelor’s degree and at least three years of professional experience, including one year in program development, program coordination, program analysis, program administration, or administrative research.
Proven experience in administrative support, event coordination, or a related field is strongly desired.
Strong technical skills, including proficiency with Microsoft Access and similar software applications.
Excellent interpersonal, written, and oral communication skills.
Ability to handle confidential information and maintain data quality standards.
Strong organizational, analytical, and problem‑solving abilities.Ability to work independently and collaboratively in a fast‑paced environment.
Willingness and ability to travel to training event venues statewide.
Knowledge of judicial processes and court operations is a plus.
Physical Requirements
Must be able to perform work which requires climbing, prolonged standing, stretching, bending, and reaching.
Must be able to frequently lift and carry supplies weighing 30–50 pounds and occasionally up to 75 pounds.
Additional Employment Requirements
Driver’s license valid in New Jersey if operation of a vehicle is required.
Authorized to work in the United States; US citizenship is not required.
All new hires must agree to a thorough background check that includes fingerprinting.
Newly hired employees must establish and maintain a principal residence in New Jersey within one year of hire, unless an exemption is granted.
Substitution for Education Requirement
Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year‑for‑year basis, with one year of experience equal to 30 semester‑hour credits. An associate degree plus two years of additional experience may be substituted for a bachelor’s degree. A master’s degree may substitute for one year of experience. A law degree may substitute for two years of experience. Only one of the master’s or law degree substitutions may be used.
EEO Statement
The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action Employer Committed to Ensuring an Open Door to Justice.
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New Jersey Judiciary is seeking a proactive, detail‑oriented, and adaptable professional to provide comprehensive administrative support to the Chief and Assistant Chief of the Judicial Education and Performance Unit. This role involves coordinating judicial education and performance programs, managing calendars, analyzing data, and communicating with judges, staff, and the bar.
Salary
The salary range for this position is $59,661.54 to $96,767.80 for Schedule A, and $59,661.54 to $91,929.42 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater.
Remote Work
The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. In addition to installing a multifactor authentication app, you will be required to have high‑speed home internet access.
Key Responsibilities
Provide daily administrative support to the Chief and Assistant Chief, including calendar management and unit event calendar coordination.
Assist in the administration of Judicial Performance and Education Programs, ensuring smooth operations and adherence to unit requirements.
Communicate effectively with judges, staff, and members of the bar across New Jersey regarding unit policies, guidelines, and event information.
Compile, analyze, and report statistical data related to judicial education and performance.
Advise managers on deadlines, rules, and regulations to ensure consistent coordination of educational events.
Lead and coordinate off‑site education programs, including event registration, staff coordination, and post‑event evaluation.
Evaluate event program performance and user experience, providing recommendations for improvement.
Develop and establish workflow systems and procedures for out‑of‑state approved education programs, including travel analysis, budgeting, and fiscal documentation.
Conduct program‑wide statistical analysis to identify trends in judge performance ratings and support ongoing development of educational initiatives.
Analyze work processes and methods to promote efficiency and effectiveness within the unit.
Communicate policies, rules, and regulations to unit staff and stakeholders.
Perform other related duties as assigned.
Qualifications
Graduation from an accredited college or university with a bachelor’s degree and at least three years of professional experience, including one year in program development, program coordination, program analysis, program administration, or administrative research.
Proven experience in administrative support, event coordination, or a related field is strongly desired.
Strong technical skills, including proficiency with Microsoft Access and similar software applications.
Excellent interpersonal, written, and oral communication skills.
Ability to handle confidential information and maintain data quality standards.
Strong organizational, analytical, and problem‑solving abilities.Ability to work independently and collaboratively in a fast‑paced environment.
Willingness and ability to travel to training event venues statewide.
Knowledge of judicial processes and court operations is a plus.
Physical Requirements
Must be able to perform work which requires climbing, prolonged standing, stretching, bending, and reaching.
Must be able to frequently lift and carry supplies weighing 30–50 pounds and occasionally up to 75 pounds.
Additional Employment Requirements
Driver’s license valid in New Jersey if operation of a vehicle is required.
Authorized to work in the United States; US citizenship is not required.
All new hires must agree to a thorough background check that includes fingerprinting.
Newly hired employees must establish and maintain a principal residence in New Jersey within one year of hire, unless an exemption is granted.
Substitution for Education Requirement
Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year‑for‑year basis, with one year of experience equal to 30 semester‑hour credits. An associate degree plus two years of additional experience may be substituted for a bachelor’s degree. A master’s degree may substitute for one year of experience. A law degree may substitute for two years of experience. Only one of the master’s or law degree substitutions may be used.
EEO Statement
The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action Employer Committed to Ensuring an Open Door to Justice.
#J-18808-Ljbffr