Temporary Front Desk & Housing Assignments Coordinator
University of California - Irvine, Irvine, CA, United States
Your Role on the Team
Job duties include, but are not limited to:
Manage housing assignments for approximately 4,300 residents, including room changes, contract cancellations, and database updates.
Oversee daily front desk operations, resolving inquiries and independently troubleshooting resident and visitor concerns.
Analyze service trends and resident requests to recommend process improvements and enhance operational efficiency.
Coordinate administrative tasks such as key control, supply inventory, facilities requests, phone support, and special projects.
What It Takes to be Successful
Required:
Strong administrative and organizational skills with the ability to manage high-volume, detail-oriented processes.
Excellent customer service and communication skills with experience supporting diverse populations.
Ability to troubleshoot issues independently and make sound decisions in a fast-paced environment.
Proficiency with multiple software systems and data tracking tools.
Ability to read, write, and follow written and oral instructions in English.
Preferred:
Experience in housing operations, student services, or property/residential management.
Background in front desk coordination or high-traffic customer-facing environments.
Experience analyzing data or service trends to improve processes.
Familiarity with campus systems or housing management software.
Total Rewards
In addition to the salary range listed below, UC Irvine offers benefits including medical insurance, sick and vacation time, retirement savings plans, and access to discounts and perks. Compensation and benefits details can be found at the provided links.
$29.40/hour - $30.04/hour
Conditions of Employment
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:
Background Check and Live Scan
Employment Misconduct*
Legal Right to work in the United States
Vaccination Policies
Smoking and Tobacco Policy
Drug Free Environment
*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements:
California Child Abuse and Neglect Reporting Act
E-Verify
Pre-Placement Health Evaluation
Temporary Employment
This is a temporary employment recruitment reporting to the UCI Temporary Employment Services (TES) Department. Interviewing and hiring is based on internal hiring needs and how well the candidate's experience matches the assignment requirements. Certain temporary assignments may require clearance of a health physical or require a valid California Driver's License for driving university vehicles.
The majority of our temporary positions are Monday - Friday, 8:00 a.m. - 5:00 p.m. We also have occasional part-time, weekend, and evening hours available, depending on the assignment. Comprehensive benefits options are also available for temporary employees, including paid vacation, holidays, and sick leave.
Please note that we recruit for this position on an on-going basis to build a talent pool of potential candidates. When a position becomes available, you will be reviewed at that time. Due to the volume of applications we receive, only those candidates selected for interviews will be contacted.
Applicants with prior employment with UC or UC Irvine, please include this work experience on both your application and resume.
Parking Information
All visitors, staff, and students are required to purchase parking permits to park on UCI property. If you plan to commute to work via your personal vehicle, review the parking requirements of your work location and parking rates on the UC Irvine Parking and Transportation website.
Closing Statement
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy. We are committed to attracting and retaining a diverse workforce and honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.
Consideration for Work Authorization Sponsorship
Must be able to provide proof of work authorization.
#J-18808-Ljbffr
Job duties include, but are not limited to:
Manage housing assignments for approximately 4,300 residents, including room changes, contract cancellations, and database updates.
Oversee daily front desk operations, resolving inquiries and independently troubleshooting resident and visitor concerns.
Analyze service trends and resident requests to recommend process improvements and enhance operational efficiency.
Coordinate administrative tasks such as key control, supply inventory, facilities requests, phone support, and special projects.
What It Takes to be Successful
Required:
Strong administrative and organizational skills with the ability to manage high-volume, detail-oriented processes.
Excellent customer service and communication skills with experience supporting diverse populations.
Ability to troubleshoot issues independently and make sound decisions in a fast-paced environment.
Proficiency with multiple software systems and data tracking tools.
Ability to read, write, and follow written and oral instructions in English.
Preferred:
Experience in housing operations, student services, or property/residential management.
Background in front desk coordination or high-traffic customer-facing environments.
Experience analyzing data or service trends to improve processes.
Familiarity with campus systems or housing management software.
Total Rewards
In addition to the salary range listed below, UC Irvine offers benefits including medical insurance, sick and vacation time, retirement savings plans, and access to discounts and perks. Compensation and benefits details can be found at the provided links.
$29.40/hour - $30.04/hour
Conditions of Employment
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:
Background Check and Live Scan
Employment Misconduct*
Legal Right to work in the United States
Vaccination Policies
Smoking and Tobacco Policy
Drug Free Environment
*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements:
California Child Abuse and Neglect Reporting Act
E-Verify
Pre-Placement Health Evaluation
Temporary Employment
This is a temporary employment recruitment reporting to the UCI Temporary Employment Services (TES) Department. Interviewing and hiring is based on internal hiring needs and how well the candidate's experience matches the assignment requirements. Certain temporary assignments may require clearance of a health physical or require a valid California Driver's License for driving university vehicles.
The majority of our temporary positions are Monday - Friday, 8:00 a.m. - 5:00 p.m. We also have occasional part-time, weekend, and evening hours available, depending on the assignment. Comprehensive benefits options are also available for temporary employees, including paid vacation, holidays, and sick leave.
Please note that we recruit for this position on an on-going basis to build a talent pool of potential candidates. When a position becomes available, you will be reviewed at that time. Due to the volume of applications we receive, only those candidates selected for interviews will be contacted.
Applicants with prior employment with UC or UC Irvine, please include this work experience on both your application and resume.
Parking Information
All visitors, staff, and students are required to purchase parking permits to park on UCI property. If you plan to commute to work via your personal vehicle, review the parking requirements of your work location and parking rates on the UC Irvine Parking and Transportation website.
Closing Statement
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy. We are committed to attracting and retaining a diverse workforce and honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.
Consideration for Work Authorization Sponsorship
Must be able to provide proof of work authorization.
#J-18808-Ljbffr