Senior Assistant Property Manager
Cushman Wakefield Multifamily, Tampa, FL, United States
Senior Assistant Property Manager
Under the supervision of the Property Manager, the Senior Assistant Property Manager is responsible for assisting in all areas defined as part of the Property Manager job description. This is a management role that will directly and indirectly supervise individuals, building staff, operations, and coordinate the various functions. Primary responsibilities include ensuring client facilities generate a satisfactory cash flow, the property is maintained in accordance with client standards and requirements and customer satisfaction.
Job Description Summary
This role directly supports the Property Manager and maintains daily operations, communications, and financial compliance for multiple properties.
Job Description
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Manage the building staff in the absence of the Property Manager or General Manager, including all managerial functions as directed by the manager.
Handle all building correspondence to and from clients, tenants and vendors as directed by the Property Manager or General Manager.
Prepare and maintain all property files, leases, and contracts in an orderly, logical manner.
Obtain aging reports on behalf of the Property Manager or General Manager and follow up on all delinquencies using C&W or client‑directed policies.
Ensure invoices are processed in accounting with appropriate back‑up and according to established procedures.
Prepare lease abstracts for all tenants and a monthly rent roll for management review.
Coordinate tenant move‑ins and move‑outs, including furniture delivery and pick‑up.
Coordinate tenant requests for above‑standard work: obtain estimates, provide proposals, release work, and invoice tenants accordingly.
Oversee maintenance of work order and purchase order systems.
Maintain the Tenant Service Package, including handbooks, anniversaries, holiday gifts, park events, quarterly newsletters, and training programs; keep tenant data accurate.
Update and maintain office procedures in the Property Operations Procedure Manual.
Ensure Certificates of Insurance for tenants and vendors are up to date.
Oversee the processing of staff hours, expense reports, and check requests for review and approval.
Process above‑standard tenant bill‑backs for electrical usage, after‑hours HVAC, and similar charges in a timely manner.
Prepare portions of annual budgets, CAM reconciliations, and monthly financial reports; handle bank deposits at the onsite office.
Lead regular inspections of properties with janitorial, landscape, and other service providers as directed by management.
Participate in performance oversight of all service contractors.
Oversee aspects of tenant improvement work under management oversight.
KEY COMPETENCIES
Initiative
Organization Skills
Time Management Skills
Communication Proficiency (oral and written)
Customer Focus
Multi‑Tasking
Sense of Urgency
IMPORTANT EDUCATION
Bachelor’s Degree in Business
IMPORTANT EXPERIENCE
2+ years of real estate property management or related experience
ADDITIONAL ELIGIBILITY QUALIFICATIONS
Active Real Estate license in the state worked in OR RPA or CPM professional designation(s)
Basic understanding of computer software programs and base building systems
Basic understanding of the reconciliation process for CAM, insurance and real estate taxes, and lease terms
Ability to assign tasks and manage others’ workloads
WORK ENVIRONMENT
This job operates in a professional office environment. It routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. It requires regular travel between properties in varying weather conditions.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee may need to travel from floor to floor, climb stairs, and walk between buildings in varying outdoor weather conditions. The employee may also be required to remain in a stationary position for about 85% of the time and operate office machinery regularly.
OTHER DUTIES
This job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.
BENEFITS
Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield offer competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements. The compensation for this position is: $76,500.00 – $90,000.00. Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.
ADA
In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email. Please refer to the job title and location when you contact us.
INCO
Cushman & Wakefield
#J-18808-Ljbffr
Under the supervision of the Property Manager, the Senior Assistant Property Manager is responsible for assisting in all areas defined as part of the Property Manager job description. This is a management role that will directly and indirectly supervise individuals, building staff, operations, and coordinate the various functions. Primary responsibilities include ensuring client facilities generate a satisfactory cash flow, the property is maintained in accordance with client standards and requirements and customer satisfaction.
Job Description Summary
This role directly supports the Property Manager and maintains daily operations, communications, and financial compliance for multiple properties.
Job Description
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Manage the building staff in the absence of the Property Manager or General Manager, including all managerial functions as directed by the manager.
Handle all building correspondence to and from clients, tenants and vendors as directed by the Property Manager or General Manager.
Prepare and maintain all property files, leases, and contracts in an orderly, logical manner.
Obtain aging reports on behalf of the Property Manager or General Manager and follow up on all delinquencies using C&W or client‑directed policies.
Ensure invoices are processed in accounting with appropriate back‑up and according to established procedures.
Prepare lease abstracts for all tenants and a monthly rent roll for management review.
Coordinate tenant move‑ins and move‑outs, including furniture delivery and pick‑up.
Coordinate tenant requests for above‑standard work: obtain estimates, provide proposals, release work, and invoice tenants accordingly.
Oversee maintenance of work order and purchase order systems.
Maintain the Tenant Service Package, including handbooks, anniversaries, holiday gifts, park events, quarterly newsletters, and training programs; keep tenant data accurate.
Update and maintain office procedures in the Property Operations Procedure Manual.
Ensure Certificates of Insurance for tenants and vendors are up to date.
Oversee the processing of staff hours, expense reports, and check requests for review and approval.
Process above‑standard tenant bill‑backs for electrical usage, after‑hours HVAC, and similar charges in a timely manner.
Prepare portions of annual budgets, CAM reconciliations, and monthly financial reports; handle bank deposits at the onsite office.
Lead regular inspections of properties with janitorial, landscape, and other service providers as directed by management.
Participate in performance oversight of all service contractors.
Oversee aspects of tenant improvement work under management oversight.
KEY COMPETENCIES
Initiative
Organization Skills
Time Management Skills
Communication Proficiency (oral and written)
Customer Focus
Multi‑Tasking
Sense of Urgency
IMPORTANT EDUCATION
Bachelor’s Degree in Business
IMPORTANT EXPERIENCE
2+ years of real estate property management or related experience
ADDITIONAL ELIGIBILITY QUALIFICATIONS
Active Real Estate license in the state worked in OR RPA or CPM professional designation(s)
Basic understanding of computer software programs and base building systems
Basic understanding of the reconciliation process for CAM, insurance and real estate taxes, and lease terms
Ability to assign tasks and manage others’ workloads
WORK ENVIRONMENT
This job operates in a professional office environment. It routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. It requires regular travel between properties in varying weather conditions.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee may need to travel from floor to floor, climb stairs, and walk between buildings in varying outdoor weather conditions. The employee may also be required to remain in a stationary position for about 85% of the time and operate office machinery regularly.
OTHER DUTIES
This job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.
BENEFITS
Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield offer competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements. The compensation for this position is: $76,500.00 – $90,000.00. Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.
ADA
In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email. Please refer to the job title and location when you contact us.
INCO
Cushman & Wakefield
#J-18808-Ljbffr