Executive Assistant
CCMC, Scottsdale, AZ, United States
This role will be onsite at our corporate office in Scottsdale, AZ.
The Executive Assistant provides high-level administrative support to senior executives by managing schedules, coordinating communications, and handling confidential information with discretion. This role requires exceptional organizational skills, attention to detail, and the ability to anticipate executive needs in a fast-paced environment. The Executive Assistant serves as a trusted partner, helping ensure efficient daily operations and smooth coordination across teams and stakeholders.
Responsibilities
Complete a broad variety of administrative tasks that facilitate the senior executive team in their ability to effectively lead the organization
Assist with special projects and serve as a primary point of contact for internal and external colleagues on all matters pertaining to the senior executive team
Act as point of contact for highly confidential and critical matters
Help draft, design, edit and produce complex documents, reports and presentations
Compose and prepare correspondence as needed
Arrange travel and accommodations for executives
Manage expenses and required reporting
Manage schedules and calendars including arranging for organizational meetings and events
Take notes and record minutes
Manage the day‑to‑day calendar needs of the senior executive team
Screen, respond and greet visitors and decide if they should be able to meet with the executive
Qualifications
Minimum of four years of experience as a C‑suite assistant supporting several executives at the same time
High school diploma required
Associate’s or bachelor’s degree in business administration or related field preferred
Extreme proficiency with Microsoft Office Suite with the ability to learn new or updated software
Extensive knowledge of office management and administration, clerical procedures and record‑keeping systems
Excellent verbal and written communication skills
Excellent interpersonal and customer service skills
Excellent organizational skills and attention to detail
Outstanding time‑management skills
Ability to communicate effectively orally and in writing while meeting deadlines
Highly responsive as well as proactive
Ability to effectively take initiative and apply sound judgement
Work occasional hours outside of regular schedule for meetings
What we offer
Comprehensive benefits package including medical, dental, and vision
Wellness program
Flexible Spending Accounts
Company‑matching 401k contributions
\ Paid time off for vacation, holidays, medical, and volunteering
Paid parental leave
Training and educational assistance
Support programs, including Employee Assistance Program and Calm Health
Optional benefits including short‑ and long‑term disability, life insurance, and pet insurance
Most importantly, a caring team who is dedicated to your success!
Additional Information - Physical Requirements
Lifting: Must be able to lift up to 10 pounds occasionally
Mobility: Ability to move about an office environment, attend internal meetings across campus or facility, and travel between locations as needed
Working conditions: Primarily office‑based in a professional setting. Occasional travel required to visit regional offices or attend events. Ability to work flexible hours as needed to support operations across multiple time zones
Personal protective gear: Not typically required. May be necessary when visiting field locations or facilities with specific safety protocols
Extended Sitting or Standing: Prolonged periods of sitting at a desk and working on a computer. Occasional standing during presentations, meetings, or on‑site visits
Manual Dexterity: Required for regular use of computer, keyboard, mouse, and mobile devices
Driving: Occasional driving may be required for business‑related travel to other offices or events. A valid driver’s license and reliable transportation may be necessary. (Please note: We will request and review an MVR at the time of hire and on a periodic basis thereafter to ensure that employees maintain a satisfactory driving status.)
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The Executive Assistant provides high-level administrative support to senior executives by managing schedules, coordinating communications, and handling confidential information with discretion. This role requires exceptional organizational skills, attention to detail, and the ability to anticipate executive needs in a fast-paced environment. The Executive Assistant serves as a trusted partner, helping ensure efficient daily operations and smooth coordination across teams and stakeholders.
Responsibilities
Complete a broad variety of administrative tasks that facilitate the senior executive team in their ability to effectively lead the organization
Assist with special projects and serve as a primary point of contact for internal and external colleagues on all matters pertaining to the senior executive team
Act as point of contact for highly confidential and critical matters
Help draft, design, edit and produce complex documents, reports and presentations
Compose and prepare correspondence as needed
Arrange travel and accommodations for executives
Manage expenses and required reporting
Manage schedules and calendars including arranging for organizational meetings and events
Take notes and record minutes
Manage the day‑to‑day calendar needs of the senior executive team
Screen, respond and greet visitors and decide if they should be able to meet with the executive
Qualifications
Minimum of four years of experience as a C‑suite assistant supporting several executives at the same time
High school diploma required
Associate’s or bachelor’s degree in business administration or related field preferred
Extreme proficiency with Microsoft Office Suite with the ability to learn new or updated software
Extensive knowledge of office management and administration, clerical procedures and record‑keeping systems
Excellent verbal and written communication skills
Excellent interpersonal and customer service skills
Excellent organizational skills and attention to detail
Outstanding time‑management skills
Ability to communicate effectively orally and in writing while meeting deadlines
Highly responsive as well as proactive
Ability to effectively take initiative and apply sound judgement
Work occasional hours outside of regular schedule for meetings
What we offer
Comprehensive benefits package including medical, dental, and vision
Wellness program
Flexible Spending Accounts
Company‑matching 401k contributions
\ Paid time off for vacation, holidays, medical, and volunteering
Paid parental leave
Training and educational assistance
Support programs, including Employee Assistance Program and Calm Health
Optional benefits including short‑ and long‑term disability, life insurance, and pet insurance
Most importantly, a caring team who is dedicated to your success!
Additional Information - Physical Requirements
Lifting: Must be able to lift up to 10 pounds occasionally
Mobility: Ability to move about an office environment, attend internal meetings across campus or facility, and travel between locations as needed
Working conditions: Primarily office‑based in a professional setting. Occasional travel required to visit regional offices or attend events. Ability to work flexible hours as needed to support operations across multiple time zones
Personal protective gear: Not typically required. May be necessary when visiting field locations or facilities with specific safety protocols
Extended Sitting or Standing: Prolonged periods of sitting at a desk and working on a computer. Occasional standing during presentations, meetings, or on‑site visits
Manual Dexterity: Required for regular use of computer, keyboard, mouse, and mobile devices
Driving: Occasional driving may be required for business‑related travel to other offices or events. A valid driver’s license and reliable transportation may be necessary. (Please note: We will request and review an MVR at the time of hire and on a periodic basis thereafter to ensure that employees maintain a satisfactory driving status.)
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