Executive Assistant to Founder/Chief Creative Officer (Part-time)
AD&Co., Los Angeles, CA, United States
ABOUT US
AD&Co. is an LA based boutique creative agency and content studio specializing in strategic storytelling, branded content, and creative campaigns for fashion, beauty, and lifestyle brands, with a strong focus on female audiences. Our agency is at the intersection of brand, content, and culture. We partner with clients to create strategic, visually compelling work that resonates and drives impact. Female owned and operated, AD&Co. is known for its collaborative approach, sharp creative instincts, and deep appreciation for design, storytelling, and modern brand-building.
ABOUT THE ROLE
We’re seeking a highly intuitive, proactive Part-Time Executive Assistant (20-25 hours/week) to support the Founder & Chief Creative Officer. This is not a traditional assistant role, it’s for someone who thrives in a fast-moving creative environment, anticipates needs before they arise, and is excited about integrating AI tools to streamline workflows and elevate productivity.
You’ll be a trusted right hand, helping manage the day-to-day while creating space for our founder to focus on big-picture thinking, creative leadership, and agency growth. Note this role will also include personal tasks. This is a unique opportunity to work closely with a creative founder at the intersection of brand, content, and culture. You’ll play a key role in shaping not just how the day runs, but how the business operates more intelligently and efficiently.
RESPONSIBILITIES INCLUDE:
Executive Support
Manage complex calendars, scheduling across multiple time zones, shifting priorities, and last-minute changes
Coordinate internal and external meetings, including client calls, creative reviews and leadership sessions
Handle email management: drafting responses, flagging priorities and maintaining inbox organization
Prepare agendas, notes and follow-ups to keep things moving forward
Support founder in prep for annual reviews and agency administration
Travel & Logistics
Plan and book domestic travel (flights, hotels, transportation, itineraries)
Build seamless, thoughtful travel experiences with attention to detail
Manage expense tracking and receipts
Operations & Personal Support
Assist with light personal tasks (appointments, reservations, household coordination)
Help keep day-to-day life running smoothly behind the scenes
Support onboarding of new tools, systems and processes
AI & Productivity Integration
Help implement and manage AI tools (including Claude and other assistants) to streamline workflows
Identify opportunities to automate repetitive tasks and improve efficiency
Organize digital systems, files and knowledge for easy access and usability
Stay curious and proactive about new tools that can improve how we work
WHO YOU ARE
Highly organized with exceptional attention to detail
Anticipatory: you think two steps ahead and solve problems before they surface
Calm under pressure and adaptable in a fast‑paced, creative environment
Tech‑savvy and excited by AI tools and new ways of working
Discreet, trustworthy and professional with sensitive information
Strong communicator: clear, concise and thoughtful in both written and verbal interactions
Based in Los Angeles and available for occasional in‑office days
BONUS POINTS
Experience supporting a founder, creative executive or agency leader
Familiarity with creative workflows, production or content environments
Experience with AI tools like Claude, ChatGPT, Notion AI or similar
A natural interest in design, beauty, fashion, culture or storytelling
REQUIRED EDUCATION & EXPERIENCE
Bachelor’s degree in Business, Marketing or related field preferred
3‑5 years of experience supporting a founder, creative executive or agency leader preferred
2‑3 years of experience working in a related field
REQUIRED SKILLS
MacOS proficiency with competency in Apple systems
Advanced Google Workspace (email, calendar, docs, slides, sheets)
Project management systems (i.e. Asana, Monday, Basecamp)
AI & Automation tools (Claude, Otter.ai, Fireflies.ai, Perplexity AI, Grammarly, ChatGPT, Notion AI)
Knowledge of file management (i.e. Dropbox) and other administrative procedures
Travel & expense tracking software (Concur, TripIT, Expensify, TripActions, Google/Apple maps)
Scheduling & communication tools (Calendly, Loom, Zoom, Slack)
WORK SCHEDULED & ENVIRONMENT
This position is estimated to work between 20 and 25 hours per week. The work schedule is Monday‑Friday, during the hours of 9:00am and 6:00pm. Hours are not guaranteed and may fluctuate with clients’ needs, including flexibility to meet client needs in alternate time zones.
This is a hybrid remote position. Job duties will be performed in your own home office location and in our South Culver City office. Your home office must safeguard private and confidential information.
PERKS & DETAILS
Part‑time role (20‑25 hours/week)
$35/hour
Hybrid Remote
Flexible Schedule
Year‐End Week of Rest
Paid Sick Leave
Bring your pet to work
Fun & supportive team
HOW TO APPLY
Please apply directly through LinkedIn or you can send your resume and a brief cover letter explaining why you would be a great fit for this role to:
Email: careers@adandcompany.com
#J-18808-Ljbffr
AD&Co. is an LA based boutique creative agency and content studio specializing in strategic storytelling, branded content, and creative campaigns for fashion, beauty, and lifestyle brands, with a strong focus on female audiences. Our agency is at the intersection of brand, content, and culture. We partner with clients to create strategic, visually compelling work that resonates and drives impact. Female owned and operated, AD&Co. is known for its collaborative approach, sharp creative instincts, and deep appreciation for design, storytelling, and modern brand-building.
ABOUT THE ROLE
We’re seeking a highly intuitive, proactive Part-Time Executive Assistant (20-25 hours/week) to support the Founder & Chief Creative Officer. This is not a traditional assistant role, it’s for someone who thrives in a fast-moving creative environment, anticipates needs before they arise, and is excited about integrating AI tools to streamline workflows and elevate productivity.
You’ll be a trusted right hand, helping manage the day-to-day while creating space for our founder to focus on big-picture thinking, creative leadership, and agency growth. Note this role will also include personal tasks. This is a unique opportunity to work closely with a creative founder at the intersection of brand, content, and culture. You’ll play a key role in shaping not just how the day runs, but how the business operates more intelligently and efficiently.
RESPONSIBILITIES INCLUDE:
Executive Support
Manage complex calendars, scheduling across multiple time zones, shifting priorities, and last-minute changes
Coordinate internal and external meetings, including client calls, creative reviews and leadership sessions
Handle email management: drafting responses, flagging priorities and maintaining inbox organization
Prepare agendas, notes and follow-ups to keep things moving forward
Support founder in prep for annual reviews and agency administration
Travel & Logistics
Plan and book domestic travel (flights, hotels, transportation, itineraries)
Build seamless, thoughtful travel experiences with attention to detail
Manage expense tracking and receipts
Operations & Personal Support
Assist with light personal tasks (appointments, reservations, household coordination)
Help keep day-to-day life running smoothly behind the scenes
Support onboarding of new tools, systems and processes
AI & Productivity Integration
Help implement and manage AI tools (including Claude and other assistants) to streamline workflows
Identify opportunities to automate repetitive tasks and improve efficiency
Organize digital systems, files and knowledge for easy access and usability
Stay curious and proactive about new tools that can improve how we work
WHO YOU ARE
Highly organized with exceptional attention to detail
Anticipatory: you think two steps ahead and solve problems before they surface
Calm under pressure and adaptable in a fast‑paced, creative environment
Tech‑savvy and excited by AI tools and new ways of working
Discreet, trustworthy and professional with sensitive information
Strong communicator: clear, concise and thoughtful in both written and verbal interactions
Based in Los Angeles and available for occasional in‑office days
BONUS POINTS
Experience supporting a founder, creative executive or agency leader
Familiarity with creative workflows, production or content environments
Experience with AI tools like Claude, ChatGPT, Notion AI or similar
A natural interest in design, beauty, fashion, culture or storytelling
REQUIRED EDUCATION & EXPERIENCE
Bachelor’s degree in Business, Marketing or related field preferred
3‑5 years of experience supporting a founder, creative executive or agency leader preferred
2‑3 years of experience working in a related field
REQUIRED SKILLS
MacOS proficiency with competency in Apple systems
Advanced Google Workspace (email, calendar, docs, slides, sheets)
Project management systems (i.e. Asana, Monday, Basecamp)
AI & Automation tools (Claude, Otter.ai, Fireflies.ai, Perplexity AI, Grammarly, ChatGPT, Notion AI)
Knowledge of file management (i.e. Dropbox) and other administrative procedures
Travel & expense tracking software (Concur, TripIT, Expensify, TripActions, Google/Apple maps)
Scheduling & communication tools (Calendly, Loom, Zoom, Slack)
WORK SCHEDULED & ENVIRONMENT
This position is estimated to work between 20 and 25 hours per week. The work schedule is Monday‑Friday, during the hours of 9:00am and 6:00pm. Hours are not guaranteed and may fluctuate with clients’ needs, including flexibility to meet client needs in alternate time zones.
This is a hybrid remote position. Job duties will be performed in your own home office location and in our South Culver City office. Your home office must safeguard private and confidential information.
PERKS & DETAILS
Part‑time role (20‑25 hours/week)
$35/hour
Hybrid Remote
Flexible Schedule
Year‐End Week of Rest
Paid Sick Leave
Bring your pet to work
Fun & supportive team
HOW TO APPLY
Please apply directly through LinkedIn or you can send your resume and a brief cover letter explaining why you would be a great fit for this role to:
Email: careers@adandcompany.com
#J-18808-Ljbffr