Human Resource Assistant: Virginia Correctional Center for Women #00337
Commonwealth of VA Careers, Virginia, MN, United States
Job Title
Human Resource Assistant: Virginia Correctional Center for Women #00337
Position Details
State Role Title: Admin and Office Spec III
Hiring Range: $42,950.00 - $56,453.00
Pay Band: 3
Agency: Dept of Corr - Central Admin
Location: Virginia Corr Ctr For Women
Agency Website: www.vadoc.virginia.gov
Recruitment Type: General Public - G
Responsibilities
Responsible for the daily administrative and Human Resources (HR) duties at a Department of Corrections (DOC) institution. Provide assistance with recruitment and record maintenance for payroll processing as well as provide clerical support to all employees. The job involves a wide range of support activities inside HR unit, from coordinating meetings to maintaining employee records/database (manual and electronic) to posting job ads. Also, act as the liaison between HR and employees, ensuring smooth communication and prompt resolution of requests and questions. Provides clerical and administrative assistance to the Human Resources Officer (HRO) to ensure accurate and efficient administration of human resource operations to include recruiting, payroll processing, benefits administration, personnel file maintenance, data entry into Page-up, Cardinal, BES and the database and assist, when necessary, with time/leave maintenance. Acts as an HR advocate and assists the HRO in day-to-day duties to provide effective customer service in all areas of Human Resources.
Minimum Qualifications
High School Diploma or Equivalent.
Proven experience as an HR Assistant, Staff Assistant, or relevant human resources/administrative position.
Knowledge of federal, state policies and procedures related to Human Resources including Fair Labor Standards Act (FLSA), Family Medical Leave Act (FMLA), Virginia Sickness and Disability Program (VSDP), Americans with Disabilities Act (ADA), and Worker's Compensation.
Excellent verbal and written communication skills.
Excellent interpersonal skills to interact with all levels of management with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
Excellent organizational and time management skills with attention to detail.
Proficient with Microsoft Office Suite or related software.
Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.
Effective HR administration and people management skills.
Exposure to payroll practices.
Good understanding of HR functions and best practices.
Knowledge of general Human Resource policies and procedures.
Additional Considerations
Hands‑on prior experience with an HR system (such as HRIS or HRMS).
Familiarity with HR applicant software and resume databases.
Some experience as an HR Assistant will be preferred.
Knowledge of Department of Corrections (DOC) policies and procedures related to Human Resources.
Working knowledge of timekeeping practices.
Courses in business, office practices and procedures, and automated business applications.
EEO Statement
VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.
Veteran and Service Member Preference
VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply.
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Human Resource Assistant: Virginia Correctional Center for Women #00337
Position Details
State Role Title: Admin and Office Spec III
Hiring Range: $42,950.00 - $56,453.00
Pay Band: 3
Agency: Dept of Corr - Central Admin
Location: Virginia Corr Ctr For Women
Agency Website: www.vadoc.virginia.gov
Recruitment Type: General Public - G
Responsibilities
Responsible for the daily administrative and Human Resources (HR) duties at a Department of Corrections (DOC) institution. Provide assistance with recruitment and record maintenance for payroll processing as well as provide clerical support to all employees. The job involves a wide range of support activities inside HR unit, from coordinating meetings to maintaining employee records/database (manual and electronic) to posting job ads. Also, act as the liaison between HR and employees, ensuring smooth communication and prompt resolution of requests and questions. Provides clerical and administrative assistance to the Human Resources Officer (HRO) to ensure accurate and efficient administration of human resource operations to include recruiting, payroll processing, benefits administration, personnel file maintenance, data entry into Page-up, Cardinal, BES and the database and assist, when necessary, with time/leave maintenance. Acts as an HR advocate and assists the HRO in day-to-day duties to provide effective customer service in all areas of Human Resources.
Minimum Qualifications
High School Diploma or Equivalent.
Proven experience as an HR Assistant, Staff Assistant, or relevant human resources/administrative position.
Knowledge of federal, state policies and procedures related to Human Resources including Fair Labor Standards Act (FLSA), Family Medical Leave Act (FMLA), Virginia Sickness and Disability Program (VSDP), Americans with Disabilities Act (ADA), and Worker's Compensation.
Excellent verbal and written communication skills.
Excellent interpersonal skills to interact with all levels of management with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
Excellent organizational and time management skills with attention to detail.
Proficient with Microsoft Office Suite or related software.
Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.
Effective HR administration and people management skills.
Exposure to payroll practices.
Good understanding of HR functions and best practices.
Knowledge of general Human Resource policies and procedures.
Additional Considerations
Hands‑on prior experience with an HR system (such as HRIS or HRMS).
Familiarity with HR applicant software and resume databases.
Some experience as an HR Assistant will be preferred.
Knowledge of Department of Corrections (DOC) policies and procedures related to Human Resources.
Working knowledge of timekeeping practices.
Courses in business, office practices and procedures, and automated business applications.
EEO Statement
VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.
Veteran and Service Member Preference
VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply.
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