Recruiting Scheduler/Coordinator
HDR, Inc., Irvine, CA, United States
Recruiting Scheduler/Coordinator
We are seeking a detail-oriented and highly organized Recruiting Scheduler/Coordinator to join our global Talent Acquisition team. In this role, you will coordinate interview scheduling logistics across a specific region, manage past/current candidate outreach, and support the recruitment team. You will play a key role in helping HDR attract and engage top talent worldwide.
Responsibilities
Coordinate and schedule interviews (phone, virtual, and in-person) for candidates across a specific geographic region.
Work closely with recruiters, hiring managers, and HR staff to align schedules and confirm interview logistics.
Communicate clearly and professionally with candidates, ensuring they have the information they need to navigate the interview process.
Utilize applicant tracking systems (ATS) and internal tools to manage and track interview schedules and communications.
Anticipate and resolve scheduling conflicts and changes quickly and efficiently.
Provide timely updates and confirmations to all stakeholders.
Ensure a consistently positive candidate experience aligned with HDR's employer brand.
Support administrative aspects of the recruitment process, such as calendar management, travel coordination, and follow-up communication.
Occasionally, assist the recruiting support team in the preparation of offer letters, processing background checks, and other details related to the hiring process.
Conduct comprehensive reference checks.
Work with recruiters and hiring managers to create LinkedIn posts.
Manage talent pipeline requisitions to help identify potential candidates, including contacting candidates to gauge interest and location preferences. Partner with recruiters within the region to advance candidates through the process.
Mine the ATS for past candidates and reach out to gauge potential interest in HDR.
Help ensure compliance with HDR's hiring processes and documentation standards.
Preferred Qualifications
Experience in a global organization and/or knowledge of international hiring logistics.
Experience working across multiple time zones.
Familiarity with video conferencing tools (MS Teams, etc.).
Bachelor's degree.
Passion for providing excellent service to internal and external stakeholders.
Required Qualifications
High School diploma or equivalent.
A minimum of 1 year of related experience.
Ability to communicate professionally with all levels of employees.
Excellent written and oral communication skills necessary to produce and deliver high‑quality correspondence.
Proficient with MS Office.
Ability to prioritize and handle multiple tasks in a fast‑paced environment.
Self‑motivated, well‑organized and detail‑oriented.
Ability to handle confidential information.
Presents numerical data effectively and is able to read and interpret written information.
Ability to prioritize and plan work activities, use time efficiently, and develop realistic action plans.
Demonstrates accuracy and thoroughness and monitors own work to ensure quality.
Clerical background in a Human Resources-type position helpful.
An attitude and commitment to being an active participant of our employee‑owned culture is a must.
Benefits
We provide a comprehensive benefits package that promotes employee ownership, employee health, performance, and success, which includes medical, dental, vision, short and long‑term disability, life insurance, an employee assistance program, paid time away, parental leave, paid holidays, a retirement savings plan with employer match, employee referral bonus and tuition reimbursement. The expected compensation range for this position depends upon skills, experience, education and geographical location. (Stated benefits are for full‑time regular positions. Temporary and part‑time roles eligible for limited benefits.) Pay Transparency Location1: $50,000 - $73,267
Primary Location: United States‑California‑Irvine | Industry: HR | Schedule: Full‑time | Employee Status: Regular | Business Class: Marketing and Admin | Job Posting: Apr 22, 2026
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We are seeking a detail-oriented and highly organized Recruiting Scheduler/Coordinator to join our global Talent Acquisition team. In this role, you will coordinate interview scheduling logistics across a specific region, manage past/current candidate outreach, and support the recruitment team. You will play a key role in helping HDR attract and engage top talent worldwide.
Responsibilities
Coordinate and schedule interviews (phone, virtual, and in-person) for candidates across a specific geographic region.
Work closely with recruiters, hiring managers, and HR staff to align schedules and confirm interview logistics.
Communicate clearly and professionally with candidates, ensuring they have the information they need to navigate the interview process.
Utilize applicant tracking systems (ATS) and internal tools to manage and track interview schedules and communications.
Anticipate and resolve scheduling conflicts and changes quickly and efficiently.
Provide timely updates and confirmations to all stakeholders.
Ensure a consistently positive candidate experience aligned with HDR's employer brand.
Support administrative aspects of the recruitment process, such as calendar management, travel coordination, and follow-up communication.
Occasionally, assist the recruiting support team in the preparation of offer letters, processing background checks, and other details related to the hiring process.
Conduct comprehensive reference checks.
Work with recruiters and hiring managers to create LinkedIn posts.
Manage talent pipeline requisitions to help identify potential candidates, including contacting candidates to gauge interest and location preferences. Partner with recruiters within the region to advance candidates through the process.
Mine the ATS for past candidates and reach out to gauge potential interest in HDR.
Help ensure compliance with HDR's hiring processes and documentation standards.
Preferred Qualifications
Experience in a global organization and/or knowledge of international hiring logistics.
Experience working across multiple time zones.
Familiarity with video conferencing tools (MS Teams, etc.).
Bachelor's degree.
Passion for providing excellent service to internal and external stakeholders.
Required Qualifications
High School diploma or equivalent.
A minimum of 1 year of related experience.
Ability to communicate professionally with all levels of employees.
Excellent written and oral communication skills necessary to produce and deliver high‑quality correspondence.
Proficient with MS Office.
Ability to prioritize and handle multiple tasks in a fast‑paced environment.
Self‑motivated, well‑organized and detail‑oriented.
Ability to handle confidential information.
Presents numerical data effectively and is able to read and interpret written information.
Ability to prioritize and plan work activities, use time efficiently, and develop realistic action plans.
Demonstrates accuracy and thoroughness and monitors own work to ensure quality.
Clerical background in a Human Resources-type position helpful.
An attitude and commitment to being an active participant of our employee‑owned culture is a must.
Benefits
We provide a comprehensive benefits package that promotes employee ownership, employee health, performance, and success, which includes medical, dental, vision, short and long‑term disability, life insurance, an employee assistance program, paid time away, parental leave, paid holidays, a retirement savings plan with employer match, employee referral bonus and tuition reimbursement. The expected compensation range for this position depends upon skills, experience, education and geographical location. (Stated benefits are for full‑time regular positions. Temporary and part‑time roles eligible for limited benefits.) Pay Transparency Location1: $50,000 - $73,267
Primary Location: United States‑California‑Irvine | Industry: HR | Schedule: Full‑time | Employee Status: Regular | Business Class: Marketing and Admin | Job Posting: Apr 22, 2026
#J-18808-Ljbffr