Human Resources Coordinator
Aston Carter, Portland, OR, United States
Job Title
Human Resources Coordinator
Location
Portland, Oregon, on-site
Job Summary
The Human Resources Coordinator supports a range of HR functions, including payroll, benefits administration, HRIS maintenance, compliance, and employee support. This role helps ensure accurate payroll and employee data, supports onboarding and HR projects, and serves as a key point of contact for HR and office-related questions. It is a strong fit for someone who is detail-oriented, organized, collaborative, and comfortable working in a fast-paced office environment.
Responsibilities
Process biweekly payroll accurately and on time in coordination with payroll, benefits, and broker partners
Review time records, pay adjustments, and deductions for accuracy
Administer employee benefits, including enrollments, changes, and terminations
Respond to employee questions about payroll and benefits in a professional and timely manner
Coordinate benefit audits and support open enrollment activities
Maintain accurate payroll and benefits data in the HRIS
Reconcile payroll transactions to journal entries and the general ledger
Verify payroll-related accounting records and resolve discrepancies
Partner with Finance to align payroll reporting and financial records
Maintain employee records and support HRIS updates and data accuracy
Analyze HR data for trends, compliance needs, and process improvement opportunities
Prepare reports and dashboards to support leadership decision-making
Help ensure HR practices comply with employment laws and internal policies
Maintain documentation for audits, reporting, and legal compliance
Monitor employment law updates and support policy changes as needed
Support HR projects, including process improvements and policy updates
Track project timelines and deliverables
Coordinate employee communications and onboarding logistics
Serve as a point of contact for general HR and office-related inquiries
Prepare and maintain employment records related to hiring, transfers, and promotions
Provide backup support for other HR functions during planned and unplanned absences
Qualifications
Required
1 to 4 years of related administrative or human resources experience, or an equivalent combination of education, training, and experience
Experience with human resources support, benefits administration, or payroll-related work
Strong Microsoft Office skills
High attention to detail and accuracy
Ability to maintain confidential information
Strong written and verbal communication skills
Ability to build working relationships and collaborate effectively
Ability to manage multiple tasks and work in a high-volume office environment
Strong organizational, time management, and problem-solving skills
Preferred
Bachelor’s degree
Experience with Paylocity
Experience with payroll reconciliation, journal entries, or monthly payroll processes
Experience supporting onboarding
Experience working in a lab, scientific, or manufacturing environment
Experience with HRIS data maintenance, reporting, or analytics
Work Environment or Schedule
100 percent on-site role
Typical working hours are approximately 8:30 a.m. to 5:00 p.m.
Team members generally arrive between 8:00 a.m. and 8:30 a.m.
Includes an unpaid 30-minute lunch break
Office environment with frequent interruptions and a high-volume workload
Additional Information
Contract-to-hire opportunity
Initial assignment length is 6 months
BG check required
Opportunity for growth into a benefits-focused or broader HR role over time
This role is part of a collaborative HR team and supports a growing organization
Job Type & Location
This is a Contract to Hire position based out of Portland, OR.
Pay and Benefits
The pay range for this position is $27.00 – $28.50/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan — Pre‑tax and Roth post‑tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long‑term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Portland, OR.
Application Deadline
This position is anticipated to close on May 7, 2026.
Equal Opportunity Statement
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
Reasonable Accommodation
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com.
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Human Resources Coordinator
Location
Portland, Oregon, on-site
Job Summary
The Human Resources Coordinator supports a range of HR functions, including payroll, benefits administration, HRIS maintenance, compliance, and employee support. This role helps ensure accurate payroll and employee data, supports onboarding and HR projects, and serves as a key point of contact for HR and office-related questions. It is a strong fit for someone who is detail-oriented, organized, collaborative, and comfortable working in a fast-paced office environment.
Responsibilities
Process biweekly payroll accurately and on time in coordination with payroll, benefits, and broker partners
Review time records, pay adjustments, and deductions for accuracy
Administer employee benefits, including enrollments, changes, and terminations
Respond to employee questions about payroll and benefits in a professional and timely manner
Coordinate benefit audits and support open enrollment activities
Maintain accurate payroll and benefits data in the HRIS
Reconcile payroll transactions to journal entries and the general ledger
Verify payroll-related accounting records and resolve discrepancies
Partner with Finance to align payroll reporting and financial records
Maintain employee records and support HRIS updates and data accuracy
Analyze HR data for trends, compliance needs, and process improvement opportunities
Prepare reports and dashboards to support leadership decision-making
Help ensure HR practices comply with employment laws and internal policies
Maintain documentation for audits, reporting, and legal compliance
Monitor employment law updates and support policy changes as needed
Support HR projects, including process improvements and policy updates
Track project timelines and deliverables
Coordinate employee communications and onboarding logistics
Serve as a point of contact for general HR and office-related inquiries
Prepare and maintain employment records related to hiring, transfers, and promotions
Provide backup support for other HR functions during planned and unplanned absences
Qualifications
Required
1 to 4 years of related administrative or human resources experience, or an equivalent combination of education, training, and experience
Experience with human resources support, benefits administration, or payroll-related work
Strong Microsoft Office skills
High attention to detail and accuracy
Ability to maintain confidential information
Strong written and verbal communication skills
Ability to build working relationships and collaborate effectively
Ability to manage multiple tasks and work in a high-volume office environment
Strong organizational, time management, and problem-solving skills
Preferred
Bachelor’s degree
Experience with Paylocity
Experience with payroll reconciliation, journal entries, or monthly payroll processes
Experience supporting onboarding
Experience working in a lab, scientific, or manufacturing environment
Experience with HRIS data maintenance, reporting, or analytics
Work Environment or Schedule
100 percent on-site role
Typical working hours are approximately 8:30 a.m. to 5:00 p.m.
Team members generally arrive between 8:00 a.m. and 8:30 a.m.
Includes an unpaid 30-minute lunch break
Office environment with frequent interruptions and a high-volume workload
Additional Information
Contract-to-hire opportunity
Initial assignment length is 6 months
BG check required
Opportunity for growth into a benefits-focused or broader HR role over time
This role is part of a collaborative HR team and supports a growing organization
Job Type & Location
This is a Contract to Hire position based out of Portland, OR.
Pay and Benefits
The pay range for this position is $27.00 – $28.50/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan — Pre‑tax and Roth post‑tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long‑term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Portland, OR.
Application Deadline
This position is anticipated to close on May 7, 2026.
Equal Opportunity Statement
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
Reasonable Accommodation
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com.
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