Contract Specialist
City of New York, New York, NY, United States
STAFF ANALYST – 12626
In order to be considered for this position the candidate must be serving permanently in the title of Staff Analyst, or must have taken, passed, and be reachable on the Open Competitive civil service Staff Analyst list, Exam #3116.
About NYC DOT And The Division Of Traffic Operations
NYC DOT works to support the safe, equitable, and sustainable movement of people and goods across New York City. Within NYC DOT, the Division of Traffic Operations delivers and sustains the systems that help New Yorkers and visitors move safely and efficiently every day. Traffic Operations manages the operation of more than 350,000 street lights, approximately 14,000 signalized intersections, roughly 90,000 on‑street parking spaces, over 4,000 automated enforcement cameras, and a state‑of‑the‑art Traffic Management Center. These roles will support the expansion and modernization of DOT’s Automated Enforcement program, which consists of red light, speed, and bus lane cameras. Work across the division spans signals and street lighting, traffic management and intelligent transportation systems, parking operations, modeling and data analysis, and automated enforcement, much of it delivered through contractors and supported through effective contract planning and administration.
Responsibilities
Own a portfolio of construction and operate‑and‑maintain contracts from planning through closeout, keeping actions moving across each step of the process.
Coordinate with technical leads to define scopes, deliverables, and acceptance requirements so procurements are ready to launch and work is verifiable.
Build and manage procurement and contract‑action schedules (renewals, registrations, starts, modifications, and closeouts) to prevent gaps in contractor coverage.
Drive invoice review and payment processing by validating backup, routing approvals, and resolving discrepancies with vendors and internal reviewers.
Prepare and track change orders and amendments by assembling documentation and coordinating cost and schedule impacts through required approvals.
Track spending, balances, and key risks across the portfolio; surface issues early and support timely decisions that keep work on schedule.
Maintain complete contract records and clear status reporting so leadership has visibility and the division remains audit‑ready.
Support additional tasks or assignments as required to meet evolving project and Department needs.
Hours/Shift: 35 Hrs./9 A.M. to 5 P.M., Monday‑Friday.
Work Location: 34‑02 Queens Blvd., LIC, NY 11101. This position may be eligible for remote work up to 2 days per week under the Remote Work Pilot Program.
Minimum Qualifications
A master’s degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies, or a Juris Doctor degree from an accredited law school; or
A baccalaureate degree from an accredited college and two years of full‑time professional experience working in one or more of the following areas: budget administration; accounting, economic or financial administration; fiscal or economic research; operations research; organizational research or program evaluation; personnel or public administration; recruitment; position classification; labor relations; employee benefits; staff development; employment program planning; economic planning; or related fields.
An associate degree or completion of 60 semester credits from an accredited college and four years of full‑time professional experience in the areas described above.
A four‑year high school diploma approved by a state’s department of education or a recognized accrediting organization and six years of full‑time professional experience in the areas described above.
A combination of education and experience equivalent to the levels above.
Preferred Skills
Experience supporting construction and/or operate‑and‑maintain contracts, including planning, approvals, payments, modifications, and closeout.
Demonstrated ability to manage multiple contract actions in a high‑volume environment, set priorities, and keep work moving without losing details.
Comfort with budgets and spending tracking, including monitoring balances, flagging risks early, and supporting forecasting needs.
Ability to coordinate effectively across technical staff, fiscal teams, procurement partners, and vendors and resolve issues through follow‑up and persistence.
Strong written communication skills, including producing clear summaries, status updates, and well‑supported approval packages.
This position is also open to qualified persons with a disability who are eligible for the 55‑a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for this position through the 55‑a Program.
Public Service Loan Forgiveness: As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement: New York City residency is generally required within 90 days of appointment. City employees who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County.
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
$72,595.00 – $92,976.00
#J-18808-Ljbffr
In order to be considered for this position the candidate must be serving permanently in the title of Staff Analyst, or must have taken, passed, and be reachable on the Open Competitive civil service Staff Analyst list, Exam #3116.
About NYC DOT And The Division Of Traffic Operations
NYC DOT works to support the safe, equitable, and sustainable movement of people and goods across New York City. Within NYC DOT, the Division of Traffic Operations delivers and sustains the systems that help New Yorkers and visitors move safely and efficiently every day. Traffic Operations manages the operation of more than 350,000 street lights, approximately 14,000 signalized intersections, roughly 90,000 on‑street parking spaces, over 4,000 automated enforcement cameras, and a state‑of‑the‑art Traffic Management Center. These roles will support the expansion and modernization of DOT’s Automated Enforcement program, which consists of red light, speed, and bus lane cameras. Work across the division spans signals and street lighting, traffic management and intelligent transportation systems, parking operations, modeling and data analysis, and automated enforcement, much of it delivered through contractors and supported through effective contract planning and administration.
Responsibilities
Own a portfolio of construction and operate‑and‑maintain contracts from planning through closeout, keeping actions moving across each step of the process.
Coordinate with technical leads to define scopes, deliverables, and acceptance requirements so procurements are ready to launch and work is verifiable.
Build and manage procurement and contract‑action schedules (renewals, registrations, starts, modifications, and closeouts) to prevent gaps in contractor coverage.
Drive invoice review and payment processing by validating backup, routing approvals, and resolving discrepancies with vendors and internal reviewers.
Prepare and track change orders and amendments by assembling documentation and coordinating cost and schedule impacts through required approvals.
Track spending, balances, and key risks across the portfolio; surface issues early and support timely decisions that keep work on schedule.
Maintain complete contract records and clear status reporting so leadership has visibility and the division remains audit‑ready.
Support additional tasks or assignments as required to meet evolving project and Department needs.
Hours/Shift: 35 Hrs./9 A.M. to 5 P.M., Monday‑Friday.
Work Location: 34‑02 Queens Blvd., LIC, NY 11101. This position may be eligible for remote work up to 2 days per week under the Remote Work Pilot Program.
Minimum Qualifications
A master’s degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies, or a Juris Doctor degree from an accredited law school; or
A baccalaureate degree from an accredited college and two years of full‑time professional experience working in one or more of the following areas: budget administration; accounting, economic or financial administration; fiscal or economic research; operations research; organizational research or program evaluation; personnel or public administration; recruitment; position classification; labor relations; employee benefits; staff development; employment program planning; economic planning; or related fields.
An associate degree or completion of 60 semester credits from an accredited college and four years of full‑time professional experience in the areas described above.
A four‑year high school diploma approved by a state’s department of education or a recognized accrediting organization and six years of full‑time professional experience in the areas described above.
A combination of education and experience equivalent to the levels above.
Preferred Skills
Experience supporting construction and/or operate‑and‑maintain contracts, including planning, approvals, payments, modifications, and closeout.
Demonstrated ability to manage multiple contract actions in a high‑volume environment, set priorities, and keep work moving without losing details.
Comfort with budgets and spending tracking, including monitoring balances, flagging risks early, and supporting forecasting needs.
Ability to coordinate effectively across technical staff, fiscal teams, procurement partners, and vendors and resolve issues through follow‑up and persistence.
Strong written communication skills, including producing clear summaries, status updates, and well‑supported approval packages.
This position is also open to qualified persons with a disability who are eligible for the 55‑a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for this position through the 55‑a Program.
Public Service Loan Forgiveness: As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement: New York City residency is generally required within 90 days of appointment. City employees who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County.
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
$72,595.00 – $92,976.00
#J-18808-Ljbffr