Administrative Assistant- Part time
NaSPA, Inc., Roanoke, VA, United States
Job Title
Administrative Assistant – Part time
Description
Provides a wide range of administrative support to Vice President(s), Physician Chair, department and/or affiliates. Acts as a bridge for smooth communication between the VP's office and internal departments, demonstrating leadership to maintain credibility, trust and support with senior management and staff.
Employment Status
Part time
Shift
Day (United States of America)
Facility
1615 Franklin Rd – Roanoke CP07 Carilion Medical Center
Requisition Number
R159312 – Administrative Assistant – Part time (Open)
Job Duties
Completes a broad variety of administrative tasks for the Vice President and/or Medical Chair(s) including managing an extremely active calendar of appointments, completing expense reports, composing and preparing confidential correspondence, arranging complex travel plans, itineraries, and agendas, and compiling documents for travel‑related meetings.
Screens incoming phone calls, processes mail, composes letters and reports, and word‑processes presentations and financial data documents.
Prioritizes conflicting needs and handles matters expeditiously, proactively, and follows through on projects to successful completion under deadline pressures.
Maintains all confidential files.
Purchases equipment and supplies, maintains office supplies and equipment, compiles monthly charges and bills for payment through Accounts Payable, and maintains accounting and budget reports.
Creates and maintains databases and spreadsheets, manages and analyzes reports and data from multiple sources.
Navigates internal databases, including Hyperion, Lawson, Health Stream and others as required.
May be responsible for submitting departmental payroll information; may be a KRONOS changer.
Plans, coordinates and schedules meetings, conferences and other related activities for VP and Medical Chair for designated areas.
Assists with organizing committee meetings and prepares meeting materials, including agendas, presentations and other collateral.
Requirements
Education:
Associate Degree or graduate of a post‑High School business program.
Experience:
Five (5) years of secretarial or related work experience required.
Licensure/Certification:
Notary Public required; Professional Secretary Certification preferred.
Other:
Demonstrated customer service orientation, proven business writing skills for composing documents such as correspondence, agendas, minutes, reports, etc.; advanced computer skills in Microsoft Word, Excel and PowerPoint, with knowledge of other database and/or presentation software; excellent communication, organizational and grammar skills required.
Benefits, Pay and Well‑being
Comprehensive Medical, Dental & Vision Benefits
Employer‑Funded Pension Plan, vested after five years (Voluntary 403B)
Paid Time Off (accrued from day one)
Onsite fitness studios and discounts to Carilion Wellness centers
Access to our health and wellness app, Virgin Pulse
Discounts on childcare
Continued education and training
Equal Opportunity Statement
Carilion Clinic is an Equal Opportunity Employer. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age (40 or older), disability, genetic information or veterans status. Carilion is a Drug‑Free Workplace. For information on E‑Verify: https://www.carilionclinic.org/eoe-e-verify-and-right-work-policies.
Contact Information
For additional information, contact the HR Service Center at 1‑800‑599‑2537.
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Administrative Assistant – Part time
Description
Provides a wide range of administrative support to Vice President(s), Physician Chair, department and/or affiliates. Acts as a bridge for smooth communication between the VP's office and internal departments, demonstrating leadership to maintain credibility, trust and support with senior management and staff.
Employment Status
Part time
Shift
Day (United States of America)
Facility
1615 Franklin Rd – Roanoke CP07 Carilion Medical Center
Requisition Number
R159312 – Administrative Assistant – Part time (Open)
Job Duties
Completes a broad variety of administrative tasks for the Vice President and/or Medical Chair(s) including managing an extremely active calendar of appointments, completing expense reports, composing and preparing confidential correspondence, arranging complex travel plans, itineraries, and agendas, and compiling documents for travel‑related meetings.
Screens incoming phone calls, processes mail, composes letters and reports, and word‑processes presentations and financial data documents.
Prioritizes conflicting needs and handles matters expeditiously, proactively, and follows through on projects to successful completion under deadline pressures.
Maintains all confidential files.
Purchases equipment and supplies, maintains office supplies and equipment, compiles monthly charges and bills for payment through Accounts Payable, and maintains accounting and budget reports.
Creates and maintains databases and spreadsheets, manages and analyzes reports and data from multiple sources.
Navigates internal databases, including Hyperion, Lawson, Health Stream and others as required.
May be responsible for submitting departmental payroll information; may be a KRONOS changer.
Plans, coordinates and schedules meetings, conferences and other related activities for VP and Medical Chair for designated areas.
Assists with organizing committee meetings and prepares meeting materials, including agendas, presentations and other collateral.
Requirements
Education:
Associate Degree or graduate of a post‑High School business program.
Experience:
Five (5) years of secretarial or related work experience required.
Licensure/Certification:
Notary Public required; Professional Secretary Certification preferred.
Other:
Demonstrated customer service orientation, proven business writing skills for composing documents such as correspondence, agendas, minutes, reports, etc.; advanced computer skills in Microsoft Word, Excel and PowerPoint, with knowledge of other database and/or presentation software; excellent communication, organizational and grammar skills required.
Benefits, Pay and Well‑being
Comprehensive Medical, Dental & Vision Benefits
Employer‑Funded Pension Plan, vested after five years (Voluntary 403B)
Paid Time Off (accrued from day one)
Onsite fitness studios and discounts to Carilion Wellness centers
Access to our health and wellness app, Virgin Pulse
Discounts on childcare
Continued education and training
Equal Opportunity Statement
Carilion Clinic is an Equal Opportunity Employer. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age (40 or older), disability, genetic information or veterans status. Carilion is a Drug‑Free Workplace. For information on E‑Verify: https://www.carilionclinic.org/eoe-e-verify-and-right-work-policies.
Contact Information
For additional information, contact the HR Service Center at 1‑800‑599‑2537.
#J-18808-Ljbffr