Accounting Assistant
Personnel Board of Jefferson County, Birmingham, AL, United States
Job Summary
Employees in the Accounting Assistant role maintain a complete and accurate record of financial transactions by preparing automated and manual financial and statistical reports to ensure proper accounting and reporting of all transactions. They perform routine calculations, post and transfer fiscal data, check the accuracy of computations, reconcile invoices with purchase orders, review and approve receipts for disbursement of funds, and prepare departmental payrolls. Employees exercise considerable judgment in deciding which guidelines or accounting procedures to follow in accomplishing tasks.
Compensation & Benefits
Agencies provide competitive pay and comprehensive benefits packages to include medical and dental insurance, an employer-sponsored retirement plan (pension), generous paid holidays, sick and vacation leave, and more.
Agency Pay Ranges
Bessemer: $17.47 - $27.11
Birmingham: $17.85 - $27.69
Center Point: $16.85 - $26.13
Gardendale: $20.83 - $32.32
Health Department: $21.23 - $32.93
Homewood: $20.62 - $31.98
Irondale: $21.19 - $32.87
Jefferson County: $19.83 - $30.76
Leeds: $18.32 - $28.42
Midfield: $14.06 - $21.81
Vestavia Hills: $20.74 - $32.18
Minimum Qualifications
Experience providing customer service to the public, other jurisdictions, departments, and/or entities to maintain a positive working relationship.
Ability to learn new software programs and/or systems on computers to maintain records.
Preferred Qualifications
Experience performing data entry functions for record‑keeping and/or calculations.
Experience working as a cashier, waiter/bartender, bank teller, or other position that requires handling of monies with a customer service emphasis.
Typical Job Duties
Provides service to internal and/or external customers.
Provides clerical support to a department by processing mail, creating and updating paper and digital files, maintaining office equipment, attending and taking notes at meetings, transcribing minutes, tracking information, making copies, and/or gathering documentation.
Generates and processes invoices and/or payments.
Manages departmental accounts receivable and payable.
Receives, maintains, and processes human resource‑related documents and requests (e.g., W4s, terminations, FMLA requests) and relays related information to the appropriate personnel or department.
Plans, organizes, and directs the activities of the payroll function within the department to ensure that payroll is accurate and distributed properly.
Physical Demands
Job is primarily sedentary, involving sitting for long periods of time, but may involve occasional walking or standing for brief periods.
Work Environment
Work is conducted almost exclusively indoors in an office setting. Work involves use of standard office equipment, such as computer, phone, copier, etc.
EEO Statement
The Personnel Board of Jefferson County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment with the Personnel Board of Jefferson County, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Each Merit System member city/agency operates its own equal employment opportunity policies available on the individual city/agency website.
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Employees in the Accounting Assistant role maintain a complete and accurate record of financial transactions by preparing automated and manual financial and statistical reports to ensure proper accounting and reporting of all transactions. They perform routine calculations, post and transfer fiscal data, check the accuracy of computations, reconcile invoices with purchase orders, review and approve receipts for disbursement of funds, and prepare departmental payrolls. Employees exercise considerable judgment in deciding which guidelines or accounting procedures to follow in accomplishing tasks.
Compensation & Benefits
Agencies provide competitive pay and comprehensive benefits packages to include medical and dental insurance, an employer-sponsored retirement plan (pension), generous paid holidays, sick and vacation leave, and more.
Agency Pay Ranges
Bessemer: $17.47 - $27.11
Birmingham: $17.85 - $27.69
Center Point: $16.85 - $26.13
Gardendale: $20.83 - $32.32
Health Department: $21.23 - $32.93
Homewood: $20.62 - $31.98
Irondale: $21.19 - $32.87
Jefferson County: $19.83 - $30.76
Leeds: $18.32 - $28.42
Midfield: $14.06 - $21.81
Vestavia Hills: $20.74 - $32.18
Minimum Qualifications
Experience providing customer service to the public, other jurisdictions, departments, and/or entities to maintain a positive working relationship.
Ability to learn new software programs and/or systems on computers to maintain records.
Preferred Qualifications
Experience performing data entry functions for record‑keeping and/or calculations.
Experience working as a cashier, waiter/bartender, bank teller, or other position that requires handling of monies with a customer service emphasis.
Typical Job Duties
Provides service to internal and/or external customers.
Provides clerical support to a department by processing mail, creating and updating paper and digital files, maintaining office equipment, attending and taking notes at meetings, transcribing minutes, tracking information, making copies, and/or gathering documentation.
Generates and processes invoices and/or payments.
Manages departmental accounts receivable and payable.
Receives, maintains, and processes human resource‑related documents and requests (e.g., W4s, terminations, FMLA requests) and relays related information to the appropriate personnel or department.
Plans, organizes, and directs the activities of the payroll function within the department to ensure that payroll is accurate and distributed properly.
Physical Demands
Job is primarily sedentary, involving sitting for long periods of time, but may involve occasional walking or standing for brief periods.
Work Environment
Work is conducted almost exclusively indoors in an office setting. Work involves use of standard office equipment, such as computer, phone, copier, etc.
EEO Statement
The Personnel Board of Jefferson County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment with the Personnel Board of Jefferson County, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Each Merit System member city/agency operates its own equal employment opportunity policies available on the individual city/agency website.
#J-18808-Ljbffr