Administrative And Recruitment Coordinator
Cranberry Township, Cranberry, PA, United States
Cranberry Township, Butler County, is seeking applicants for a full-time Administrative and Recruitment Coordinator with the Department of Fire and Emergency Services. As a growing residential and business community, this position plays a vital role in supporting daily departmental operations while strengthening volunteer recruitment efforts. The Administrative and Recruitment Coordinator will provide comprehensive administrative support, coordinate departmental activities, including grant programs, and lead recruitment initiatives for the Cranberry Township Volunteer Fire Company (the “CTVFC”).
What You’ll Do
Perform general administrative duties, including managing schedules, organizing files, and maintaining records
Coordinate meetings, including scheduling, logistics, and materials preparation
Manage office supplies and inventory, ensuring availability and organization
Answer phone calls and respond to emails, ensuring excellent customer service for staff, residents, and other Township stakeholders
Assist with managing the department and project finances, including processing and monitoring purchase orders and contracts, reconciling vendor invoices, and other financial documentation to ensure payment accuracy
Function as part of the Emergency Management Coordination team to include filling roles within the command structure
Manage all grant programs to include application submission to close out
Oversee and coordinate recruitment efforts for the CTVFC
Serve as the main point of contact for individuals interested in becoming a CTVFC member and coordinate all onboarding processes and activities for potential new members
Develop and analyze programs and initiatives to determine the level of success in recruiting and retaining CTVFC members and firefighters, and offer input for revising the applicable plans and guidance to achieve program/project goals
Maintain and organize records, files, and databases in accordance with records management best practices
Serve as a point of contact for internal staff, residents, vendors, public officials, CTVFC members, potential members, and the general public
Utilize and maintain proficiency in department‑specific software and Microsoft Office tools
Who You Are
We are looking for someone who is organized, detail-oriented, and passionate about serving and making a difference in the community, and who meets the following criteria:
Required Qualifications
This position requires a high school Diploma or GED, supplemented by two (2) years of experience in fire department operations and at least one (1) year of experience in an administrative role; or an equivalent combination of education, certification, training, and/or experience.
Must have a valid Driver’s License.
Preferred Qualifications
Associate’s Degree in a related emergency services field (Fire Science, Emergency Management); Two (2) years of experience working within the public process and requirements associated with a volunteer fire company.
Required Certifications
NIMS 100, 200, 700, and 800 – Required within four (4) months from date of hire
Firefighter 2 – Required within six (6) months from the date of hire
Fire Officer 1 – Required within eighteen (18) months from the date of hire
Preferred Certifications
NIMS 100, 200, 700, and 800
Necessary Knowledge, Skills, and Abilities for this Position
Knowledge of:
The principles, practices, and methods of volunteer fire company operations, procedures, and safety
The principles and practices of human resource administration, particularly as they relate to the recruitment of volunteer fire company members
Clerical procedures and systems such as word processing, managing files and records, and other office procedures
Customer service principles and best practices, particularly in a public-facing environment
Skill in:
Operating standard office equipment and Microsoft Office Suite applications
Organizing and maintaining detailed administrative records and files
Demonstrated ability to:
Maintain attention to detail when preparing and reviewing documents and records
Establish and maintain effective working relationships with staff, agencies, vendors, public officials, and the general public using courtesy, tact, and discretion
What We Offer
An opportunity to work in a collaborative environment and contribute meaningful work that strengthens the community.
Approximate Hourly Wage
$22.50 – $23.50 per hour. Salary to be determined based on experience.
Fringe benefits include, among other things, health, dental, and vision benefits, as well as a generous deferred compensation plan. Specific questions regarding benefits can be sent to Human_Resources@cranberrytownship.org
Individuals interested in this position should submit by May 6, 2026.
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What You’ll Do
Perform general administrative duties, including managing schedules, organizing files, and maintaining records
Coordinate meetings, including scheduling, logistics, and materials preparation
Manage office supplies and inventory, ensuring availability and organization
Answer phone calls and respond to emails, ensuring excellent customer service for staff, residents, and other Township stakeholders
Assist with managing the department and project finances, including processing and monitoring purchase orders and contracts, reconciling vendor invoices, and other financial documentation to ensure payment accuracy
Function as part of the Emergency Management Coordination team to include filling roles within the command structure
Manage all grant programs to include application submission to close out
Oversee and coordinate recruitment efforts for the CTVFC
Serve as the main point of contact for individuals interested in becoming a CTVFC member and coordinate all onboarding processes and activities for potential new members
Develop and analyze programs and initiatives to determine the level of success in recruiting and retaining CTVFC members and firefighters, and offer input for revising the applicable plans and guidance to achieve program/project goals
Maintain and organize records, files, and databases in accordance with records management best practices
Serve as a point of contact for internal staff, residents, vendors, public officials, CTVFC members, potential members, and the general public
Utilize and maintain proficiency in department‑specific software and Microsoft Office tools
Who You Are
We are looking for someone who is organized, detail-oriented, and passionate about serving and making a difference in the community, and who meets the following criteria:
Required Qualifications
This position requires a high school Diploma or GED, supplemented by two (2) years of experience in fire department operations and at least one (1) year of experience in an administrative role; or an equivalent combination of education, certification, training, and/or experience.
Must have a valid Driver’s License.
Preferred Qualifications
Associate’s Degree in a related emergency services field (Fire Science, Emergency Management); Two (2) years of experience working within the public process and requirements associated with a volunteer fire company.
Required Certifications
NIMS 100, 200, 700, and 800 – Required within four (4) months from date of hire
Firefighter 2 – Required within six (6) months from the date of hire
Fire Officer 1 – Required within eighteen (18) months from the date of hire
Preferred Certifications
NIMS 100, 200, 700, and 800
Necessary Knowledge, Skills, and Abilities for this Position
Knowledge of:
The principles, practices, and methods of volunteer fire company operations, procedures, and safety
The principles and practices of human resource administration, particularly as they relate to the recruitment of volunteer fire company members
Clerical procedures and systems such as word processing, managing files and records, and other office procedures
Customer service principles and best practices, particularly in a public-facing environment
Skill in:
Operating standard office equipment and Microsoft Office Suite applications
Organizing and maintaining detailed administrative records and files
Demonstrated ability to:
Maintain attention to detail when preparing and reviewing documents and records
Establish and maintain effective working relationships with staff, agencies, vendors, public officials, and the general public using courtesy, tact, and discretion
What We Offer
An opportunity to work in a collaborative environment and contribute meaningful work that strengthens the community.
Approximate Hourly Wage
$22.50 – $23.50 per hour. Salary to be determined based on experience.
Fringe benefits include, among other things, health, dental, and vision benefits, as well as a generous deferred compensation plan. Specific questions regarding benefits can be sent to Human_Resources@cranberrytownship.org
Individuals interested in this position should submit by May 6, 2026.
#J-18808-Ljbffr