Legal Assistant - City Prosecutor's Office-Part-time
City of Fort Lauderdale, Florida, NY, United States
The City of Fort Lauderdale employees possess a passion for public service demonstrated by a high degree of enthusiasm, self‑reliance, and job proficiency. They effectively convey the vision and mission of the organization and provide excellent service and satisfaction to our internal and external customers.
Performs legal administrative assistance to City Attorneys in all legal matters affecting the City. Performs a variety of responsible legal assistant duties in support of the City Attorney's Office.
Proofreads typed documents; files and maintains documents and other basic data needed by the attorneys in the conduct of official business.
Receives and responds to inquiries; explains standard programs and performs other public contact work.
Answers telephone calls and responds to inquiries or forwards calls to appropriate parties; prepares written correspondence to the Defendants and Defense Counsel.
Keeps legal calendar; assembles documents and exhibits needed in preparing cases; maintains file dockets on ongoing litigation cases.
Composes, edits, and prepares correspondence, notices of hearing, motions, notices of depositions, proposed orders, and other varied litigation related documents.
Types and edits reports, ordinances, resolutions, drafts, legal pleadings, legal briefs, agreements, correspondence and other legal documents.
Schedules appointments, meetings and court dates for legal staff.
Assembles documents and exhibits as needed in preparing for hearings, depositions, mediation, and/or trials.
Responsible for e‑filing and ensuring that judges’ procedures are followed.
Closes out cases and maintains an accurate case file system.
Types and routes routine replies to correspondence; sorts and distributes mail.
Performs related work as required.
Specific Job Functions
Legal Assistant – City Prosecutor’s Office
Prepare, proofread, and format legal documents in compliance with court rules and internal style standards.
Submit documents via e‑filing, ensuring timely and accurate filings and fee payments.
Open and update files weekly related to community court hearings.
Maintain office file archives, including retrieving old files and boxing and logging newly closed files in Excel.
Investigate incomplete arrest paperwork for more accurate information before filing.
Coordinate with Fort Lauderdale Police Department for reports and evidence; follow up on requests.
Maintain confidentiality of case information and sensitive materials.
Contact victims of a crime prior to the arraignment date.
Process expunge/seal applications and prepare documentation.
Assist with community court initiatives and municipal ordinance cases.
Update new and amended municipal ordinance charges with the Clerk’s office and in our Lawbase system as needed.
Performs related work as required.
Minimum Job Requirements
High School Diploma or G.E.D. equivalency.
Must have one (1) year of experience providing legal support assistance.
If claiming Veterans’ Preference, you must attach a copy of the DD214 Member 4 form (or other supporting claim documents) to your online application.
Preferred Qualifications
Associate’s degree or higher‑level degree in a related field.
Certified Paralegal (CP), Certified Legal Assistant (CLA), or Florida Registered Paralegal (FRP).
Experience performing administrative legal work in areas related to specialized area of assignment.
Previous experience working for local, state or federal government.
Proficient in Microsoft Word, Microsoft Outlook, and Microsoft Excel.
Be able to type at least 40 words per minute.
Physical Standards Required to Perform Essential Job Functions
The position is generally sedentary. Employees sit most of the time, but may walk or stand for brief periods of time. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The City of Fort Lauderdale is an Equal Opportunity, Affirmative Action, inclusive employer and a Drug Free Workplace. The City of Fort Lauderdale does not discriminate based on age, citizenship status, color, disability, marital status, national origin, race, religion, sex, or sexual orientation.
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Performs legal administrative assistance to City Attorneys in all legal matters affecting the City. Performs a variety of responsible legal assistant duties in support of the City Attorney's Office.
Proofreads typed documents; files and maintains documents and other basic data needed by the attorneys in the conduct of official business.
Receives and responds to inquiries; explains standard programs and performs other public contact work.
Answers telephone calls and responds to inquiries or forwards calls to appropriate parties; prepares written correspondence to the Defendants and Defense Counsel.
Keeps legal calendar; assembles documents and exhibits needed in preparing cases; maintains file dockets on ongoing litigation cases.
Composes, edits, and prepares correspondence, notices of hearing, motions, notices of depositions, proposed orders, and other varied litigation related documents.
Types and edits reports, ordinances, resolutions, drafts, legal pleadings, legal briefs, agreements, correspondence and other legal documents.
Schedules appointments, meetings and court dates for legal staff.
Assembles documents and exhibits as needed in preparing for hearings, depositions, mediation, and/or trials.
Responsible for e‑filing and ensuring that judges’ procedures are followed.
Closes out cases and maintains an accurate case file system.
Types and routes routine replies to correspondence; sorts and distributes mail.
Performs related work as required.
Specific Job Functions
Legal Assistant – City Prosecutor’s Office
Prepare, proofread, and format legal documents in compliance with court rules and internal style standards.
Submit documents via e‑filing, ensuring timely and accurate filings and fee payments.
Open and update files weekly related to community court hearings.
Maintain office file archives, including retrieving old files and boxing and logging newly closed files in Excel.
Investigate incomplete arrest paperwork for more accurate information before filing.
Coordinate with Fort Lauderdale Police Department for reports and evidence; follow up on requests.
Maintain confidentiality of case information and sensitive materials.
Contact victims of a crime prior to the arraignment date.
Process expunge/seal applications and prepare documentation.
Assist with community court initiatives and municipal ordinance cases.
Update new and amended municipal ordinance charges with the Clerk’s office and in our Lawbase system as needed.
Performs related work as required.
Minimum Job Requirements
High School Diploma or G.E.D. equivalency.
Must have one (1) year of experience providing legal support assistance.
If claiming Veterans’ Preference, you must attach a copy of the DD214 Member 4 form (or other supporting claim documents) to your online application.
Preferred Qualifications
Associate’s degree or higher‑level degree in a related field.
Certified Paralegal (CP), Certified Legal Assistant (CLA), or Florida Registered Paralegal (FRP).
Experience performing administrative legal work in areas related to specialized area of assignment.
Previous experience working for local, state or federal government.
Proficient in Microsoft Word, Microsoft Outlook, and Microsoft Excel.
Be able to type at least 40 words per minute.
Physical Standards Required to Perform Essential Job Functions
The position is generally sedentary. Employees sit most of the time, but may walk or stand for brief periods of time. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The City of Fort Lauderdale is an Equal Opportunity, Affirmative Action, inclusive employer and a Drug Free Workplace. The City of Fort Lauderdale does not discriminate based on age, citizenship status, color, disability, marital status, national origin, race, religion, sex, or sexual orientation.
#J-18808-Ljbffr