Operations & Administrative Specialist Woburn MA On Site
Valuechainplanning, Woburn, MA, United States
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Ireland +353
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Mayotte +262
Montserrat +1664
Nauru +674
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Niue +683
Norfolk Island +672
Northern Mariana Islands +1670
Norway (Norge) +47
Paraguay +595
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Poland (Polska) +48
Portugal +351
Saint Helena +290
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Saint Lucia +1758
Saint Martin (Saint-Martin) +590
Saint Pierre and Miquelon (Saint-Pierre) +508
Saint Vincent +1784
Samoa +685
San Marino +378
Solomon Islands +677
South Africa +27
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Togo +228
Tonga +676
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Turks and Caicos Islands +1649
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Operations & Administrative Specialist Woburn MA On Site
Position Title: Operations & Administrative Specialist
Location: Woburn, MA (On-site)
About Us:
We are a dynamic and expanding organization dedicated to delivering exceptional service and operational excellence to our clients. Our workplace fosters teamwork, professionalism, and a proactive mindset. We are currently seeking a reliable and detail-oriented Administrative Assistant to support our daily administrative functions and contribute to the efficiency of our office in Woburn.
Position Summary:
As the Administrative Assistant, you will play a vital role in ensuring smooth day-to-day operations and support the President of the company. This position requires excellent organizational skills, attention to detail, and the ability to manage multiple responsibilities efficiently. You will support scheduling, communications, document management, light bookkeeping, and various administrative duties across departments.
Key Responsibilities:
Meeting Coordination: Schedule and confirm internal and external meetings, prepare agendas, and ensure all relevant materials are distributed in a timely manner.
Office Management: Maintain an organized and professional workspace; monitor inventory levels and order office supplies as needed.
Reception Duties: Answer incoming calls, greet office visitors, and manage incoming/outgoing mail and courier services.
Document & Records Management: Scan, file, and maintain physical and digital records of receipts, notices, client files, and internal documents.
Financial & Payroll Administration: Process payroll, handle tax e-payments, file sales tax returns, and download/reconcile bank and financial statements.
Bookkeeping: Perform data entry and financial record-keeping using QuickBooks; assist with monthly account reconciliation.
Travel Arrangements: Organize travel plans and accommodations for the president, ensuring cost-effective and timely arrangements.
General Support: Provide miscellaneous administrative support, including running errands, ordering lunch, and assisting the president with special project needed.
Qualifications & Skills:
High school diploma or GED required; Associate's or Bachelor’s degree preferred.
Minimum of 2 years of experience in office administration or as an executive assistant.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Experience with QuickBooks or other accounting software
Excellent verbal and written communication skills in English.
Strong organizational abilities with high attention to detail.
Proven ability to manage multiple priorities in a fast-paced environment.
Professional appearance and a strong commitment to customer service.
Flexibility in work schedule to meet occasional business needs.
Why Join Us:
Supportive and collaborative team culture.
Professional growth and development opportunities.
Competitive compensation and benefits package.
Application Instructions:
Thank you for your interest in joining our team!
Qualified candidates are invited to submit their
resume
along with a
cover letter
outlining their relevant experience and qualifications to
jobs@demandplanning.net
Please ensure that you include “ Administrative Assistant – Woburn ” in the subject line of your email to help us process your application efficiently.
Kindly note that this is a
full-time onsite position
based in
Woburn, MA . Only candidatescurrently located in the
Boston metro area
will be considered.
Please be advised that
no relocation assistance or visa sponsorship
will be provided for this role.
We look forward to receiving your application!
Eritrea +291
Estonia (Eesti) +372
Ethiopia +251
Falkland Islands (Islas Malvinas) +500
Finland (Suomi) +358
France +33
Gabon +241
Grenada +1473
Guadeloupe +590
Guam +1671
Guatemala +502
Guernsey +44
Honduras +504
Iceland (Ísland) +354
Ireland +353
Isle of Man +44
Italy (Italia) +39
Jamaica +1
Jersey +44
Kiribati +686
Malaysia +60
Mali +223
Marshall Islands +692
Mauritius (Moris) +230
Mayotte +262
Montserrat +1664
Nauru +674
Netherlands (Nederland) +31
Niue +683
Norfolk Island +672
Northern Mariana Islands +1670
Norway (Norge) +47
Paraguay +595
Philippines +63
Poland (Polska) +48
Portugal +351
Saint Helena +290
Saint Kitts and Nevis +1869
Saint Lucia +1758
Saint Martin (Saint-Martin) +590
Saint Pierre and Miquelon (Saint-Pierre) +508
Saint Vincent +1784
Samoa +685
San Marino +378
Solomon Islands +677
South Africa +27
Svalbard and Jan Mayen +47
Togo +228
Tonga +676
Turkmenistan +993
Turks and Caicos Islands +1649
U.S. Virgin Islands +1340
Uganda +256
United Kingdom +44
United States +1
Uruguay +598
Vanuatu +678
Wallis and Futuna (Wallis-et-Futuna) +681
#J-18808-Ljbffr
Estonia (Eesti) +372
Ethiopia +251
Falkland Islands (Islas Malvinas) +500
Finland (Suomi) +358
France +33
Gabon +241
Grenada +1473
Guadeloupe +590
Guam +1671
Guatemala +502
Guernsey +44
Honduras +504
Iceland (Ísland) +354
Ireland +353
Isle of Man +44
Italy (Italia) +39
Jamaica +1
Jersey +44
Kiribati +686
Malaysia +60
Mali +223
Marshall Islands +692
Mauritius (Moris) +230
Mayotte +262
Montserrat +1664
Nauru +674
Netherlands (Nederland) +31
Niue +683
Norfolk Island +672
Northern Mariana Islands +1670
Norway (Norge) +47
Paraguay +595
Philippines +63
Poland (Polska) +48
Portugal +351
Saint Helena +290
Saint Kitts and Nevis +1869
Saint Lucia +1758
Saint Martin (Saint-Martin) +590
Saint Pierre and Miquelon (Saint-Pierre) +508
Saint Vincent +1784
Samoa +685
San Marino +378
Solomon Islands +677
South Africa +27
Svalbard and Jan Mayen +47
Togo +228
Tonga +676
Turkmenistan +993
Turks and Caicos Islands +1649
U.S. Virgin Islands +1340
Uganda +256
United Kingdom +44
United States +1
Uruguay +598
Vanuatu +678
Wallis and Futuna (Wallis-et-Futuna) +681
Operations & Administrative Specialist Woburn MA On Site
Position Title: Operations & Administrative Specialist
Location: Woburn, MA (On-site)
About Us:
We are a dynamic and expanding organization dedicated to delivering exceptional service and operational excellence to our clients. Our workplace fosters teamwork, professionalism, and a proactive mindset. We are currently seeking a reliable and detail-oriented Administrative Assistant to support our daily administrative functions and contribute to the efficiency of our office in Woburn.
Position Summary:
As the Administrative Assistant, you will play a vital role in ensuring smooth day-to-day operations and support the President of the company. This position requires excellent organizational skills, attention to detail, and the ability to manage multiple responsibilities efficiently. You will support scheduling, communications, document management, light bookkeeping, and various administrative duties across departments.
Key Responsibilities:
Meeting Coordination: Schedule and confirm internal and external meetings, prepare agendas, and ensure all relevant materials are distributed in a timely manner.
Office Management: Maintain an organized and professional workspace; monitor inventory levels and order office supplies as needed.
Reception Duties: Answer incoming calls, greet office visitors, and manage incoming/outgoing mail and courier services.
Document & Records Management: Scan, file, and maintain physical and digital records of receipts, notices, client files, and internal documents.
Financial & Payroll Administration: Process payroll, handle tax e-payments, file sales tax returns, and download/reconcile bank and financial statements.
Bookkeeping: Perform data entry and financial record-keeping using QuickBooks; assist with monthly account reconciliation.
Travel Arrangements: Organize travel plans and accommodations for the president, ensuring cost-effective and timely arrangements.
General Support: Provide miscellaneous administrative support, including running errands, ordering lunch, and assisting the president with special project needed.
Qualifications & Skills:
High school diploma or GED required; Associate's or Bachelor’s degree preferred.
Minimum of 2 years of experience in office administration or as an executive assistant.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Experience with QuickBooks or other accounting software
Excellent verbal and written communication skills in English.
Strong organizational abilities with high attention to detail.
Proven ability to manage multiple priorities in a fast-paced environment.
Professional appearance and a strong commitment to customer service.
Flexibility in work schedule to meet occasional business needs.
Why Join Us:
Supportive and collaborative team culture.
Professional growth and development opportunities.
Competitive compensation and benefits package.
Application Instructions:
Thank you for your interest in joining our team!
Qualified candidates are invited to submit their
resume
along with a
cover letter
outlining their relevant experience and qualifications to
jobs@demandplanning.net
Please ensure that you include “ Administrative Assistant – Woburn ” in the subject line of your email to help us process your application efficiently.
Kindly note that this is a
full-time onsite position
based in
Woburn, MA . Only candidatescurrently located in the
Boston metro area
will be considered.
Please be advised that
no relocation assistance or visa sponsorship
will be provided for this role.
We look forward to receiving your application!
Eritrea +291
Estonia (Eesti) +372
Ethiopia +251
Falkland Islands (Islas Malvinas) +500
Finland (Suomi) +358
France +33
Gabon +241
Grenada +1473
Guadeloupe +590
Guam +1671
Guatemala +502
Guernsey +44
Honduras +504
Iceland (Ísland) +354
Ireland +353
Isle of Man +44
Italy (Italia) +39
Jamaica +1
Jersey +44
Kiribati +686
Malaysia +60
Mali +223
Marshall Islands +692
Mauritius (Moris) +230
Mayotte +262
Montserrat +1664
Nauru +674
Netherlands (Nederland) +31
Niue +683
Norfolk Island +672
Northern Mariana Islands +1670
Norway (Norge) +47
Paraguay +595
Philippines +63
Poland (Polska) +48
Portugal +351
Saint Helena +290
Saint Kitts and Nevis +1869
Saint Lucia +1758
Saint Martin (Saint-Martin) +590
Saint Pierre and Miquelon (Saint-Pierre) +508
Saint Vincent +1784
Samoa +685
San Marino +378
Solomon Islands +677
South Africa +27
Svalbard and Jan Mayen +47
Togo +228
Tonga +676
Turkmenistan +993
Turks and Caicos Islands +1649
U.S. Virgin Islands +1340
Uganda +256
United Kingdom +44
United States +1
Uruguay +598
Vanuatu +678
Wallis and Futuna (Wallis-et-Futuna) +681
#J-18808-Ljbffr