Administrative Assistant - Care Pastor (Reservoir Campus)
Pinelake Church, Brandon, MS, United States
Administrative Support For Care Pastor
Provides administrative support to the Care Pastor to fulfill the overall goals and objectives of the Reservoir Campus and Pinelake Church. Primary responsibilities include providing daily support for the Care Pastor (including email, schedule, and budget), coordinating with church members related to pastoral care next steps, weddings, funerals, and marriage mentoring, and hosting guests for onsite meetings with the Care Pastor.
Learn
Pursue a growing relationship with Jesus through consistent time in God's Word and prayer.
Continually grow in your understanding of the Jesus-Centered Life (salvation, identity, life, and authority in Christ).
Remain teachable and hungry, seeking feedback, learning from others, and developing both spiritually and professionally.
Cultivate awareness of God's presence in everyday life, listening to the Holy Spirit and responding in obedience.
Live
Practice and model the rhythms of Be the Church (Grow, Pray, Connect, and Share).
Pursue emotional health by engaging in self-awareness, addressing past wounds, and cultivating honest, healthy relationships.
Practice healthy rhythms, prioritizing your relationship with Jesus and your family
Embody a life of integrity and surrender, allowing your private life with God to shape your work.
Lead
Take ownership of disciple-making by supporting and strengthening environments where people can take their next step toward a Jesus-Centered Life.
Leverage your role, systems, and responsibilities to remove barriers and create clarity, helping both staff and the church move forward in the Discipleship Pathway (Essentials ? JCL ? Be the Church).
Contribute to life-change by bringing your skills, organization, and follow-through to your work, knowing that what you build and manage helps others lead and shepherd more effectively.
Build people through your influenceencouraging, supporting, and serving teammates and Servant Leaders in ways that help them grow and thrive.
Measure success not only by task completion, but by how your work contributes to disciples being formed and multiplied across the church.
Embrace the Culture
Value and embody the staff values, which we call the 7 H's: Humility, Honor, Honesty, Hunger, Holy Spirit, Health, and Harmony
Communicate clearly, honestly, and proactively in a way that builds trust, unity, and momentum.
Work in alignment with the church vision and leadership
Participate fully in the life of your campus or team, contributing to the unity, health, and shepherding of the faith family.
Specific List of Duties and Responsibilities
Provide complete administrative support for the Care Pastor by managing Outlook calendar for internal and external meetings, and fielding phone calls and meeting requests in a way that promotes healthy pace.
Maintain awareness and appropriate communication for calendared campus events, adding to Care Pastor's calendar as needed. Anticipate and prioritize Care Pastor involvement while utilizing 30-60-90 calendar review process (Essentials, baptisms, JCL, Baby Dedication, etc.).
Provide follow up communication via email, phone, and letters in a timely manner, and host in-person guests.
Organize and prioritize necessary next steps, meetings, and ongoing follow-up for pastoral care to the body in a timely manner.
Develop and prepare tools and resources to assist the Care Pastor in the pastoring and shepherding of those in our faith family.
Schedule, plan, and prepare various meals, meetings, and events for ministry teams under the Care Pastor's Leadership (Congregational Care Team, Marriage Mentors, Ushers, Adoption/Foster Care Ministry, Civic and Community Leaders, etc.).
Help administrate the functions of Pinelake Reservoir's Marriage Ministry, including Marriage Mentoring.
Execute the administrative functions of Pinelake Reservoir's Marriage Mentoring ministry, to include timely communication with engaged couples, marriage mentors, and Care Pastor, preparation of all Marriage Mentor materials, and updated Rock Connections, as well as order of service for weddings officiated by the Care Pastor.
Coordinate meetings, communication, and prepare paperwork for Adoption Grant process, as needed.
Develop a high level of proficiency with the online church management system (Rock) to assist in communication, room reservations, and people follow up, making appropriate updates on profiles and Connection Requests, as needed.
Review and file Care Pastor expenses, ensuring that all information is provided on a timely basis and expenses are in the correct accounts.
Purchase office supplies and resources as needed, including drinks and coffee supplies for the Reservoir Staff.
Maintain clean and orderly working environment and common workspaces.
Perform other duties as assigned.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Education and Experience Required
High school diploma or equivalent minimum; college experience preferred. Two to five years of administrative experience. Servant Leader involvement/understanding preferred but not required.
Language Skills
The individual must be able to understand written or oral instructions; read, analyze and interpret documents, instructions manuals, and policies and procedures. Excellent interpersonal skills, ability to work with a diverse group of people, communicate clearly and effectively on the telephone, email and in person, demonstrating tact and diplomacy.
Computer and Mathematical Skills
The individual must have demonstrated skill in the use of Windows/MacOS to complete tasks (including word processing and spreadsheets) and the ability to use the internet for information retrieval. The individual must be able to apply basic mathematical concepts and operations to such tasks as accounting, budget management, and financial expense monitoring.
Reasoning Ability
The ability to simultaneously conceptualize and plan multiple tasks; project outcomes using different implementation strategies; and apply creative and innovative thinking to problem situations is required. The ability to work effectively and efficiently under stressful conditions to ensure deadlines are met is essential.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is required to stand, walk and reach with hands and arms. Must be able to lift up to 25 lbs.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level of the work environment is usually moderate.
Provides administrative support to the Care Pastor to fulfill the overall goals and objectives of the Reservoir Campus and Pinelake Church. Primary responsibilities include providing daily support for the Care Pastor (including email, schedule, and budget), coordinating with church members related to pastoral care next steps, weddings, funerals, and marriage mentoring, and hosting guests for onsite meetings with the Care Pastor.
Learn
Pursue a growing relationship with Jesus through consistent time in God's Word and prayer.
Continually grow in your understanding of the Jesus-Centered Life (salvation, identity, life, and authority in Christ).
Remain teachable and hungry, seeking feedback, learning from others, and developing both spiritually and professionally.
Cultivate awareness of God's presence in everyday life, listening to the Holy Spirit and responding in obedience.
Live
Practice and model the rhythms of Be the Church (Grow, Pray, Connect, and Share).
Pursue emotional health by engaging in self-awareness, addressing past wounds, and cultivating honest, healthy relationships.
Practice healthy rhythms, prioritizing your relationship with Jesus and your family
Embody a life of integrity and surrender, allowing your private life with God to shape your work.
Lead
Take ownership of disciple-making by supporting and strengthening environments where people can take their next step toward a Jesus-Centered Life.
Leverage your role, systems, and responsibilities to remove barriers and create clarity, helping both staff and the church move forward in the Discipleship Pathway (Essentials ? JCL ? Be the Church).
Contribute to life-change by bringing your skills, organization, and follow-through to your work, knowing that what you build and manage helps others lead and shepherd more effectively.
Build people through your influenceencouraging, supporting, and serving teammates and Servant Leaders in ways that help them grow and thrive.
Measure success not only by task completion, but by how your work contributes to disciples being formed and multiplied across the church.
Embrace the Culture
Value and embody the staff values, which we call the 7 H's: Humility, Honor, Honesty, Hunger, Holy Spirit, Health, and Harmony
Communicate clearly, honestly, and proactively in a way that builds trust, unity, and momentum.
Work in alignment with the church vision and leadership
Participate fully in the life of your campus or team, contributing to the unity, health, and shepherding of the faith family.
Specific List of Duties and Responsibilities
Provide complete administrative support for the Care Pastor by managing Outlook calendar for internal and external meetings, and fielding phone calls and meeting requests in a way that promotes healthy pace.
Maintain awareness and appropriate communication for calendared campus events, adding to Care Pastor's calendar as needed. Anticipate and prioritize Care Pastor involvement while utilizing 30-60-90 calendar review process (Essentials, baptisms, JCL, Baby Dedication, etc.).
Provide follow up communication via email, phone, and letters in a timely manner, and host in-person guests.
Organize and prioritize necessary next steps, meetings, and ongoing follow-up for pastoral care to the body in a timely manner.
Develop and prepare tools and resources to assist the Care Pastor in the pastoring and shepherding of those in our faith family.
Schedule, plan, and prepare various meals, meetings, and events for ministry teams under the Care Pastor's Leadership (Congregational Care Team, Marriage Mentors, Ushers, Adoption/Foster Care Ministry, Civic and Community Leaders, etc.).
Help administrate the functions of Pinelake Reservoir's Marriage Ministry, including Marriage Mentoring.
Execute the administrative functions of Pinelake Reservoir's Marriage Mentoring ministry, to include timely communication with engaged couples, marriage mentors, and Care Pastor, preparation of all Marriage Mentor materials, and updated Rock Connections, as well as order of service for weddings officiated by the Care Pastor.
Coordinate meetings, communication, and prepare paperwork for Adoption Grant process, as needed.
Develop a high level of proficiency with the online church management system (Rock) to assist in communication, room reservations, and people follow up, making appropriate updates on profiles and Connection Requests, as needed.
Review and file Care Pastor expenses, ensuring that all information is provided on a timely basis and expenses are in the correct accounts.
Purchase office supplies and resources as needed, including drinks and coffee supplies for the Reservoir Staff.
Maintain clean and orderly working environment and common workspaces.
Perform other duties as assigned.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Education and Experience Required
High school diploma or equivalent minimum; college experience preferred. Two to five years of administrative experience. Servant Leader involvement/understanding preferred but not required.
Language Skills
The individual must be able to understand written or oral instructions; read, analyze and interpret documents, instructions manuals, and policies and procedures. Excellent interpersonal skills, ability to work with a diverse group of people, communicate clearly and effectively on the telephone, email and in person, demonstrating tact and diplomacy.
Computer and Mathematical Skills
The individual must have demonstrated skill in the use of Windows/MacOS to complete tasks (including word processing and spreadsheets) and the ability to use the internet for information retrieval. The individual must be able to apply basic mathematical concepts and operations to such tasks as accounting, budget management, and financial expense monitoring.
Reasoning Ability
The ability to simultaneously conceptualize and plan multiple tasks; project outcomes using different implementation strategies; and apply creative and innovative thinking to problem situations is required. The ability to work effectively and efficiently under stressful conditions to ensure deadlines are met is essential.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is required to stand, walk and reach with hands and arms. Must be able to lift up to 25 lbs.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level of the work environment is usually moderate.