Deputy City Clerk
GovernmentJobs.com, Broken Arrow, OK, United States
Job Posting
Employer: City of Broken Arrow
Salary: $23.57 - $30.64 Hourly
Location: Broken Arrow, OK
Job Type: Full-Time Hourly
Location (Dep/Div): City Clerk
Munis Job Class: SPECIALIST
Opening Date: 04/20/2026
Closing Date: Continuous
FLSA: Non-Exempt
Bargaining Unit: GEN
Job Description
Location: 1800 City Clerk Pay Grade: A08 FLSA Status: Non-Exempt
Under general supervision, performs administrative and secretarial duties in support of the City Clerk.
*This position performs duties deemed to be "safety sensitive" and is therefore subjected to random drug testing under the City's policies*
Essential Job Functions
Posts meeting notices, agendas, and legal notices; distributes same to other City departments and the press; maintains originals in permanent files.
Guides, supports, and administrates Granicus' Legistar agenda creation and approval process including proof reading titles, ensuring attachments are correct and preparing agenda packets.
Trains department staff on preparing agenda files; answers questions from other departments.
Prepares City Council, BAMA, and BAEDA and BAIT draft agendas and agendas; posts agendas per statutory requirement; distributes agenda and agenda packets to City Council members after posting.
Arranges for invocation speakers at the Council meetings.
Attends Council meetings in the City Clerk's absence, as directed by the City Clerk.
Prepares, tracks and submits ordinances to Municipal Code for Codification.
Prepares, tracks, and mails documents for newspaper publication and legal filing with county land records.
Distributes documents; obtains signatures as required for fully executable original documents; creates, uses and monitors a tickler folder for documents sent out of office for signatures.
Keeps accurate records on members of Committees, Authorities, Boards and Council
Composes and types letters, resolutions, proclamations, fact sheets and public notices.
Researches records and documents as requested.
Assists with notarizing, attesting, and certifying official City documents in the absence of the City Clerk.
Performs other administrative duties as necessary.
Assists with election process; prepares and files materials, candidate filings, and other information.
Assists with Utility Assessment District processes; public notices, public hearings, payment log, filing liens with County Treasurer.
Maintains and ensures accuracy of official records (minutes) of all proceedings.
Performs other duties as assigned.
Minimum Education and Experience
Requires a Bachelor's degree in a related field of study, supplemented by one to two years of relatable experience; or an equivalent combination of education, training and experience.
Physical Requirements
Tasks involve the ability to exert minimal physical effort in sedentary work, typically involving some combination of balancing, feeling, handling, hearing, mental acuity, reaching, repetitive motion, speaking, standing, stooping, talking, visual acuity, walking, and which involves some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (up to 10 pounds). Tasks may involve extended periods of time at a keyboard or workstation.
An offer of employment is contingent on the verification of credentials and other information required by the City of Broken Arrow policies, including the successful completion of a background check and drug/physical screening.
City of Broken Arrow is an Equal Opportunity Employer and values diversity at all levels of the workforce. Employment selection and related decisions are made without regard to sex, sexual orientation, gender identity, race, age, disability, religion, national origin, ethnicity, color, genetic information, marital status, or any other protected class. Broken Arrow is committed to reasonable accommodation, and a smoke free/drug free workplace.
Benefits
The City offers a 401(a) defined contribution retirement plan through the Oklahoma Municipal Retirement Fund (OMRF). The City contributes 10% of the employees' earnings into the plan. Employees become 20% vested after three years and vesting increases 20% for each additional year of service until 100% vesting is achieved at seven years. Employees may elect to contribute an additional amount.
The City also offers access to a 457 retirement plan, both traditional and Roth, through Mission Square retirement.
Through our preferred providers, the City is pleased to offer anyone on the health plan access to medical services at no additional cost.
One week of vacation is available after six months of employment. Thereafter, vacation is accrued monthly according to year of service.
Twelve paid holidays, plus one floating holiday each year.
Eight hours per month up to maximum of 1,040 hours (130 working days).
The City pays the entire premium for a term life insurance policy, as well as a long-term disability benefit that replaces part of your salary if you become unable to work for several months. The life insurance is equal to the employee's annual salary.
Through Community Care EAP, City employees and their families can call for help with a variety of personal, professional, mental health, substance abuse and financial concerns. Three free visits are offered each year, with a reference for ongoing support if needed.
This program is free to diabetic and pre-diabetic employees and spouses who are enrolled in the health plan. Virta's powerful program is shown to reverse Type 2 diabetes with coaching and nutrition management, leading to better health and reduced use of medication.
All City employees may take advantage of reduced-cost and/or pre-tax access to the following voluntary benefits:
Flexible Spending Account (FSA)
Dependent Care Account
Accident Insurance
Short-Term Disability Insurance
Critical Illness/Cancer Insurance
Genesis gym membership
Crunch Fitness gym membership
Pre-paid legal services
IDShield membership
No cost LifeBalance program, access to local and nation-wide discounts of participating online businesses
Employer: City of Broken Arrow
Salary: $23.57 - $30.64 Hourly
Location: Broken Arrow, OK
Job Type: Full-Time Hourly
Location (Dep/Div): City Clerk
Munis Job Class: SPECIALIST
Opening Date: 04/20/2026
Closing Date: Continuous
FLSA: Non-Exempt
Bargaining Unit: GEN
Job Description
Location: 1800 City Clerk Pay Grade: A08 FLSA Status: Non-Exempt
Under general supervision, performs administrative and secretarial duties in support of the City Clerk.
*This position performs duties deemed to be "safety sensitive" and is therefore subjected to random drug testing under the City's policies*
Essential Job Functions
Posts meeting notices, agendas, and legal notices; distributes same to other City departments and the press; maintains originals in permanent files.
Guides, supports, and administrates Granicus' Legistar agenda creation and approval process including proof reading titles, ensuring attachments are correct and preparing agenda packets.
Trains department staff on preparing agenda files; answers questions from other departments.
Prepares City Council, BAMA, and BAEDA and BAIT draft agendas and agendas; posts agendas per statutory requirement; distributes agenda and agenda packets to City Council members after posting.
Arranges for invocation speakers at the Council meetings.
Attends Council meetings in the City Clerk's absence, as directed by the City Clerk.
Prepares, tracks and submits ordinances to Municipal Code for Codification.
Prepares, tracks, and mails documents for newspaper publication and legal filing with county land records.
Distributes documents; obtains signatures as required for fully executable original documents; creates, uses and monitors a tickler folder for documents sent out of office for signatures.
Keeps accurate records on members of Committees, Authorities, Boards and Council
Composes and types letters, resolutions, proclamations, fact sheets and public notices.
Researches records and documents as requested.
Assists with notarizing, attesting, and certifying official City documents in the absence of the City Clerk.
Performs other administrative duties as necessary.
Assists with election process; prepares and files materials, candidate filings, and other information.
Assists with Utility Assessment District processes; public notices, public hearings, payment log, filing liens with County Treasurer.
Maintains and ensures accuracy of official records (minutes) of all proceedings.
Performs other duties as assigned.
Minimum Education and Experience
Requires a Bachelor's degree in a related field of study, supplemented by one to two years of relatable experience; or an equivalent combination of education, training and experience.
Physical Requirements
Tasks involve the ability to exert minimal physical effort in sedentary work, typically involving some combination of balancing, feeling, handling, hearing, mental acuity, reaching, repetitive motion, speaking, standing, stooping, talking, visual acuity, walking, and which involves some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (up to 10 pounds). Tasks may involve extended periods of time at a keyboard or workstation.
An offer of employment is contingent on the verification of credentials and other information required by the City of Broken Arrow policies, including the successful completion of a background check and drug/physical screening.
City of Broken Arrow is an Equal Opportunity Employer and values diversity at all levels of the workforce. Employment selection and related decisions are made without regard to sex, sexual orientation, gender identity, race, age, disability, religion, national origin, ethnicity, color, genetic information, marital status, or any other protected class. Broken Arrow is committed to reasonable accommodation, and a smoke free/drug free workplace.
Benefits
The City offers a 401(a) defined contribution retirement plan through the Oklahoma Municipal Retirement Fund (OMRF). The City contributes 10% of the employees' earnings into the plan. Employees become 20% vested after three years and vesting increases 20% for each additional year of service until 100% vesting is achieved at seven years. Employees may elect to contribute an additional amount.
The City also offers access to a 457 retirement plan, both traditional and Roth, through Mission Square retirement.
Through our preferred providers, the City is pleased to offer anyone on the health plan access to medical services at no additional cost.
One week of vacation is available after six months of employment. Thereafter, vacation is accrued monthly according to year of service.
Twelve paid holidays, plus one floating holiday each year.
Eight hours per month up to maximum of 1,040 hours (130 working days).
The City pays the entire premium for a term life insurance policy, as well as a long-term disability benefit that replaces part of your salary if you become unable to work for several months. The life insurance is equal to the employee's annual salary.
Through Community Care EAP, City employees and their families can call for help with a variety of personal, professional, mental health, substance abuse and financial concerns. Three free visits are offered each year, with a reference for ongoing support if needed.
This program is free to diabetic and pre-diabetic employees and spouses who are enrolled in the health plan. Virta's powerful program is shown to reverse Type 2 diabetes with coaching and nutrition management, leading to better health and reduced use of medication.
All City employees may take advantage of reduced-cost and/or pre-tax access to the following voluntary benefits:
Flexible Spending Account (FSA)
Dependent Care Account
Accident Insurance
Short-Term Disability Insurance
Critical Illness/Cancer Insurance
Genesis gym membership
Crunch Fitness gym membership
Pre-paid legal services
IDShield membership
No cost LifeBalance program, access to local and nation-wide discounts of participating online businesses