Financial Services Admin Coordinator
Government Jobs, Warrensburg, MO, United States
Administrative Support Staff
Provides administrative support to Financial Services Department (Accounting Services, Accounts Payable, and Payroll).
Examples of duties include:
Administrative assistant functions: 30%
Maintain customer confidentiality and office integrity.
Greet and assist all walk-in and telephone customers.
Respond to routine inquiries including employee web time entry inquiries, employee self-service inquiries, employee leave information, approver related inquiries, basic federal and state withholding questions, and basic payroll related questions; refer complex inquiries to appropriate payroll staff.
Provide requested forms to customers; assist customers in completing forms properly; ensure completeness of submitted forms.
Retrieve, open, sort and route incoming mail.
Order supplies and materials as needed.
Perform various duties that support the Payroll Services Staff, to include: 20%
Input and monitor employee W-4 and direct deposit information.
Gather information/documents of resident and non-resident alien employees and input into International Tax software.
Create and/or maintain excel documents to assist with tracking data, calendar dates and reconciliation functions.
Perform other duties as assigned.
Serve as point of contact for departmental deposits: 40%
Ensure that Departmental deposits are processed accurately and timely.
Prepare bank deposit, reconcile and make the bank deposit daily.
Advise departments regarding appropriate FOAPAL usage.
Make contacts and/or referrals to other administrative staff and departments as appropriate.
Provide information, forms and/or training regarding deposit services.
Provide general technical assistance to departments accessing payment processing gateway and the University portal.
Maintain a change fund and Human Subject Petty Cash Funds.
Manage online credit card payments and credits using Payment Processing Gateway and the credit card payment system.
Serve as a liaison with payment processing third party servicer for issues relating to the credit card payment system.
Prepare required paperwork and reconcile non-student return check budget.
Order Deposit Slips
Resolves issues related to departmental charges and credits: 10%
Gather pertinent information regarding un-resolved issues and finalize.
Work closely with other University departments to resolve and correct misapplied payments and deposits.
Typical qualifications include:
Education:
Associate's degree in Accounting, Finance, Business or related field is required.
Experience:
Two years of related office experience is required. Payroll related and/or Banner experience preferred. Education may be substituted for experience may be substituted for education based on the following: AA = 2 years experience; BA/BS = 4 years experience; MA/MS = 6 years experience.
The anticipated start date for this position is no sooner than Monday, May 18th, 2026.
Provides administrative support to Financial Services Department (Accounting Services, Accounts Payable, and Payroll).
Examples of duties include:
Administrative assistant functions: 30%
Maintain customer confidentiality and office integrity.
Greet and assist all walk-in and telephone customers.
Respond to routine inquiries including employee web time entry inquiries, employee self-service inquiries, employee leave information, approver related inquiries, basic federal and state withholding questions, and basic payroll related questions; refer complex inquiries to appropriate payroll staff.
Provide requested forms to customers; assist customers in completing forms properly; ensure completeness of submitted forms.
Retrieve, open, sort and route incoming mail.
Order supplies and materials as needed.
Perform various duties that support the Payroll Services Staff, to include: 20%
Input and monitor employee W-4 and direct deposit information.
Gather information/documents of resident and non-resident alien employees and input into International Tax software.
Create and/or maintain excel documents to assist with tracking data, calendar dates and reconciliation functions.
Perform other duties as assigned.
Serve as point of contact for departmental deposits: 40%
Ensure that Departmental deposits are processed accurately and timely.
Prepare bank deposit, reconcile and make the bank deposit daily.
Advise departments regarding appropriate FOAPAL usage.
Make contacts and/or referrals to other administrative staff and departments as appropriate.
Provide information, forms and/or training regarding deposit services.
Provide general technical assistance to departments accessing payment processing gateway and the University portal.
Maintain a change fund and Human Subject Petty Cash Funds.
Manage online credit card payments and credits using Payment Processing Gateway and the credit card payment system.
Serve as a liaison with payment processing third party servicer for issues relating to the credit card payment system.
Prepare required paperwork and reconcile non-student return check budget.
Order Deposit Slips
Resolves issues related to departmental charges and credits: 10%
Gather pertinent information regarding un-resolved issues and finalize.
Work closely with other University departments to resolve and correct misapplied payments and deposits.
Typical qualifications include:
Education:
Associate's degree in Accounting, Finance, Business or related field is required.
Experience:
Two years of related office experience is required. Payroll related and/or Banner experience preferred. Education may be substituted for experience may be substituted for education based on the following: AA = 2 years experience; BA/BS = 4 years experience; MA/MS = 6 years experience.
The anticipated start date for this position is no sooner than Monday, May 18th, 2026.