Administrative Support Specialist Jobs
Clearance Jobs, Bedford, MA, United States
Administrative Support Professional
Odyssey Systems has an exciting opportunity for an Administrative Support Professional supporting the NC3 Contract within the AFNWC/NC3 Integration Directorate, specifically the NCO Division, located at Hanscom AFB, Bedford, MA. The NCO Division is responsible for support functions across the Directorate, including Human Resources, Training, Commander's Support Staff, Facility Management, Security, and Information Technology (IT). The Administrative Support Professional provides analysis, procedural support, process improvement, task coordination, meeting support, documentation, and leadership correspondence. This is a full time position located at Hanscom Air Force Base, Bedford, MA.
Responsibilities In this Advisory and Assistance Services (A&AS) role, you will provide expert-level support to Department of Defense (DoD) programs by assisting government leadership with decision-making, planning, and execution throughout the acquisition lifecycle. You will apply your technical and/or professional expertise to ensure compliance with applicable policies and regulations, contribute to mission success, and help deliver critical capabilities to the warfighter. Duties include, but not limited to:
Provide administrative and staff support for senior managers and organizational staff.
Research and compile information for projects and Directorate initiatives.
Prepare clear, concise, complete, and properly coordinated written communications and documentation.
Ensure leadership is informed on issues affecting mission objectives.
Monitor progress on taskings, initiatives, and assigned workload.
Provide background information and support for preparation of program events.
Draft documents for review, approval, and signature by leadership.
Disseminate program policy and initiative guidance across the organization.
Coordinate, schedule, document, and support physical and virtual meetings and conferences.
Prepare background materials and ensure appropriate participants are invited.
Maintain meeting documentation according to organizational policy (e.g., attendance, minutes, action items).
Maintain scheduling and setup requirements for video teleconferences and online conferencing systems.
Maintain logs and instructions for conferencing equipment and meeting execution processes.
Provide travel planning and execution support as required.
Qualifications Citizenship: Must be a US citizen Minimum Required Qualifications Clearance: Must have and be able to maintain a Secret Clearance Preferred Qualifications Years of Experience: 3- 7 years of experience Technical Skills
Ability to research and compile information for projects and staff taskings
Ability to monitor progress toward tasking completion and organizational initiatives
Ability to prepare written communications and documentation to organizational standards
Ability to coordinate physical and virtual meetings, including scheduling, setup, and documentation
Ability to maintain logs, schedules, and instructions related to conferencing equipment and meeting execution
Interpersonal Skills
Clear and concise written and oral communication
Ability to support leadership and organizational staff professionally
Ability to ensure coordinated and consistent communication across an organization
Ability to maintain awareness of organizational priorities and mission needs
Additional Information Location: Hanscom Air Force Base, Bedford, MA Travel: Occasional travel based on the needs of the Division On-Site: Yes Company Overview Odyssey is a world-class technical, engineering, and integration company serving the warfighting ecosystem with airborne integration, ISR, C2, and warfighter readiness capabilities. Odyssey meets the military's operational needs by integrating layered defense systems from equipment, technology, and services to data, information, and business operations. We streamline defense acquisition and sustainment, engineering the technical battlefield with domain-specific proficiency to ensure lethality. Odyssey is dedicated to excellent contract execution, peak organizational performance, and fostering a workplace built on employee care. Odyssey is proud to live out our core values of commitment, ambition, and respect in our work and communities through OdysseyCares, a philanthropic group focused on giving back through direct donations, an employer match program, and volunteering events. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
Odyssey Systems has an exciting opportunity for an Administrative Support Professional supporting the NC3 Contract within the AFNWC/NC3 Integration Directorate, specifically the NCO Division, located at Hanscom AFB, Bedford, MA. The NCO Division is responsible for support functions across the Directorate, including Human Resources, Training, Commander's Support Staff, Facility Management, Security, and Information Technology (IT). The Administrative Support Professional provides analysis, procedural support, process improvement, task coordination, meeting support, documentation, and leadership correspondence. This is a full time position located at Hanscom Air Force Base, Bedford, MA.
Responsibilities In this Advisory and Assistance Services (A&AS) role, you will provide expert-level support to Department of Defense (DoD) programs by assisting government leadership with decision-making, planning, and execution throughout the acquisition lifecycle. You will apply your technical and/or professional expertise to ensure compliance with applicable policies and regulations, contribute to mission success, and help deliver critical capabilities to the warfighter. Duties include, but not limited to:
Provide administrative and staff support for senior managers and organizational staff.
Research and compile information for projects and Directorate initiatives.
Prepare clear, concise, complete, and properly coordinated written communications and documentation.
Ensure leadership is informed on issues affecting mission objectives.
Monitor progress on taskings, initiatives, and assigned workload.
Provide background information and support for preparation of program events.
Draft documents for review, approval, and signature by leadership.
Disseminate program policy and initiative guidance across the organization.
Coordinate, schedule, document, and support physical and virtual meetings and conferences.
Prepare background materials and ensure appropriate participants are invited.
Maintain meeting documentation according to organizational policy (e.g., attendance, minutes, action items).
Maintain scheduling and setup requirements for video teleconferences and online conferencing systems.
Maintain logs and instructions for conferencing equipment and meeting execution processes.
Provide travel planning and execution support as required.
Qualifications Citizenship: Must be a US citizen Minimum Required Qualifications Clearance: Must have and be able to maintain a Secret Clearance Preferred Qualifications Years of Experience: 3- 7 years of experience Technical Skills
Ability to research and compile information for projects and staff taskings
Ability to monitor progress toward tasking completion and organizational initiatives
Ability to prepare written communications and documentation to organizational standards
Ability to coordinate physical and virtual meetings, including scheduling, setup, and documentation
Ability to maintain logs, schedules, and instructions related to conferencing equipment and meeting execution
Interpersonal Skills
Clear and concise written and oral communication
Ability to support leadership and organizational staff professionally
Ability to ensure coordinated and consistent communication across an organization
Ability to maintain awareness of organizational priorities and mission needs
Additional Information Location: Hanscom Air Force Base, Bedford, MA Travel: Occasional travel based on the needs of the Division On-Site: Yes Company Overview Odyssey is a world-class technical, engineering, and integration company serving the warfighting ecosystem with airborne integration, ISR, C2, and warfighter readiness capabilities. Odyssey meets the military's operational needs by integrating layered defense systems from equipment, technology, and services to data, information, and business operations. We streamline defense acquisition and sustainment, engineering the technical battlefield with domain-specific proficiency to ensure lethality. Odyssey is dedicated to excellent contract execution, peak organizational performance, and fostering a workplace built on employee care. Odyssey is proud to live out our core values of commitment, ambition, and respect in our work and communities through OdysseyCares, a philanthropic group focused on giving back through direct donations, an employer match program, and volunteering events. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities