Document Coordinator
FloWorks International, Pasadena, TX, United States
Sunbelt Supply is a global provider of flow control solutions. We maintain one of the largest and most diversified selections of valves, actuators, actuation accessories and specialty PFF in North America, comprised of more than 50 major manufacturers. We provide in-house valve automation services, including CAD design and drawings, machine, fabrication, assembly shops featuring CNC machinery, and automation repair work.
Sunbelt Supply is a subsidiary of FloWorks International LLC, which is a privately held company located in Houston, Texas.
Job Information
The Document Coordinator supports Capital Projects by managing, reviewing, and tracking customer and vendor documentation for complex projects. This role ensures documentation complies with purchase orders and project requirements, maintains revision control, and supports on-time submittals.
Key Responsibilities
Gather, organize, copy, and distribute all required documentation for customer purchase orders.
Coordinate documentation submittals in partnership with Project Managers to meet project and customer timelines.
Maintain up-to-date document sources and ensure the latest revisions are available through various channels, including vendor websites, internal documentation libraries, and hard copy literature.
Manage documentation workflows and tracking using Smartsheet and other internal systems.
Review vendor submittals for completeness, compliance, and adherence to customer specifications.
Manage Vendor Data Requirements Lists (VDRL / SDRL): track submittals, review cycles, comment resolution, and on-time approvals.
Serve as a liaison between customers, vendors, and internal teams to ensure all documentation requirements are met efficiently and accurately.
Qualifications:
Associate degree with 2+ years of experience in area of responsibility, High school diploma or GED with 5-10 years of experience in area of responsibility.
Proficiency with Microsoft office and collaboration tools (Word, Excel, PowerPoint, Outlook, Teams, Groups (SharePoint, OneDrive, OneNote).
Experience with interface management software and Electronic Document Management Systems (EDMS).
High attention to detail for managing, storing, and organizing large volumes of documentation.
Experience with customer-driven documentation requirements (energy, industrial, EPC projects).
Familiarity with VDRL/SDRL processes on multi-vendor projects.
Understanding of document revision control, transmittals, and approval workflows.
Experience working with expeditors, engineers, and suppliers.
Physical Demands
Frequently required to stand
Frequently required to walk
Continually required to sit
Continually required to utilize hand and finger dexterity
Occasionally balance, bend, stoop, kneel or crawl
Continually required to talk or hear
Continually utilize visual acuity to read technical information and/or use a keyboard
Occasionally required to lift/push/carry items up to 25 pounds
Occasionally work near moving mechanical parts
Occasionally work around fumes, airborne particles, or toxic chemicals
Occasionally exposure to outside weather conditions
Occasionally loud noise (examples: shop tool noises, electric motors, moving mechanical equipment)
Work Environment
This role operates in a professional office environment. Standard office equipment such as computers, phones, and printers are used. Occasional visits to warehouses or operational sites may be required.
The Perks of Working Here
FloWorks offers a competitive benefits package designed to support your health, financial well-being, and work-life balance. Highlights include:
Medical, Dental & Vision Insurance with multiple plan options
Company-paid Life and Disability Insurance
401(k) with company match
Health Savings & Flexible Spending Accounts
Supplemental coverage (Accident, Critical Illness, Hospital Indemnity)
Employee Assistance Program (includes 3 free counseling sessions)
Identity Theft Protection at discounted rates
This information indicates the general nature and level of work performed by associates in this role. It is not designed to contain a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this role. This description supersedes any previous or undated descriptions for this role. Management retains the right to add or change the duties of the position at any time. Questions about the duties and responsibilities of this position should be directed to the reporting Manager or Human Resources.
FloWorks is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, genetics, disability, age, or protected veteran status. Committed to fostering a culture where every individual is valued and empowered to contribute to shared success.
FloWorks participates in the US Government's E-Verify program.
Sunbelt Supply is a subsidiary of FloWorks International LLC, which is a privately held company located in Houston, Texas.
Job Information
The Document Coordinator supports Capital Projects by managing, reviewing, and tracking customer and vendor documentation for complex projects. This role ensures documentation complies with purchase orders and project requirements, maintains revision control, and supports on-time submittals.
Key Responsibilities
Gather, organize, copy, and distribute all required documentation for customer purchase orders.
Coordinate documentation submittals in partnership with Project Managers to meet project and customer timelines.
Maintain up-to-date document sources and ensure the latest revisions are available through various channels, including vendor websites, internal documentation libraries, and hard copy literature.
Manage documentation workflows and tracking using Smartsheet and other internal systems.
Review vendor submittals for completeness, compliance, and adherence to customer specifications.
Manage Vendor Data Requirements Lists (VDRL / SDRL): track submittals, review cycles, comment resolution, and on-time approvals.
Serve as a liaison between customers, vendors, and internal teams to ensure all documentation requirements are met efficiently and accurately.
Qualifications:
Associate degree with 2+ years of experience in area of responsibility, High school diploma or GED with 5-10 years of experience in area of responsibility.
Proficiency with Microsoft office and collaboration tools (Word, Excel, PowerPoint, Outlook, Teams, Groups (SharePoint, OneDrive, OneNote).
Experience with interface management software and Electronic Document Management Systems (EDMS).
High attention to detail for managing, storing, and organizing large volumes of documentation.
Experience with customer-driven documentation requirements (energy, industrial, EPC projects).
Familiarity with VDRL/SDRL processes on multi-vendor projects.
Understanding of document revision control, transmittals, and approval workflows.
Experience working with expeditors, engineers, and suppliers.
Physical Demands
Frequently required to stand
Frequently required to walk
Continually required to sit
Continually required to utilize hand and finger dexterity
Occasionally balance, bend, stoop, kneel or crawl
Continually required to talk or hear
Continually utilize visual acuity to read technical information and/or use a keyboard
Occasionally required to lift/push/carry items up to 25 pounds
Occasionally work near moving mechanical parts
Occasionally work around fumes, airborne particles, or toxic chemicals
Occasionally exposure to outside weather conditions
Occasionally loud noise (examples: shop tool noises, electric motors, moving mechanical equipment)
Work Environment
This role operates in a professional office environment. Standard office equipment such as computers, phones, and printers are used. Occasional visits to warehouses or operational sites may be required.
The Perks of Working Here
FloWorks offers a competitive benefits package designed to support your health, financial well-being, and work-life balance. Highlights include:
Medical, Dental & Vision Insurance with multiple plan options
Company-paid Life and Disability Insurance
401(k) with company match
Health Savings & Flexible Spending Accounts
Supplemental coverage (Accident, Critical Illness, Hospital Indemnity)
Employee Assistance Program (includes 3 free counseling sessions)
Identity Theft Protection at discounted rates
This information indicates the general nature and level of work performed by associates in this role. It is not designed to contain a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this role. This description supersedes any previous or undated descriptions for this role. Management retains the right to add or change the duties of the position at any time. Questions about the duties and responsibilities of this position should be directed to the reporting Manager or Human Resources.
FloWorks is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, genetics, disability, age, or protected veteran status. Committed to fostering a culture where every individual is valued and empowered to contribute to shared success.
FloWorks participates in the US Government's E-Verify program.