Sr. Executive Administrative Assistant
ACN, Charlotte, NC, United States
Administrative Assistant To Chairman
The purpose of this position is to administratively support the Chairman in his efforts to accomplish the company's goals and objectives. The candidate for this position will perform a variety of high-level office support and administrative functions that require an in-depth knowledge of assigned program areas, discretion, and independent judgment. Additional Executive support to the Chief Executive Officer and Chief Operating Officer. Work is diverse; requiring the ability to establish priorities, interpret conflicting data, and redirect efforts with little forewarning.
Core Responsibilities
Coordinate and schedule meetings/conference calls
Attend meetings and conferences to furnish information and take notes
Organize and implement new administrative processes
Schedule travel arrangements/meeting planning
Receive and screen telephone calls and visitors for C-Suite Executives
Read and route incoming mail
Maintain all files and records for Chairman
Liaison between employees, company executives, and outside firms
Coordinate payment of vendor invoices and expense reimbursements
Knowledge, Skills and Abilities Required
Ability to maintain confidentiality
Professional interaction with all departments
Professional telephone etiquette
Ability to deal with varied personalities
Must be resourceful; have reasoning ability
Must act quickly at a high level and sense of urgency
Must make decisions with confidence
Must work independently with little direction
Must be able to perform multiple tasks simultaneously
Excellent writing skills and language skills
Excellent organizational skills
Must be highly advanced in MS365 applications (Word, Excel, Outlook and PowerPoint, and in the use of the Internet)
The employee must occasionally lift and/or move up to 10 lbs.
Specific vision abilities required by this job include close vision
Must be able to sit or stand for long periods of time
The employee is regularly required to talk and hear
The person in this position needs to occasionally move about inside the office
Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
Other Requirements
Bachelor's Degree
8+ years of direct executive admin experience within the C-suite level
The employee must occasionally lift and/or move up to 10 lbs. Specific vision abilities required by this job include close vision. The employee is regularly required to talk and hear. The person in this position needs to occasionally move about inside the office.
Please be aware that this position requires successful candidates to complete mandatory security training during their onboarding process. Security training is essential to our commitment to maintaining a secure work environment, protecting sensitive information, and ensuring the safety of our personnel. The specifics of the required security training will be communicated during the onboarding process. If you are prepared to fulfill this training requirement and are enthusiastic about contributing to our organization's security culture, we invite you to apply for this position.
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. ACN observes the Workers Fairness Act in South Carolina, protecting employees and applicants for employment with medical needs arising from pregnancy, childbirth or medical conditions related to pregnancy or childbirth. This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.
We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
The purpose of this position is to administratively support the Chairman in his efforts to accomplish the company's goals and objectives. The candidate for this position will perform a variety of high-level office support and administrative functions that require an in-depth knowledge of assigned program areas, discretion, and independent judgment. Additional Executive support to the Chief Executive Officer and Chief Operating Officer. Work is diverse; requiring the ability to establish priorities, interpret conflicting data, and redirect efforts with little forewarning.
Core Responsibilities
Coordinate and schedule meetings/conference calls
Attend meetings and conferences to furnish information and take notes
Organize and implement new administrative processes
Schedule travel arrangements/meeting planning
Receive and screen telephone calls and visitors for C-Suite Executives
Read and route incoming mail
Maintain all files and records for Chairman
Liaison between employees, company executives, and outside firms
Coordinate payment of vendor invoices and expense reimbursements
Knowledge, Skills and Abilities Required
Ability to maintain confidentiality
Professional interaction with all departments
Professional telephone etiquette
Ability to deal with varied personalities
Must be resourceful; have reasoning ability
Must act quickly at a high level and sense of urgency
Must make decisions with confidence
Must work independently with little direction
Must be able to perform multiple tasks simultaneously
Excellent writing skills and language skills
Excellent organizational skills
Must be highly advanced in MS365 applications (Word, Excel, Outlook and PowerPoint, and in the use of the Internet)
The employee must occasionally lift and/or move up to 10 lbs.
Specific vision abilities required by this job include close vision
Must be able to sit or stand for long periods of time
The employee is regularly required to talk and hear
The person in this position needs to occasionally move about inside the office
Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
Other Requirements
Bachelor's Degree
8+ years of direct executive admin experience within the C-suite level
The employee must occasionally lift and/or move up to 10 lbs. Specific vision abilities required by this job include close vision. The employee is regularly required to talk and hear. The person in this position needs to occasionally move about inside the office.
Please be aware that this position requires successful candidates to complete mandatory security training during their onboarding process. Security training is essential to our commitment to maintaining a secure work environment, protecting sensitive information, and ensuring the safety of our personnel. The specifics of the required security training will be communicated during the onboarding process. If you are prepared to fulfill this training requirement and are enthusiastic about contributing to our organization's security culture, we invite you to apply for this position.
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. ACN observes the Workers Fairness Act in South Carolina, protecting employees and applicants for employment with medical needs arising from pregnancy, childbirth or medical conditions related to pregnancy or childbirth. This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.
We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.