Clerical Assistant I/II/III
Pennsylvania Office of Attorney General, Harrisburg, PA, United States
Clerical Assistant
Section: Health Care Section/Public Protection Division
Class: Clerical Assistant I/II/III
Location: Harrisburg
Telework: This position will report to the headquartered location a minimum of 2 days per week. You may have the opportunity to telework the remainder of the week, if desired and based on business need.
Position Type: Full-time, Non-civil service, Union
Work Hours: 8:30
5:00
Salary Range: Clerical Assistant I, Pay Range 2
Starting salary of $32,078
Clerical Assistant II
Pay Range 3: Starting salary of $36,108
Clerical Assistant III
Pay Range 4: Starting salary of $40,685
Basic Function
An employee in this position performs clerical work which requires the utilization of typing skills and the processing of a variety of documents, including, but not limited to, correspondence and similar documents as well as verifying information, performing arithmetic calculations, and assisting the public in completing governmental forms. Work assignments will involve providing secretarial services to multiple individuals as well as data entry and document management through the use of computers and electronic scanning equipment. Work may involve providing training and guidance to new employees and fulfilling a lead worker role for routine clerical operations. Work is subject to periodic changes in operating procedures and requires some adaptability to shifts in work schedule. Employees work with considerable independence within standard operating procedures, however, detailed supervisory guidance and review is received for new or unusual situations and changes in operating procedures and policies.
Examples Of Duties
Types and formats documents and letters
Scans documents
Uploads scanned documents into database (Practice Manager)
Inputs data
Maintains documents in an orderly and safeguarded manner
Provides phone coverage
Picks-up and distributes mail and/or deliveries, traveling locally as needed
Prepares postage for mailing
Performs related work as required
Minimum Experience and Training
Clerical Assistant I:
Ability to perform the position
No previous work experience needed
Clerical Assistant II:
Six months as a Clerical Assistant I OR
Graduation from high school OR
Any equivalent combination of experience and training
Clerical Assistant III:
One year as a Clerical Assistant II OR
One year of moderately complex clerical experience OR
Any equivalent combination of experience and training
Preferred Knowledge, Skills, and Abilities
Proficient in Microsoft Word and Outlook
Shows initiative, works independently, and is dependable
Exhibits attention to accuracy and organization
Possesses computer knowledge necessary to navigate through networks and computer based files
Exceptional typing skills
Ability to maintain confidentiality of document materials
Section: Health Care Section/Public Protection Division
Class: Clerical Assistant I/II/III
Location: Harrisburg
Telework: This position will report to the headquartered location a minimum of 2 days per week. You may have the opportunity to telework the remainder of the week, if desired and based on business need.
Position Type: Full-time, Non-civil service, Union
Work Hours: 8:30
5:00
Salary Range: Clerical Assistant I, Pay Range 2
Starting salary of $32,078
Clerical Assistant II
Pay Range 3: Starting salary of $36,108
Clerical Assistant III
Pay Range 4: Starting salary of $40,685
Basic Function
An employee in this position performs clerical work which requires the utilization of typing skills and the processing of a variety of documents, including, but not limited to, correspondence and similar documents as well as verifying information, performing arithmetic calculations, and assisting the public in completing governmental forms. Work assignments will involve providing secretarial services to multiple individuals as well as data entry and document management through the use of computers and electronic scanning equipment. Work may involve providing training and guidance to new employees and fulfilling a lead worker role for routine clerical operations. Work is subject to periodic changes in operating procedures and requires some adaptability to shifts in work schedule. Employees work with considerable independence within standard operating procedures, however, detailed supervisory guidance and review is received for new or unusual situations and changes in operating procedures and policies.
Examples Of Duties
Types and formats documents and letters
Scans documents
Uploads scanned documents into database (Practice Manager)
Inputs data
Maintains documents in an orderly and safeguarded manner
Provides phone coverage
Picks-up and distributes mail and/or deliveries, traveling locally as needed
Prepares postage for mailing
Performs related work as required
Minimum Experience and Training
Clerical Assistant I:
Ability to perform the position
No previous work experience needed
Clerical Assistant II:
Six months as a Clerical Assistant I OR
Graduation from high school OR
Any equivalent combination of experience and training
Clerical Assistant III:
One year as a Clerical Assistant II OR
One year of moderately complex clerical experience OR
Any equivalent combination of experience and training
Preferred Knowledge, Skills, and Abilities
Proficient in Microsoft Word and Outlook
Shows initiative, works independently, and is dependable
Exhibits attention to accuracy and organization
Possesses computer knowledge necessary to navigate through networks and computer based files
Exceptional typing skills
Ability to maintain confidentiality of document materials